Panasonic Kx-ta308, Kx-ta616 Advanced Hybrid System Operating Instructions

							1.5 During a Conversation
Operations1-43
Basic Operations
Call Transfer using a DSS button
Allows you to perform a Screened or Unscreened Call Transfer by using a DSS button.
There are 2 operations, depending on whether or not One-Touch Transfer* is set.
*One-Touch Transferallows you to hold an outside call and transfer it to an extension by pressing one key. This
feature provides automatic hold and transfer, without pressing the TRANSFER button. System Programming is
required to use this function.
“With Transfer” mode
PT
Press the flexible button 
assigned as the DSS button.
During a conversation
• The other party is placed on hold and the destination extension
is called immediately.
PT
Press the flexible button 
assigned as the DSS button.
During a conversation
Press TRANSFER.
TRANSFER
“Without Transfer” mode
• If the destination extension does not answer the call within a pre-determined time (default:
30 sec.), the call will return to you (Transfer Recall).
• If there is no answer within 30 minutes after “Transfer Recall” starts, the line will be
disconnected.
• When the dialed extension is busy, you may access the extension by dialing “2” (Busy
Station Signaling) or “3” (Executive Busy Override) and going on-hook.
• If you want to return to the held call, press the TRANSFER button or corresponding CO or
INTERCOM button before the destination extension answers.
• A flexible CO button can be assigned as a DSS button.
• To use “One-Touch Transfer”, System Programming is required.
• During a 5-party conference, you cannot transfer a call.
• If you want to return to the held call, flash the hookswitch before the destination extension
answers.
• If “Hold-3” is assigned in System Programming, you must dial “20” after flashing the
hookswitch.
• 1.2 Proprietary Telephone Settings, “Customizing the Buttons on Your Telephone”, 
DSS (Direct Station Selection) Button
• See the Installation Manual, Section 3, “Call Transfer – to Extension”. SLT
SLT
PT
PT
PT
PT
! !
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							1.5 During a Conversation
1-44Operations
Transferring a Call to an Outside (CO) Line 
(Call Transfer – to Outside (CO) Line)
Allows you to transfer a received call to an external party.
System Programming is required to execute this feature.
PT
Press TRANSFER.Enter the phone 
number where calls 
will be transferred.
TRANSFERphone no.
During a conversation
Hang up or 
press 
SP-PHONE. Confirmation tone 
and dial toneAnnounce. Wait for 
an answer.
line access code
CO
Press a CO or enter 
a line access code 
(9, 0 or 81 through 86).
• The current call is placed on hold.• The call is transferred.
• If a CPC or reverse signal is sent to an outside (CO) line before the assigned time limit, a
call between two external parties will be disconnected.
• If a call between two external parties is established, an alarm tone is sent to both parties
15 seconds before the assigned time limit (default: 10 min.). “Hold Recall” is sent to the
transferring extension 50 seconds before time out.
• If you want to return to the held call, press the TRANSFER button or corresponding CO or
INTERCOM button before the destination party answers.
• If you want to join the conversation after transferring the call, press the corresponding CO
button. A conference call is established.
• To change the party where the call is transferred before hanging-up, press the CO button
whose indicator is flashing slowly to retrieve the call, then repeat the Call Transfer
procedure.
• See the Installation Manual, Section 3, “Call Transfer – to Outside (CO) Line”. PT
PT
PT
PT
PT
! !
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							1.5 During a Conversation
Operations1-45
Basic Operations
PTSLT
Call Waiting
Talk to the 
new caller.
While hearing a Call Waiting tone
Press the flashing 
CO or INTERCOM.
COorINTERCOM
Talk to the new caller.
While hearing a Call Waiting tone
Lift the handset. Hang up.
• The current call is disconnected.• The current call is disconnected.
During a conversation, a Call Waiting tone informs you that there is a call waiting.
You can answer the second call by disconnecting the first call or placing it on hold.
To talk to the new caller by terminating the current call
Any Telephone
Lift the handset or press 
SP-PHONE/MONITOR.Hang up or press 
SP-PHONE/MONITOR.Confirmation tone 
and dial toneTo set: Dial 7321#.
To cancel: Dial 7320#.
7321
7320
To set.
To cancel.#
#
Setting / Canceling for intercom calls
Any Telephone
Lift the handset or press 
SP-PHONE/MONITOR.Hang up or press 
SP-PHONE/MONITOR.Confirmation tone 
and dial toneTo set: Dial 7311#.
To cancel: Dial 7310#.
7311
7310
To set.
To cancel.#
#
Setting / Canceling for outside calls
• Single line telephone users can dial “0” instead of “#”.
• Single line telephone users can dial “0” instead of “#”. 
						

							1.5 During a Conversation
1-46Operations• The default is “OFF”.
• When Call Waiting is enabled, a Call Waiting tone is sent to the user under the following
conditions.
1) When an outside call (except a doorphone call) is received, or
2) When another extension executes the “Busy Station Signaling (BSS)” feature.
• Setting “Data Line Security” temporarily cancels this feature.
• You can change the desired Call Waiting tone (Tone 1 or Tone 2).
• If a Call Waiting tone is heard and the CO or INTERCOM indicator does not flash, this tone
indicates Call Waiting from the Central Office. In this case, see “External Feature Access”.
• If “Hold-2” or “Hold-3” is assigned in System Programming, you must dial “20” after
flashing the hookswitch.
• You cannot transfer the new call while holding the current call. If you want to do so, first
park call the original call using the Call Park feature; then hang up; then take the new call.
• 1.2 Proprietary Telephone Settings, “Customizing Your Telephone Functions”, 
Call Waiting Tone Selection
• 1.3 Making Calls, “Sending a Call Waiting Tone to a Busy Extension 
(Busy Station Signaling – BSS)”
• 1.5 During a Conversation, “Placing a Call in System Parking Area (Call Park)”
• 1.7 Useful Features, “Data Line Security”
• 1.7 Useful Features, “External Feature Access”
• See the Installation Manual, Section 3, “Call Waiting”. SLT
SLT
PT
! !
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PTSLT
• The current call is placed on hold.• The current call is placed on hold.
Talk to the 
new caller.
While hearing a Call Waiting tone
Talk to the 
new caller. Press the flashing 
CO or INTERCOM.
COorINTERCOM
Lift the 
handset. Hang up.Flash the 
hookswitch.Dial tone
HOLD
Press HOLD.
While hearing the Call Waiting tone 
and the CO or INTERCOM indicator 
is flashing rapidly
To talk to the new party by holding the current call
— If both the current call and new call are extension calls, you do not have to press the
INTERCOM button. 
						

							1.5 During a Conversation
Operations1-47
Basic Operations
Call Splitting
• This feature does not work during a doorphone call or paging.
• During a 5-party conference, you cannot use this feature.
• 1.5 During a Conversation, “Placing a Call on Hold (Call Hold)”
• 1.5 During a Conversation, “Placing a Call on Hold Exclusively (Exclusive Hold)”
• See the Installation Manual, Section 3, “Call Splitting”. PT
Allows you to talk to two different parties alternately. If a call is received while you are
already on the line, you can place the current call on hold and have a conversation with the
other party.
Having a conversation while another call is on (exclusive) hold
SLT
Flash the hookswitch.
• The first held call is released.
• Flashing this switch alternates between the callers.
PT
Press CO or INTERCOM.
COorINTERCOM
Press HOLD.
HOLD
Between one extension and one outside line
Press CO.
CO
Press HOLD.
HOLD
Between two outside lines
Press HOLD.
HOLD
Between two extensions
• Repeating these operations (steps 1 and 2)
alternates between the callers.
• Repeating these operations (steps 1 and 2)
alternates between the callers.
• Pressing the HOLD button alternates
between the callers.
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							1.5 During a Conversation
1-48Operations
Paging
Allows you to make a voice announcement to several people at the same time. Your message
is announced over built-in speakers of proprietary telephones and/or the external pager. The
paged person can answer your page from any telephone. You can also transfer a call after
paging or denying to be paged.
All extensions
Allows you to make a voice announcement to all extensions.
Group
Allows you to select an extension group and make a voice announcement. The announcement
can only be heard through the extensions’ built-in speakers.
Any Telephone
Confirmation tone
Lift the handset or press 
SP-PHONE/MONITOR.Announce. Wait for an answer.
330
Dial 330.Talk.
Any Telephone
Confirmation tone
Lift the handset or press 
SP-PHONE/MONITOR.Announce. Wait for 
an answer.
33
Dial 33.Talk.Dial the group number 
(1 through 8).
group no.
External
Allows you to make a voice announcement over the external pager.
Any Telephone
Confirmation tone 
(optional) Lift the handset or press 
SP-PHONE/MONITOR.Announce. Wait for 
an answer.
34
Dial 34.Talk. 
						

							1.5 During a Conversation
Operations1-49
Basic Operations
All extensions & External
Allows you to make a voice announcement to all extensions. Your message is announced over
the built-in speakers of proprietary telephones (PT) and the external pager.
Any Telephone
Confirmation tone
Lift the handset or press 
SP-PHONE/MONITOR.Announce. Wait for 
an answer.
33
Dial 33   .Talk.
• You may dial “339” instead of “33 ”.
• You can hear a confirmation tone when the page is answered.
• If an outside call has been paged and transferred, you can answer the call by pressing the
corresponding CO button whose indicator is flashing slowly. PT
Answering a Page
Allows you to answer an announced page at any extension within the system.
Any Telephone
Confirmation tone
Lift the handset or press 
SP-PHONE/MONITOR.Talk.
43
Dial 43.
! !
• If the pager is in use, a busy tone will be heard.
• The paged extension users hear a confirmation tone before the voice announcement.
• You can hear a confirmation tone from the external pager (External Pager Confirmation
Tone) at the paged side before the voice announcement. The tone can be disabled.
• You can hear a confirmation tone before making the voice announcement.
• More than one person cannot use the paging feature at the same time.
• You cannot page extensions which have set the DND or Paging-Deny feature, or which are
in use.
• 1.7 Useful Features, “Rejecting Incoming Calls (Do Not Disturb — DND)”
• See the Installation Manual, Section 3, “Paging”.
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							1.5 During a Conversation
1-50Operations
Transferring after paging (Paging and Transfer)
You can transfer a call using the paging function (All Extensions, Group, External, or All
Extensions & External).
PT and SLT
Dial tone
Confirmation toneConfirmation toneWait for an answer. Announce.
During a conversation
Hang up or press SP-PHONE/MONITOR. For a PT: Press TRANSFER.
For an SLT: Flash the hookswitch.
For an SLT For a PT
TRANSFERgroup no.
330
33
For all extensions.
For a group.
34For external.
33For all extensions 
& external.
For all extensions: Dial 330.
For an extension group: Dial 331 through 338.
For external: Dial 34
For all extensions & external: Dial 33    or 339.
• The other party is placed on hold.
• The held party and the paged extension are
connected and can start a conversation.
• You may dial “339” instead of “33 ”.
• If the external paging access tone is set to “Disable”, a confirmation tone from the external
paging equipment will not be heard after accessing external paging. Refer to System
Programming, “External Paging Access Tone”.
• If “Hold-3” is assigned in System Programming, you must dial “20” after flashing the
hookswitch. SLT
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							1.5 During a Conversation
Operations1-51
Basic Operations
Turning off the Microphone (Microphone Mute)
• This feature is only available during a handsfree conversation.
• See the Installation Manual, Section 3, “Microphone Mute”. PT
Allows you to turn off the microphone so you can consult privately with others in the room.
You will still be able to hear the other party.
Setting
PT
Press AUTO ANSWER/MUTE.
During a conversation in the handsfree mode
AUTO ANSWER
MUTE
PT
Press AUTO ANSWER/MUTE.
When microphone mute is established
AUTO ANSWER
MUTE
Canceling
! !
Paging Deny
A page sent to a built-in speaker can be denied by any extension in the system.
Setting / Canceling
PT
To set: Dial 7341#.
To cancel: Dial 7340#.
734#To set.
734
1
0#To cancel.
Lift the handset or press SP-PHONE/MONITOR.Hang up or press SP-PHONE/MONITOR.
• The AUTO ANSWER/MUTE indicator
light flashes red slowly.
• The AUTO ANSWER/MUTE indicator
light turns off.
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							1.6 Before Leaving Your Desk
1-52Operations
Forwarding a Call (Call Forwarding)
Automatically transfers incoming calls to another extension or to an external destination. The
following types are available.
Note:You can also set Voice Mail as the forwarding destination. Refer to “Voice Mail
Integration” in this manual.
• To cancel the Call Forwarding features, refer to “Cancel” in this feature.
• Call Forwarding can only be extended to one target telephone. For example, extension A is
forwarded to extension B, and if extension B tries to set Call Forwarding to extension C, an
alarm tone is heard and the setting is rejected.
If extension B has already set Call Forwarding to extension C, and extension A tries to set
Call Forwarding to extension B, the setting will be also rejected.
• If the destination extension has already set “Do Not Disturb”, you cannot forward any calls
to the extension.
• There should be at least one extension that can receive calls in the same UCD group.
• When a UCD extension which sets “Call Forwarding” function receives a call, the call will
not be forwarded and the system will search for an idle extension in the UCD group first.
But if the UCD extension is the last one that can receive the call, it will be forwarded to the
assigned extension by “Call Forwarding”.
• Setting a new “Call Forwarding” function (All Calls, Busy or No Answer, etc.) cancels any
other “Call Forwarding” functions or the “Do Not Disturb (DND)” function.
• If your entry is valid, confirmation tone 1 (1 beep) is sent. If your entry is the same as
previously programmed data, confirmation tone 2 (2 beeps) is sent. Refer to the “Tone List”
in the Appendix (Section 2).
• You can call the original extension from the Call Forwarding destination extension (for
example, Boss Secretary).
• Camp-On recall and Hold recall are not forwarded.Ext A
Ext BExt C
(Yes)Ext A
Ext BExt C(Yes)
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TYPEDESCRIPTION
All Calls
Busy or No Answer
Follow Me To Outside (CO) LineAll incoming calls are forwarded to another extension.
All incoming calls are forwarded to another extension when you do not
answer or when your extension is busy.
Allows you to set “Call Forwarding — All Calls” feature from another
extension. All incoming calls are forwarded to an outside (CO) line.