Pcs Phone Handspring Treo 300 User Guide

							Section 4
Applications Overview 53
Applications 
Overview
4
To Do List
To Do List is a convenient place to create reminders and prioritize 
the things that you have to do.
In To Do List, you can do the following:
©Make a quick and convenient list of things to do.
©Assign a priority level to each task.
©Assign a due date for any or all of your To Do items. 
©Assign To Do items to categories so that you can organize and view 
them in logical groups.
©Sort your To Do items either by due date, priority level, or category.
©Attach notes to individual To Do items for a description or 
clarification of the task.
To open To Do List:
1.
Press Option  . 
2.Press Date Book Plus  . 
Ti p :  You can also open To Do List by tapping the To Do List icon   in the Applications Launcher.
To Do List displays the category of items you last viewed. 
						

							Section 4
54 Applications Overview
CityTime
CityTime helps you keep track of the time anywhere around the 
globe. 
In CityTime, you can do the following:
©Select a home city as a point of reference.
©Display the day and time in four other cities simultaneously.
©Add a definition for any city that isn’t in the default list.
©Display sunrise and sunset information for your home city.
To open CityTime:
1.
Press Option  . 
2.Press Blazer  . 
Ti p :  You can also open CityTime by tapping the CityTime icon   in the Applications Launcher. 
						

							Section 4
Applications Overview 55
Applications 
Overview
4
Calculator
Calculator enables you to perform addition, subtraction, 
multiplication, division and a variety of advanced math and 
scientific calculations.
In Calculator, you can do the following:
©Select a view to perform specific types of calculations including: 
math, trigonometry, finance, logic, statistics, weight/temp, length, 
area, and volume.
©Store and retrieve values.
©Display the last series of calculations, which is useful for confirming 
a series of “chain” calculations.
©Create a custom view with the buttons you use most often.
©Switch to basic mode to perform simple calculations.
To open Calculator:
1.
Press Option  . 
2.Press Memo Pad  . 
Ti p :  You can also open Calculator by tapping the Calculator icon   in the Applications Launcher.
Ti p :  Hold Option   and press Memo Pad   repeatedly to toggle between Basic and Advanced mode.  
						

							Section 4
56 Applications Overview
Expense
Expense lets you keep track of your expenses and then transfer the 
information to a spreadsheet on your computer.
In Expense, you can do the following:
©Record dates, types of expenses, amount spent, payment method, and 
other details associated with any money that you spend.
©Assign expense items to categories so that you can organize and view 
them in logical groups.
©Keep track of vendors (companies) and people involved with each 
particular expense.
©Log miles traveled for a particular date or expense category.
©Sort your expenses by date or expense type.
©Transfer your expense information to a Microsoft Excel spreadsheet 
(version 5.0 or later) on your computer. (Microsoft Excel is not 
included in the PCS Treo 300 package.)
To open Expense:
1.
Press Option  . 
2.Press Menu  . 
3.Tap the Expense icon  . 
						

							Section 5
Common Tasks 57
Common Tasks
5
5
Common Tasks
n addition to the wireless communication applications, your PCS 
Phone Handspring
® Treo™ 300 also includes a full suite of personal 
information manager (PIM) applications: Date Book Plus, the Contacts 
view in PhoneBook, To Do List, Memo Pad, and Expense. This chapter 
provides instructions on how to do tasks that are common to several 
applications. It’s easy to transfer what you learn in one application to the 
other applications because the structure and behavior of all these 
applications are quite similar. 
Throughout this chapter, the term “record” is used to refer to an 
individual item in any of the PIM applications: a single Date Book Plus 
event, Contacts entry in PhoneBook, To Do List item, Memo Pad memo, 
or Expense item.I 
						

							Section 5
58 Common Tasks
Creating records
You can use the following procedure to create a new record in Date Book 
Plus, the Contacts view in PhoneBook, To Do List, Memo Pad, and 
Expense.
To create a record:
1.
Open the application in which you want to create a record.
2.Do one of the following:
nStart entering data (your phone automatically creates a new record).
Ti p :  To create another new record, press the bottom scroll button and begin entering data.
nIn Date Book Plus and Contacts view in PhoneBook only: Press Menu 
 and under 
Record, select New… (/N).
nTap New.
3.In Date Book Plus only: Select start and end times for your event, and 
then hold Option   and press Return  .
4.Enter text for the record.
Note: You do not have to press Shift   to capitalize the first letter of the 
field. Your phone automatically capitalizes the first letter of each field 
(except numeric and e-mail fields). 
5.Use the scroll buttons, roll the rocker switch or tap a field directly to 
move between fields. 
6.(Optional) Tap Details to select attributes for the record.
7.In Contacts view in PhoneBook only: Hold Option   and press 
Return   to finish.
There’s no need to save the record because your phone saves it 
automatically. 
						

							Section 5
Common Tasks 59
Common Tasks
5
Editing records
After you create a record, you can change, delete, or enter new text at any 
time. Two screen features tell you when your phone is in editing mode:
©A blinking cursor 
©One or more edit lines 
Entering text
For information on how to enter text using the keyboard on your phone, 
the onscreen keyboard, or the keyboard attached to your computer, see 
Section 2.
Edit menu
The Edit menu is available with any screen where you enter or edit text. 
In general, commands available in the Edit menu apply to text that you 
select (or highlight) in an application.
To select text in an application:
1.
Tap the beginning of the text that you want to select.
2.Drag the stylus over the text to highlight it. You can drag across the 
text to select additional words, or drag down to select a group of 
lines.
Ti p :  To select a word, double-tap the word. To select a whole line, triple-tap the line.
Edit line 
 Blinking cursor 
						

							Section 5
60 Common Tasks
The following commands may appear in an Edit menu:
Deleting records
To delete a record in any of the PIM applications:
1.
Select the record you want to delete.
2.Press Menu  .
3.Under Record, select the Delete command (/D):
Date Book Plus: Delete Item
Contacts view in PhoneBook: Delete Contact
To Do List: Delete Item
Memo Pad: Delete Memo
Expense: Delete Item
UndoReverses the action of the last edit command. For example, if you used 
Cut to remove text, Undo restores the text you removed. Undo also 
reverses deletions done by using backspace. 
CutRemoves the selected text and stores it temporarily in the memory of 
your phone. You can paste the text you cut into another area of the 
current application or into a different application.
CopyCopies the selected text and stores it temporarily in the memory of 
your phone. You can paste the text that you copy into another area of 
the current application or into a different application.
PasteInserts the text that you cut or copied at the selected point in a record. 
The text you paste replaces any selected text. If you did not previously 
cut or copy text, Paste does nothing.
Select AllSelects all of the text in the current record or screen. This enables you 
to cut or copy all of the text and paste it elsewhere.
KeyboardOpens the onscreen keyboard. When you finish with the onscreen 
keyboard, hold Option   and press Return   to finish.
Keyboard 
HelpOpens screens that show many keyboard shortcuts and the base 
characters associated with symbols and other extended characters. 
Use this command anytime you need forget how to do something with 
the keyboard.  
						

							Section 5
Common Tasks 61
Common Tasks
5
A confirmation dialog box appears. If you want to save a copy of the 
deleted item to an archive file in Palm Desktop software, be sure that 
the check box is checked. If you don’t want to save a copy, tap the 
check box to remove the check.
4.Hold Option   and press Return   to finish.
If you choose to save a copy of the selected item, your phone transfers it to 
the archive file on your desktop the next time you perform a HotSync 
operation.
Other ways to delete records
You can also delete records in the following ways:
©In the Details dialog box of the application, tap Delete, and then 
hold Option   and press Return   to finish.
©Delete the text of the record.
Note: In Date Book Plus, if you delete the text of a repeating event, you delete all instances of that event. 
Purging records
Over time, as you use Date Book Plus, To Do List, and Expense, you’ll 
accumulate records in these applications that have outlived their 
usefulness. For example, events that occurred months ago remain in the 
Date Book Plus, and To Do items that you marked as completed remain 
in the list, as do Expense items.
All these outdated records take up memory on your phone, so it’s a good 
idea to remove them by using Purge. If you think Date Book Plus or To 
Do List records might prove useful later, you can purge them from your 
phone and save them in an archive file.
Purging is not available in the Contacts view in PhoneBook or in Memo 
Pad. So you need to delete outdated records from these applications 
individually. 
						

							Section 5
62 Common Tasks
To purge records:
1.
Open the application.
2.Press Menu  .
3.Under Record, select Purge (/E). 
A confirmation dialog box appears. 
Date Book Plus: Tap the pick list and select how old a record must 
be to be purged. Purge deletes repeating events if the last of the series 
ends before the date that you purge records.
Date Book Plus, To Do List: If you want to save a copy of the purged 
records to an archive file on your desktop, be sure that the check box 
is checked. If you don’t want to save a copy, tap the check box to 
remove the check box.
4.Hold Option   and press Return   to finish.
If you chose to save a copy of the purged records, your phone transfers 
them to an archive file on your desktop the next time you perform a 
HotSync operation.
Note: Purging does not happen automatically. You must use the Purge command to make it happen.
Categorizing records
Categorize records in the Contacts view in PhoneBook, To Do List, Memo 
Pad, SMS, and Expense applications so that they are grouped logically 
and are easy to review. (You can also categorize applications. See page 36 
for details.)
When you create a record, your phone automatically places it in the 
category that is currently displayed. If the category is All, your phone 
assigns it to the Unfiled category. You can leave an entry as Unfiled or 
assign it to a category at any time.
System-defined and user-defined categories
By default, your phone includes system-defined categories, such as All 
and Unfiled, and user-defined categories, such as Business and Personal.