Psion Revo Palmtop Computer Instructions Manual

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Contacts
Editing & deleting contacts
To change a contact’s details:
1.Select the contact you wish to edit, then tap on
the Edit contact button on the Toolbar or select
the command from the File menu.
2.Change the contact details as required, and tap
the Save button to save your changes.
To delete a contact, select Delete contact from the
File menu, or press Del.Note: If you delete a contact accidentally, select
Undo delete on the Edit menu to get it back again.
Contact labels
If the current contact labels are not suitable for the
information you wish to enter, you can add, remove
and rename the labels used by all new contacts. It is
best to set up the labels you want before you start to
type in your entries.Note: If you wish to store different types of
information, you can use the Data program to create
a custom database. See the ‘Data’ chapter for more
information on creating your own databases.
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Contacts
Changing labels
Each individual contact can have different labels to
other contact entries. To add a label to a single
contact:
1.Open a contact by adding a new contact or
editing an existing entry.
2.Tap Add item and select the label to add to the
contact.Note: The label you select will only be added to this
individual contact.You can add, remove, rename and change the order
of labels used for all new contacts. To do this, select
Set up labels on the Tools menu, then:
·To add a new label, tap Add item and select a
label type.
·To change the name of a label, select it and tap
Rename.
·To change the order of a label in the list, select it
and use Move up and Move down.
·To delete a label, select it and tap Delete.
Note: You can’t delete labels from existing contacts,
but you can prevent a label’s title appearing by
deleting its contents.
Label
Page label
appears on
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Contacts
Exchanging contacts
You can exchange contact details with other
programs and machines which support the ‘vCard’
standard. You can also exchange contacts using
Infrared with other machines which support the
‘vCard’ and ‘IrObex’ standards (see ‘Infrared’ for more
details).
To do this, use the More command on the File menu
to:
·Import information from a vCard file into
Contacts.
·Export contacts as a vCard file for use with
another program.Note: You can export either the selected contact
only, or all contacts currently in view (e.g. the result of
a search).
Printing contacts
You can print either all your contacts, or a group of
contacts by using a search.
·Before you print, refer to the instructions in the
‘Printing’ chapter to select a printer.
To print contacts:
1.Display the contacts you wish to print.Note: If you do not wish to print all the contacts,
either select a single contact, or use the find
commands to display a selection of contacts (see
‘Finding contacts’).
2.Use the Printing commands on the File menu:
·Use the Page setup command to control the
page size, margins, and add headers and footers.
·Use the Print setup command to specify which
contacts to print, and the number of copies.
·Use the Print preview command to see how
your printed copy will look.
· ·· ·
·Use the Print command to print your entries.
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Agenda
Agenda
What if I already use a PC scheduler?
If you already keep your schedule on your PC, use PsiWin
to synchronize your PC scheduler with a new Agenda file
to quickly bring all your PC entries across. Synchronize
regularly to keep the information up to date in both
places. For more details, see the ‘PsiWin’ chapter and
PsiWin’s on-line Help.
You can use the Agenda program as a time manager;
for recording appointments, events, birthdays,
anniversaries and lists of things to do.
When you first open Agenda, you’ll see a planner for
the current week, or the “Week view”. You can start
adding your appointments and other entries straight
away by moving to the appropriate day and typing
them in.
Note
To-do entries
Change viewEntry crossing
midnight
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Agenda
Moving around
·Use the arrow keys to move around the days.
·To go to today’s date; tap the Today button on
the Toolbar, or press the Spacebar.. To move
back to the day you were at previously, press the
Spacebar again.
·To move between pages, tap on the “dog
ears” 
 in the bottom corners of the pages.
·To move between dates, tap on the title of the
view or press Ctrl+J to see a calendar (you can
also press Tab in some views). Highlight the date
you want and press Enter.
Note: The Agenda has a number of other views, e.g.
a Day view and an Anniversary view. You can set
preferences to change which view you see when you
first open the Agenda program, and customise other
aspects of the way Agenda works. See ‘Customising
Agenda’ later.
Adding appointments & events
Agenda has 3 types of entries for appointments and
events:
·Timed day entries for appointments that have a
specific start time and duration, e.g. a meeting or
dental appointment. The duration can be
displayed in the Agenda views so that you can
see when you are busy.
·Untimed day entries for an appointment without
a specific start time or duration.
·Events for entries that last a specified number of
days, but do not have start and end times, e.g.
holidays.
Timed & untimed entries
To enter a “timed” or “untimed” day entry:
1.Move the cursor to the date of the appointment
and start typing. The New entry dialog is shown
where you can set the start time and duration of
the appointment. If the appointment does not
need a start time, remove the tick from the
Timed entry box.
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Agenda
·A timed entry appears with a start time, and can
also be displayed with a duration. Entries which
cross midnight are marked with « on subsequent
days.
·An untimed entry appears with a bullet and is
displayed in the time slot where you type it in.
2.You can set the duration or end time of a timed
entry in the New entry dialog, or tap the Alarm/
More button and move to the Details page to
enter a duration longer than 23 hours.Note: Each view has a standard entry type that is
created when you start to type. To add other types
of Agenda entry, select Create new entry from the
Entry menu, and then select the type of entry you
want. You can change the standard entry type for
each view. See ‘Customising Agenda’ later.
Events
To enter an event:
1.Select Event from the Create new entry
commands on the Entry menu.
2.Type in the details of the event, e.g. ‘Holiday in
Spain’, and set the start date and duration in days.
Event entries are marked with a flag symbol ( 
 ).
“Pencilling in” a tentative entry
To pencil in an Agenda entry, e.g. to reserve a time
slot for an appointment that has not been confirmed:
·Tap the Alarm/More button in the New entry
dialog, move to the Other page and tick the
Tentative entry box. The entry will be displayed
as grey text in the Agenda views.
·To confirm a tentative entry: highlight the entry,
then select Make tentative from the Entry menu
(this removes the tick from the menu command).
Viewing entries
Agenda has the following views, for looking at Agenda
entries in different ways:
·Day view shows all the entries for one day, hour
by hour.
·Week view shows the entries for the whole
week.
·Anniversary view shows birthdays, anniversaries,
etc.
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Agenda
·Busy view shows your free and busy time over a
two week period. 
·To-do view shows lists of things to do.
Switch between the views by tapping on the View
button or using the Switch view commands on the
View menu.Note: You can set preferences to change the way the
views look. See ‘Customising Agenda’ later.
Checking today’s appointments & to-do’s
To quickly check all of today’s appointments and to-do’s,
move to the System screen and tap on the Today button
on the Toolbar. For more details, see the ‘Today’ section
of the ‘Files, folders & programs’ chapter.
Entry symbols
You can group entries together using “entry symbols”.
An entry symbol is a letter you can use to identify
particular entries, e.g. ‘M’ for meetings.
Event entry
Untimed day entry
Timed day entry
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Agenda
Birthdays and anniversaries
To enter an anniversary, e.g. for a birthday:
1.Move to the Anniversary view and just start
typing, or select the command for creating a new
anniversary entry from the Entry menu in any
view.
2.Type in the details of the anniversary, e.g. ‘Jane’s
birthday’ and set the day and month of the
anniversary.
3.Tap the Alarm/More button if you wish to
specify other details about the anniversary, e.g.
the start year, whether you want to see the start
year (e.g. a person’s year of birth), and/or the
number of years since the start year (e.g. their
age).
Anniversaries are marked with a candle symbol ( 
 ).
Reminders for entries - alarms
To set an alarm for an Agenda entry:
1.Highlight the entry and select Set alarm from the
Entry menu.
·To set an alarm while adding an entry, tap the
Alarm/More button in the New entry dialog and
move to the Alarm page.2.Set the amount of warning that you want, or the
time at which you want the alarm, and select the
alarm sound you want (tap Test to hear it).
Entries which have alarms are marked with a bell
symbol ( 
 ).
·To remove an alarm, select the Set alarm
command from the Entry menu, then remove
the tick from the Has alarm box.
Will alarms still ring if I close Agenda?
If you close an Agenda file, your Revo will not be able to
ring any further Agenda alarms from that file until you
open it again.
If you use alarms a lot in your Agenda, it is a good idea
to leave the Agenda file open when you are not using it,
even when your Revo is switched off.
If you do need to close the Agenda file, do not set an
alarm and then immediately close the file or switch off.
This is because the Agenda program needs a few
seconds to calculate when the next alarm should ring,
and if you switch off before the calculation is complete,
your Revo’s clock will not have been informed to sound
the alarm.
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Agenda
Finding entries and dates
To search through the Agenda entries for a particular
piece of text, for entries with particular settings, or for
a particular entry symbol:
1.Select the Find command from the Edit menu.
2.Type the text you want to find (you can leave
the line blank if you want to list all entries). Select
the dates you want to search using the range
lines. Select any other settings as appropriate; tap
the Options button to select the entry types you
want to find.
A list of matching entries is shown. Highlight an entry
in the list and press Enter to display it in full.
Use the commands from the Edit menu to go to the
previous or next entry or to go to a specific day.
Using the calendar
Move to a specific day using the built-in calendar. To
display the calendar, tap on the date titles or press
Tab to display it in the Day, Week, or Anniversary
views; alternatively select the Calendar commandfrom the View menu in any view. Today’s date is
circled, and the currently selected date is highlighted.
In a calendar you can:
·Tap the buttons in the top of the calendar to see
a 1 or 3 month calendar.
·Tap on the “dog ears” 
 in the bottom corners
of the calendar to move between the calendar
“pages”.
·Use the left and right arrow keys to move
between days. Press the Ctrl and Shift keys at the
same time to move to the same date in the
previous or next month. Press Ctrl at the same
time to move to the same day in each month
(e.g. the 2nd Saturday), or press Fn to move to
the first or last date on the “page”.
Highlight the day you want, and tap on it or press
Enter to move to that day.
Changing and deleting entries
·To move or copy an entry: use the Cut or
Copy commands from the Edit menu. Move the
cursor to the new entry position and paste the
entry. All entry details are transferred to the new
location and alarm settings are adjusted
accordingly.
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Agenda
·To change an entry’s “type”, e.g. to change a
day entry to an event: highlight the entry and
select Change type from the Entry menu. Select
the new entry type and enter the settings for the
new entry.
·To change the entry text: highlight the entry you
want to change, then tap on it or press Enter.
Edit the text, making use of the normal text
selection and emphasis keys. If you wish to
change the font, letter size, etc. tap the Alarm/
More button, then move to the Text page. If you
want to move an entry, change the entry time
and/or date.
Deleting entries & crossing out
To remove an individual entry from Agenda, highlight
it and press Del or select Delete from the Edit menu.Note: You don’t have to delete entries in the past, as
these can be removed automatically by “tidying” the
Agenda file. See ‘Tidying an Agenda file’ later.
If you want to mark an entry as completed, without
removing it from the Agenda, select Cross out from
the Entry menu. Crossed out entries appear in the
Agenda views with a line through them, and any
alarm for these entries will be cancelled.
Repeating entries
You can set an entry to repeat automatically, e.g. a
monthly meeting.
1.Highlight the entry and select Set repeat from
the Entry menu.
2.Set up the repeat type as appropriate, e.g. Daily,
Monthly, Weekly etc. You can set the repeat to:
‘Monthly by date’, e.g. the 7th of each month;
‘Monthly by days’, e.g. the first Monday of each
month; ‘Yearly by date’, e.g. once every year on
the same date; or ‘Yearly by day of week’, e.g. the
third Tuesday in March every year.
3.Tap the Alarm/More button to set up the days
and dates for the repeats (except for ‘Daily’
repeats). Set the interval for how many days,
weeks, months or years you want between
repeats.
·If you only want the entry to repeat a few times,
remove the tick from the Repeat forever line;
then set the number of occurrences, or type in
the date of the last occurrence on the Until line.
·If you only want to see the next occurrence of a
repeated entry, tick Next only.
Repeating entries are marked with ».
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