Panasonic Kx-ta308, Kx-ta616 Advanced Hybrid System Operating Instructions

							Operations1-33
1.3 Making Calls
Basic Operations
Denying “Interrupting an Existing Call” 
(Executive Busy Override Deny)
• 1.3 Making Calls. “Interrupting an Existing Call (Executive Busy Override)”, 
Executive Busy Override — Extension
• 1.3 Making Calls. “Interrupting an Existing Call (Executive Busy Override)”, 
Executive Busy Override — Outside (CO) Line
• See the Installation Manual, Section 3, “Executive Busy Override”. Allows you to prevent other extension users from interrupting your conversation.
Setting / Canceling
Any Telephone
To set: Dial 7330#.
To cancel: Dial 7331#.
733#To set.
733
0
1#To cancel.
Lift the handset or press SP-PHONE/MONITOR.Hang up or press SP-PHONE/MONITOR. Confirmation tone
+
• Single line telephone users can dial “0” instead of “#”. 
						

							1.4 Receiving Calls
1-34Operations
Receiving Calls
• The CO or INTERCOM indicator light turns
steady green.
• There are 3 types of Line Preference for incoming outside calls (— No Line/Prime Outside
(CO) Line/Ringing Line). Each preference can be selected by Proprietary Telephone
Settings.
• When receiving an incoming call, you may press the CO or INTERCOM button which is
rapidly flashing red and talk (Handsfree mode).
• Helpful hints for the handsfree operation are noted in the “Handsfree Operation” feature.
• 1.2 Proprietary Telephone Settings, “Customizing Your Telephone Functions”, 
Preferred Line Assignment — Incoming
• 1.3 Making Calls, “Handsfree Operation”
• See the Installation Manual, Section 3, “Receiving Calls”. PT
PT
PT
PT and SLTPT
Lift the handset or press SP-PHONE.Press a rapid flashing CO or INTERCOM.
COorINTERCOM
! !
+ 
						

							1.4 Receiving Calls
Operations1-35
Basic Operations
• This feature does not work for incoming outside calls or doorphone calls.
• When an outside call is transferred to your extension, this feature is overridden and a ring
tone is heard. 
• 1.2 Proprietary Telephone Settings, “Customizing Your Telephone Functions”,
Intercom Alert Assignment
• 1.7 Useful Features, “Room Monitor”
• See the Installation Manual, Section 3, “Handsfree Answerback”. PTPT
PT
Press AUTO ANSWER/MUTE.
When the AUTO ANSWER/MUTE indicator is on
AUTO ANSWER
MUTE
• The AUTO ANSWER/MUTE indicator light turns off.
Canceling
! !
+
Handsfree Answerback
Allows you to answer an intercom call without lifting the handset.
Setting
PT
Press AUTO ANSWER/MUTE.
When the SP-PHONE and the AUTO ANSWER/MUTE indicator are off
AUTO ANSWER
MUTE
• The AUTO ANSWER/MUTE indicator turns on. 
						

							1.4 Receiving Calls
1-36Operations
Picking up a Call Ringing at Another Extension (Call Pickup)
• Doorphone calls can be picked up from extensions that are not programmed to answer
doorphone calls.
• You can hear a confirmation tone when the call is picked up. The tone can be disabled.
• If a ringing extension sets the Call Pickup Deny feature, you will hear a reorder tone.
• 1.4 Receiving Calls, “Picking up a Call Ringing at Another Extension (Call Pickup)”,
Denying/allowing your call to be picked up (Call Pickup Deny)
• See the Installation Manual, Section 3, “Call Pickup”.
Directed Call Pickup
Allows you to answer an incoming call ringing at any other extension.
Any telephone
Enter the extension number 
where the call is ringing. Dial 4.
extension no.4
Lift the handset or press 
SP-PHONE/MONITOR.Confirmation tone 
(optional)Talk.
! !
+
Group Call Pickup
Allows you to answer a call that is ringing at another telephone within your extension group.
Any telephone
Dial 40.
40
Lift the handset or press 
SP-PHONE/MONITOR.Confirmation tone 
(optional)Talk.
• You can pick up an incoming outside, intercom or doorphone call, but you cannot pickup a
Camp-On recall and hold recall.
• You can hear a confirmation tone when the call is picked up. The tone can be disabled.
• If a ringing extension sets the Call Pickup Deny feature, you will hear a reorder tone.
• 1.4 Receiving Calls, “Picking up a Call Ringing at Another Extension (Call Pickup)”,
Denying/allowing your call to be picked up (Call Pickup Deny)
• See the Installation Manual, Section 3, “Extension Group”.
• See the Installation Manual, Section 3, “Call Pickup”.
! !
+ 
						

							1.4 Receiving Calls
Operations1-37
Basic Operations
• 1.4 Receiving Calls, “Picking up a Call Ringing at Another Extension (Call Pickup)”, 
Directed Call Pickup
• 1.4 Receiving Calls, “Picking up a Call Ringing at Another Extension (Call Pickup)”, 
Group Call Pickup
• See the Installation Manual, Section 3, “Call Pickup”.
Denying/allowing your call to be picked up (Call Pickup Deny)
Allows you to prevent another extension from picking up your calls with the “Call Pickup”
feature.
Setting / Canceling
Any Telephone
To set: Dial 721#.
To cancel: Dial 720#.
721#To set.
720#To cancel.
Lift the handset or press 
SP-PHONE/MONITOR.Hang up or press 
SP-PHONE/MONITOR. Confirmation tone 
and dial tone
+ +
Call Retrieving from a TAM (Telephone Answering Machine)
Allows you to answer an incoming call received by a TAM.
System Programming is required to use this feature.
Any telephone
Enter the TAM number. Dial 4.
TAM no.4
Lift the handset or press 
SP-PHONE/MONITOR.Busy toneTalk.
While the TAM is answering a call
• When you try to pick up a call and hear a reorder tone, the TAM is not answering the call or
the dialed extension is not the TAM extension.
• A TAM number is the 3-digit extension number of the TAM.
• See the Installation Manual, Section 3, “Call Pickup”.
! !
• Single line telephone users can dial “0” instead of “#”. 
						

							1.5 During a Conversation
1-38Operations
Placing a Call on Hold (Call Hold)
Allows you to place a call on hold.
Placing a call on hold
PTSLT
Flash the hookswitch. Confirmation tone 
and dial tone
During a conversation
Press HOLD. Confirmation tone 
and dial tone
HOLD
During a conversation
• The corresponding CO or INTERCOM
indicator light flashes green slowly.
• You may replace the
handset.
• If the handset is replaced, just
off-hook to retrieve the call.
• You may replace the handset.
PTSLT
Flash the hookswitch.Press the CO or INTERCOM 
which is flashing green slowly.
COorINTERCOM
At the holding extension
At the holding extension
• The CO or INTERCOM indicator light turns
steady green.
Retrieving a call on hold
• To retrieve a call on hold at another extension, refer to “Retrieving a Call on Hold (Call Hold
Retrieve)”.
• If a held call is not retrieved within a pre-determined time (default: 30 sec.), ringing or an
alarm tone will be heard (Hold Alarm/Hold Recall). If the hold recall time is set to “Disable”,
it will not be recalled.
• If a held outside call is not answered within 30 minutes, it will be automatically disconnected.
• When going off-hook:
— Before recalling: A dial tone will be heard while the call is on hold. You may dial
another telephone number.
— While recalling: Only the first call on hold will be released and enter the conversation
mode.
• You cannot hold a doorphone call.
! ! 
						

							1.5 During a Conversation
Operations1-39
Basic Operations
• During a 5-party conference, you cannot use this feature.
• With outside calls, you can put multiple calls on hold. However, with intercom calls, you
can put only one call on hold.
• If a call is placed on hold for more than the programmed time, ringing or an alarm tone will
be heard (Hold Alarm/Hold Recall) and the LCD will flash the following display.
Example:
— When holding extension 111, Mr. Brown: “111: Brown” will flash.
— When holding outside (CO) line, CO 1: “Call on CO 1” will flash.
• If “Hold-2” or “Hold-3” is assigned by System Programming, you must dial “20” after
flashing the hookswitch.
• Only an outside or intercom call can be placed on hold at one time. If you want to hold both
calls, use the Call Park feature.
• 1.5 During a Conversation, “Retrieving a Call on Hold (Call Hold Retrieve)”
• 1.5 During a Conversation, “Placing a Call in System Parking Area (Call Park)”
• 1.7 Useful Features, “Conference (5-party)”
• See the Installation Manual, Section 3, “Hold”. SLT
SLT
PT
PT
PT
+
Prevents other extension users from retrieving your held call. Only the user who held the
call can retrieve it.
Placing a call on exclusive hold
PT
Press HOLD.
HOLD
Press HOLD again.
HOLD
During a conversation
• The CO or INTERCOM indicator light flashes green slowly.
• The current call is placed on hold.
• The CO or INTERCOM indicator light flashes green
moderately.
• The current call is placed on exclusive hold.
Placing a Call on Hold Exclusively (Exclusive Hold)
PT
Press the CO or INTERCOM
which is on exclusive hold.
COorINTERCOM
Retrieving a call on exclusive hold
• The CO or INTERCOM indicator light turns steady green.
• The held call is released. 
						

							1.5 During a Conversation
1-40Operations
Retrieving a Call on Hold (Call Hold Retrieve)
• “Call Park” and “Exclusive Hold” cannot be retrieved by this feature.
• You can hear a confirmation tone when the call is retrieved by entering the feature number.
• 1.5 During a Conversation, “Placing a Call on Hold (Call Hold)”
• See the Installation Manual, Section 3, “Hold”. Allows you to retrieve a call that has been placed on hold by another extension.
Retrieving an outside call on hold
PT and SLTPT
Enter the held outside 
(CO) line number 
(1 through 6).
CO
Dial 53.
outside (CO) line no.53
Lift the handset or 
press 
SP-PHONE/MONITOR.Press the CO whose indicator 
is flashing red slowly. Confirmation 
tone
At the other extensionAt the other extension
• The CO indicator light
turns steady green.
Retrieving an intercom call on hold
PT and SLT
Enter the holding extension 
number (100 through 199). Dial 5.
extension no.5
Lift the handset or press 
SP-PHONE/MONITOR.Confirmation tone
At the other extension
! !
+
• During a 5-party conference, you cannot use this feature.
• If a held call is not retrieved within a pre-determined time (default: 30 sec.), ringing will be
heard (Hold Recall).
• If an outside call is placed on hold and not retrieved within 30 minutes, it will be
automatically disconnected.
• With outside calls, you can put multiple calls on exclusive hold. However, with intercom
calls, you can put only one call on exclusive hold.
• 1.5 During a Conversation, “Placing a Call on Hold (Call Hold)”
• 1.7 Useful Features, “Conference (5-party)”
• See the Installation Manual, Section 3, “Hold”. PT
PT
PT
PT
! !
+ 
						

							1.5 During a Conversation
Operations1-41
Basic Operations
Placing a Call in System Parking Area (Call Park)
Allows you to place a held call into a system parking area. You can release from the parked
call to perform other operations. The parked call can be retrieved by any extension user. 
Up to 10 calls can be parked.
PT and SLT
For a PT: Press HOLD.
For an SLT: Flash the hookswitch.Dial 22.
22
Confirmation tone 
and dial tone Confirmation tone 
and dial toneEnter a parking zone number 
(0 through 9).
parking zone no.
During a conversation
HOLD
For an SLT For a PT
•If you hear a busy tone,it indicates the specified parking zone is
unavailable.
• You do not need to redial the feature number to change the parking
zone. Just enter the parking zone number while hearing the busy tone.
PT and SLT
Confirmation tone 
and dial tone Dial 52. Enter a parking zone number 
(0 through 9) where the call 
is parked.
52parking zone no.
Lift the handset or press 
SP-PHONE/MONITOR.
You can talk 
to the party.
•If there is no held call,you will hear a reorder tone.
Retrieving a parked call
• If a parked call is not retrieved within a pre-determined time (default: 30 seconds), ringing
will be heard (Hold Recall).
• If a parked call is not retrieved within 30 minutes, it will be automatically disconnected.
• This feature is useful when you want to hold more than one intercom call with a PT, or
more than one intercom or outside call with an SLT.
• During a 5-party conference, you cannot use this feature.
• 1.7 Useful Features, “Conference (5-party)”
• See the Installation Manual, Section 3, “Call Park”. PT
! !
+ 
						

							1.5 During a Conversation
1-42Operations
Transferring a Call to an Extension (Call Transfer – to Extension)
Allows you to transfer a received call to another extension. There are 2 ways.
Screened Call Transfer:The destination confirms the transfer before sending.
Unscreened Call Transfer:The line is released after transferring the call without
confirmation.
Screened Call Transfer
PT and SLT
For a PT: Press TRANSFER.
For an SLT: Flash the 
                    hookswitch.Enter the destination 
extension number 
(100 through 199).
For an SLT For a PT
TRANSFER
extension no.
During a conversation
Hang up or press 
SP-PHONE. Confirmation 
tone and 
dial toneAnnounce. Wait for 
an answer.Ring back
tone
• The call is transferred.• The other party is placed on hold.
PT and SLT
For a PT: Press TRANSFER.
For an SLT: Flash the hookswitch.Enter the destination 
extension number 
(100 through 199).
For an SLT For a PT
TRANSFER
extension no.
During a conversation
Hang up or press 
SP-PHONE/MONITOR. Confirmation 
tone and 
dial toneRing back
tone
• Ringing starts at the destination extension.• The other party is placed on hold.
Unscreened Call Transfer