Panasonic Kx-ta308, Kx-ta616 Advanced Hybrid System Operating Instructions

							1.6 Before Leaving Your Desk
Operations1-53
Basic Operations
PT and SLT• A flexible CO button on a proprietary telephone which is not provided with FWD/DND
button can be assigned as the FWD/DND button.
• The lighting patterns of the FWD/DND button are as follows.
Off: Both functions are not set.
Red: DND mode
Flashing red slowly: FWD mode
• You can check the assignment by pressing the FWD/DND button while on-hook.
• 1.2 Proprietary Telephone Settings, “Customizing the Buttons on Your Telephone”,
FWD/DND Button
• 1.7 Useful Features, “Rejecting Incoming Calls (Do Not Disturb — DND)”
• 1.7 Useful Features, “Voice Mail Integration”
• See the Installation Manual, Section 3, “Call Forwarding”. PT
PT
PT
Lift the handset 
or press the 
SP-PHONE/MONITOR 
button.For a PT: Press FWD/DND.
For an SLT: Dial 71.Hang up or press the 
SP-PHONE/MONITOR 
button.Confirmation 
tone and 
dial tone Dial 1. Enter the destination 
extension number 
(100 through 199).Dial #.
1For an SLT For a PT17
FWD/DND
extension no.#
• You may press the flexible button
assigned as the FWD/DND button
instead.
+
• The FWD/DND indicator light flashes red
slowly.
• Single line telephone users can dial “0”
instead of “#”.
All Calls
You can re-direct all of your calls to another extension.
Setting 
						

							1.6 Before Leaving Your Desk
1-54Operations
PT and SLT
Busy or No Answer
You can forward your calls to another extension when your extension is busy or if you do not
answer the call within a pre-determined time.
Setting
• “Voice Call” and “Handsfree Answerback” do not work when Call Forwarding — Busy or
No Answer is set.
• 1.2 Proprietary Telephone Settings, “Customizing Your Telephone Functions”, 
Intercom Alert Assignment PT
Lift the handset 
or press the 
SP-PHONE/MONITOR 
button.For a PT: Press FWD/DND.
For an SLT: Dial 71.Hang up or press the 
SP-PHONE/MONITOR 
button.Confirmation 
tone and 
dial tone Dial 2. Enter the destination 
extension number 
(100 through 199).Dial #.
2For an SLT For a PT17
FWD/DND
extension no.#
! !
• You may press the flexible button
assigned as the FWD/DND button
instead.• The FWD/DND indicator light flashes red
slowly.
• Single line telephone users can dial “0” instead
of “#”.
PT and SLT
• The FWD/DND indicator light flashes red slowly.
To Outside (CO) Line
You can forward calls to an external party.
System Programming is required to execute this feature.
Setting
For a PT: Press 
                FWD/DND.
For an SLT: Dial 71.Enter the line 
access code
(9, 0 or 81 
through 86).Enter the 
phone number.Dial #.
71For an SLT For a PT
Dial 3.
line access codephone no.3
Lift the handset 
or press 
SP-PHONE/MONITOR.Hang up or press SP-PHONE/MONITOR. Confirmation 
tone and 
dial tone
FWD/DND
#
+ 
						

							1.6 Before Leaving Your Desk
Operations1-55
Basic Operations
Follow Me
You can set the “Call Forwarding” feature from the destination extension. This is useful if you
forget to set “Call Forwarding — All Calls” before you leave your desk.
Setting
• This feature can be canceled at your extension or the destination extension.
PT and SLT
For a PT: Press 
                FWD/DND.
For an SLT: Dial 71.Enter your 
extension number 
(100 through 199).Dial #.
71For an SLT For a PT
FWD/DND
Dial 5.
extension no.5
Lift the handset 
or press the 
SP-PHONE/MONITOR 
button.Hang up or 
press the SP-PHONE/MONITOR 
button. Confirmation 
tone and 
dial tone
At the destination extension
#
! !
• You may press the flexible button
assigned as the FWD/DND button
instead.• The FWD/DND indicator light flashes red
slowly.
• Single line telephone users can dial “0”
instead of “#”.
• If an incoming outside call is forwarded to an outside (CO) line, the “Outside-to-Outside
(CO-to-CO) Line Call Duration Time” is applied to the call and the line will be
disconnected when it expires (default: 10 min.). An alarm tone is sent to both parties
15 seconds before the assigned duration time limit.
• Up to 32 digits (including the line access code) can be programmed.
• If a CPC or reverse signal is sent to an outside (CO) line before the assigned duration time
limit, a call between two external parties will be disconnected.
• This feature cannot be used for incoming outside calls from lines assigned as “Normal”, by
System Programming.
• In the account code verify-all, verify-toll and forced modes, an account code must be stored
by pressing “ ” and entering the account code after the line access code (“ ” is not
regarded as a pause).
! ! 
						

							1.6 Before Leaving Your Desk
1-56Operations
Canceling Call Forwarding at the destination extension — “Follow Me (All Calls)” only
• You may press the flexible
button assigned as the
FWD/DND button instead.
PT and SLT
For a PT: Press 
                FWD/DND.
For an SLT: Dial 71.Enter your 
extension number.Dial #.
71For an SLT For a PT
FWD/DND
Dial 8.
extension no.8
Lift the handset or press SP-PHONE/MONITOR.Hang up or press SP-PHONE/MONITOR. Confirmation 
tone and 
dial tone
#
• The FWD/DND indicator light turns off at your
extension.
• Single line telephone users can dial “0” instead
of “#”.
Cancel
There are two canceling methods for “Call Forwarding”. The canceling depends on the Call
Forwarding type that has been assigned.
Canceling Call Forwarding at your (original) extension
PT and SLT
For a PT: Press FWD/DND.
For an SLT: Dial 71.Dial #.
71For an SLT For a PT
FWD/DND
Dial 0.
0
Lift the handset or press 
SP-PHONE/MONITOR.Hang up or press 
SP-PHONE/MONITOR. Confirmation 
tone and 
dial tone
#
• The FWD/DND indicator light turns off.
• Single line telephone users can dial “0”
instead of “#”.• You may press the flexible button
assigned as the FWD/DND button
instead. 
						

							1.6 Before Leaving Your Desk
Operations1-57
Basic Operations
Locking Your Telephone (Electronic Station Lockout)
• If another user tries to access an outside (CO) line from a locked extension, the user will
hear a reorder tone and for PT users “Restricted” is shown on the display.
However, calls can be made at a locked extension depending on system programming.
System programming determines which COS number applies to calls at the locked
extension.
• An extension assigned as an operator or manager can cancel this function for all extensions
(Electronic Station Lockout — CANCEL ALL).
• “Remote Station Lock Control” overrides this feature. If the operator or manager sets
Remote Station Lock on the extension you have already locked, you cannot unlock it.
• The lock code must be 4 digits except for the “#” and “ ” buttons.
• You can make intercom calls and receive intercom or outside calls at a locked extension.
• You can make outside calls depending on the toll restriction class.
• 1.8 Operator/Manager Service Features, “Electronic Station Lockout — CANCEL ALL”
• 1.8 Operator/Manager Service Features, “Remote Station Lock”
• See the Installation Manual, Section 3, “Toll Restriction — Station Lock Boundary Class”.
• See the Installation Manual, Section 3, “Station Lock”.
Any Telephone
Lift the handset or press 
SP-PHONE/MONITOR.Dial 77. Hang up or press 
SP-PHONE/MONITOR.Enter a 4-digit lock code 
(0000 through 9999) twice.Dial #.
77lock codelock code
same code
Confirmation tone 
and dial tone
#
Any Telephone
Lift the handset or press 
SP-PHONE/MONITOR.Dial 77. Hang up or press 
SP-PHONE/MONITOR.Enter the same lock code 
you used to lock the 
extension.Dial #.
77lock code
Confirmation tone 
and dial tone
#
Allows you to lock your extension so that other users cannot
make outside calls from your extension.
Locking
Unlocking
! !
+
• Single line telephone users can dial “0” instead of “#”.
• Single line telephone users can dial “0” instead of “#”. 
						

							1.6 Before Leaving Your Desk
1-58Operations
Off-hook. Dial 75. Dial the message number. On-hook.Enter the required parameter. Dial #.
parameter75X#
When a caller using a proprietary telephone with a LCD dials another extension, a
programmed Absent Message (Message 1 through 6) will be displayed on the calling party’s
LCD. Absent Messages can be programmed at any telephone (SLT or PT). 
Setting the absent message
DISPLAYMESSAGEPARAMETER
1Will Return Soon
MESSAGENO.
2Gone Home
3At Ext %%%
(extension number)
4Back at %%:%%AM (or PM)
(hour:minute)
5Out Until %%/%%
(month/day)
6
0
In a Meeting
Cancel
Note:% indicates where you enter the desired parameter.
Any Telephone
extension no.
Enter the extension number (100 though 199).
For AM: press 0. 
For PM: press 1.
10orhour
Enter the hour 
(01 through 12).
minute
Enter the minute 
(00 through 59).
month
Enter the month 
(01 through 12).
day
Enter the day 
(01 through 31).
Showing Your Message on the Calling Party’s Display 
(Absent Message Capability)
• To confirm the message, go off-hook. It will be displayed.
• See the Installation Manual, Section 3, “Absent Message Capability”. PT
! !
+
• Single line telephone users
can dial “0” instead of “#”. 
						

							1.7 Useful Features
Operations1-59
Advanced Operations
Conference (3-party)
During a 2-party conversation, you can add a third party to make a 3-party conference. The
maximum number of extensions and outside (CO) lines in a conference can be changed by
System Programming.
Establishing a conference
SLT
Enter the phone 
number of the 
third party.Talk to the 
third party.
During a 2-party conversation
Flash the 
hookswitch.Dial 3.Flash the 
hookswitch.
3A 3-party conference 
is now established.phone no.
Confirmation 
tone (optional)
• You must dial the line access code (9, 0 or 81 through 86) as the first digit
when calling an external party.
• The other party is placed on hold.
PT
Enter the phone 
number of the 
third party.Talk to the 
third party.
During a 2-party conversation
A 3-party conference 
is now established.phone no.
Confirmation 
tone (optional) Press CONF.
CONF
Press CONF.
CONF
• You must dial the line access code (9, 0 or 81 through 86) as the first
digit when calling an external party.
• The CONF indicator light turns steady red.
• The corresponding CO or INTERCOM indicator light turns green.
• The current party is placed on hold.
• The CONF indicator light flashes red slowly. 
						

							1.7 Useful Features
1-60Operations
! !
To leave the conference
Any telephone
Hang up or press SP-PHONE.
• A conversation with the desired party is established and the other
party is disconnected.
To talk to the original party while holding the third party
To terminate one party and talk to the other
SLT
Talk to the original party.Flash the hookswitch.Confirmation tone 
(optional)
PT
Talk. Press the CO or INTERCOM of 
the party to remain connected.
COorINTERCOM
Confirmation tone 
(optional)
• The other two parties may continue their conversation.
• If the other two parties are both outside (CO) lines, they will be disconnected.
• A conference call can also be established by “Executive Busy Override”.
• When a 2-party call is changed to a 3-party call or vice versa, a confirmation tone is sent to
all parties. The tone can be disabled.
• Pressing a CO button which is not in the conference allows you to exit from the conference,
leaving the other two parties connected unless they are both outside (CO) lines.
If the other parties are both outside (CO) lines, they will be disconnected.
• If the third party does not answer, press the CO button or INTERCOM button to return to
the second party.
• To change a 3-party conference to a 5-party conference, refer to “Conference (5-party)”.
• You can return to the original party before the third party answers by flashing the
hookswitch.
• If “Hold-2” or “Hold-3” is assigned in System Programming, you must dial “20” after
flashing the hookswitch. SLT
SLT
PT
PT
PT 
						

							1.7 Useful Features
Operations1-61
Advanced Operations
PT
Press CONF to leave the conference.
CONF
During a conversation with two outside parties
PT
Press the CO flashing green moderately.
CO
• An outside-to-outside (CO-to-CO) line call between the other two parties is established.
To return to the conference
• 1.2 Proprietary Telephone Settings, “Customizing the Buttons on Your Telephone” , 
CONF (Conference) Button
• 1.3 Making Calls, “Interrupting an Existing Call (Executive Busy Override)”, 
Executive Busy Override — Extension
• 1.3 Making Calls, “Interrupting an Existing Call (Executive Busy Override)” 
Executive Busy Override — Outside (CO) Line”
• 1.7 Useful Features, “Conference, Unattended”
• See the Installation Manual, Section 3, “Conference (3-party)”.
Conference, Unattended
When you are in a conference with two outside parties, you can leave the conference call
allowing the other two parties to continue their conversation.
To establish an Unattended Conference
+
• System programming is required to execute this feature.
• During a 5-party conference, you cannot use this feature.
• When an Unattended Conference is established, an alarm tone is sent to both outside parties
15 seconds before the assigned time limit (default: 10 min.). “Hold Recall” is activated at
the extension that leaves the conference 50 seconds before the time out. The call is
disconnected when the time out expires unless the extension returns to the conference.
• For example, if you are on-hook and hear “Hold Recall” during the Unattended Conference
mode, the display will show “CO 2 & CO 3” for 50 seconds before the time out.
• 1.7 Useful Features, “Conference (3-party)”
• See the Installation Manual, Section 3, “Conference (3-party)”. PT
PT
PT
+ ! ! 
						

							1.7 Useful Features
1-62Operations
Conference (5-party)
Allows you to establish a 5-party conference. The members of a conference may be up to
5 extensions, or 3 extensions and 2 outside (CO) lines.
Establishing a conference
PT
Enter the phone number 
of the first party.Talk to the 
first party.
A 5-party conference 
is now established.
phone no.
Press CONF.
CONF
Press CONF.
22
Dial 22   .Lift the handset or
press SP-PHONE/MONITOR.
Repeat these steps.
Enter the phone number 
of the next party.Talk.
phone no.
Press CONF.
CONF
CONF
• The current call is placed on hold in the parking zone automatically.
• The CONF indicator flashes red slowly.
• The current call is placed on hold in the parking zone automatically.
• The CONF indicator turns on red.