Pcs Phone Handspring Treo 300 User Guide

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Common Tasks 73
Common Tasks
5
5.Tap either Hide Records or Mask Records.
6.Hold Option   and press Return   to confirm that you want to 
change the security setting. 
To display all private records:
1.
Press Option   and then press Menu   to access the 
Applications Launcher.
2.Tap the Security icon  .
3.Tap the Current Privacy pick list. 
4.Tap Show Records.
If you do not have a password, private records become visible. 
If you have a password, the Show Private Records dialog box appears. 
Enter your password in this dialog box, and then hold Option   
and press Return   to finish.
To display a specific masked record:
1.
Open the application that contains the record you want to view.
2.Tap the shaded bar that masks the record. 
Tap here
Tap here 
						

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74 Common Tasks
Note: If you have a password, you must enter your password and then hold Option   and press Return   to view the record.
To display all private records in a specific application:
1.
Open the application in which you want to display the records.
2. Press Menu  .
3.Under Options, select Security (/H).
4.Tap the Current Privacy pick list. 
5.Tap Show Records.
6.Hold Option   and press Return   to finish.
Attaching notes
In all PIM applications except Memo Pad, you can attach a note to a 
record. A note can be up to several thousand characters long. For 
example, for an appointment in Date Book Plus, you can attach a note 
with directions to the location.
To attach a note to a record:
1.
Display the entry to which you want to add a note. 
2.In Contacts view in PhoneBook only: Press Menu  , and under 
Record, select Edit Contact (/E).
3.Tap Details. 
4.Tap Note.
5.Enter your note.
6.Hold Option   and press Return   to finish.
A small note icon appears at the right side of any item that has a note.
 
Note icon 
						

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Common Tasks
5
To review or edit a note:
1.
Tap the Note icon  .
To delete a note:
1.
Tap the Note icon  .
2.Tap Delete.
3.Hold Option   and press Return   for Yes.
Choosing fonts
In all PIM applications except Expense, you can change the font style to 
make text easier to read. You can choose a different font style for each 
application.
To change the font style:
1.
Open an application.
2. Press Menu  .
3.Under Options, select Font (/F).
4.Use the scroll buttons to select the font style you want to use.
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76 Common Tasks
5.Hold Option   and press Return   to finish.
Exchanging and updating data: HotSync operations
The HotSync process automatically synchronizes — that is, exchanges 
and updates — data between your phone and desktop software. Changes 
you make on your phone or desktop software appear in both places after a 
HotSync operation. HotSync technology synchronizes only the needed 
portions of files, thus reducing synchronization time. You can synchronize 
your data directly by connecting your phone to your computer with the 
HotSync cable or by beaming the data from the IR port on your phone to 
the IR port on your computer or indirectly with a network. See Section 8 for 
information about performing HotSync operations via the IR port or a 
network.
Performing a HotSync operation for the first time
The first time you synchronize your data, you need to enter user 
information on both the phone and Palm Desktop software. After you enter 
this information and synchronize, the HotSync Manager recognizes your 
phone and doesn’t ask for this information again.
If you are a System Administrator preparing several phones for a group of 
users, you may want to create a user profile. See the section that begins on 
page 228 before performing the following steps.
Important: You must use the HotSync cable for your first HotSync operation.
The following steps assume that you have already installed the Palm 
Desktop software. If you have not installed this software, see page 20 for 
instructions.
To perform a local HotSync operation:
1.
Connect your phone to the HotSync cable. See the section that begins 
on page 19 for details.
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Common Tasks
5
2.If the HotSync Manager is not running, start it: On the Windows 
desktop, click 
Start, and then choose Programs. Navigate to the 
Sprint (or Palm) program group and choose HotSync Manager. 
Alternatively, you can start the Palm Desktop software which 
automatically opens the HotSync Manager. 
3.Press the HotSync button on the cable. 
Important: The first time you perform a HotSync operation, you must enter a 
user name in the New User dialog box and click OK. Every phone should 
have a unique name. To prevent loss of a user’s records, never try to 
synchronize more than one phone to the same user name.
4.From the Select User dialog box, choose the user name you assigned 
to your phone.
The HotSync Progress dialog box appears and synchronization begins. 
 
5.Wait for a message on your phone indicating that the process is done.
After the HotSync process is complete, you can remove your phone from 
the cable.
HotSync 
button 
						

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Beaming information
Your phone is equipped with an IR (infrared) port that you can use to 
beam information to another Palm OS device that’s close by and also has 
an IR port. The IR port is located on the top of your phone, between the 
power button and the ringer switch, behind the small dark shield. 
You can beam the following information between Palm OS devices:
©The record currently displayed in Date Book Plus, the Contacts view 
in PhoneBook, To Do List, or Memo Pad
©All records of the category currently displayed in the Contacts view in 
PhoneBook, To Do List, or Memo Pad
©A special record in the Contacts view of PhoneBook that you 
designate as your personal business card, containing information 
you want to exchange with business contacts
©An application installed in RAM memory
You can also use the infrared port to perform HotSync operations. See the 
section that begins on page 219 for details.
To select a business card:
1.
In the Contacts view in PhoneBook, create an entry that contains the 
information you want on your personal business card.
2. Press Menu  .
3.Under Record, select Select Business Card.
4.Hold Option   and press Return   for Yes.
To beam a record, business card, or category of records:
1.
Locate the record, business card, or category you want to beam.
2. Press Menu  .
3.Under Record, select one of the following:
The 
Beam command for an individual record (/B)
In the Contacts view in PhoneBook only: Beam Business Card (/M)
Beam Category (/Y)
4.
When the Beam Status dialog box appears, point the IR port directly 
at the IR port of the receiving phone. 
						

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Common Tasks
5
Ti p :  For best results, the path between the two devices must be clear of 
obstacles. If you have difficulty beaming information, see the 
troubleshooting tips that begin on page 247.
5.Wait for the Beam Status dialog box to indicate that the transfer is 
complete before you continue working on your phone.
To beam an application:
1.
Press Option   and then press Menu   to access the 
Applications Launcher.
2. Press Menu  .
3.Under App, select Beam (/B).
4.Tap the application you want to transfer.
Note: Some applications are copy-protected and cannot be beamed. These are listed with a lock icon next to them.
5.Tap Beam.
6.When the Beam Status dialog box appears, point the IR port directly 
at the IR port of the receiving phone.
7.Wait for the Beam Status dialog box to indicate that the transfer is 
complete before you continue working on your phone. 
						

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To receive beamed information:
1.
Turn on your phone.
2.Point the IR port directly at the IR port of the transmitting phone to 
open the Beam Status dialog box.
3.When the Beam dialog box appears, select a category for the entry.
Ti p :  If you do not select a category the entry is placed in the Unfiled category. 
4.Hold Option   and press Return   for Yes.
Ti p :  When you receive beamed information with the lid closed, you don’t 
need to respond to the Beam dialog box; simply press the top scroll button 
for Yes, or the bottom scroll button for No.  
						

							Section 6
Application-Specific Tasks 81
Application 
Ta s k s
6
Chapter 6
Application-Specific Tasks
his chapter is organized by application and gives instructions on 
how to do tasks that are specific to each of the following 
applications:
©PhoneBook
©Date Book Plus
©Blazer®
©Memo Pad
©SMS
©To  D o  L is t
©CityTime
©Calculator
©Expense
T 
						

							Section 6
82 Application-Specific Tasks
PhoneBook
PhoneBook is the application where you store name and address 
information about people or businesses, and where you place and receive 
telephone calls. 
PhoneBook has five main views. You can place and receive calls from 
within any view, and you can also receive calls when the screen is off (but 
wireless mode must be on). The sections that follow explain how to use 
each of these views. 
To change the PhoneBook view, do one of the following:
©Repeatedly press PhoneBook   to cycle through the views.
©Tap the icons in the lower-left corner of the PhoneBook screen.
Note: The Active Call icon and view appear only after you place an 
outgoing call or receive an incoming call. 
When your phone is connected to the PCS Vision data network, the signal 
strength bars will include gray arrows. When you send and receive data, 
the arrows turn green and your calls are automatically sent to voicemail.