Panasonic Kx Fpg391 Operating Instructions Manual

							2. Preparation
29
For Fax Advantage assistance, call 1-800-435-7329.
Help Button
2.9 Base unit help function
The unit contains helpful information which can 
be printed for quick reference.
Send guide:
How to send faxes. (The information is 
announced by a voice guide and is not printed 
out.)
Basic settings:
How to set the date, time, your logo and fax 
number.
Feature list:
How to program the features.
Telephone answering machine operation:
How to use the telephone answering machine.
Fax sending/receiving:
Help with problems sending/receiving faxes.
Copier:
How to use the copier function.
Q and A:
Frequently asked questions and answers.
Errors:
Explanation of error messages shown on the 
display.
Reports:
List of available reports.
Caller ID:
How to use the Caller ID features.
1Press {HELP}.
2Press {} repeatedly to display the 
desired item.
3Press {SET}.
LThe selected item will be printed.
Vo l u m e
2.10 Adjusting handset 
volume
Ringer volume
4 levels (high/medium/low/off) are available.
Make sure the handset and base unit are not 
being used. The handset must be operated 
near the base unit and while OFF the charger.
1.Press {MENU}.
2.Press the soft key ({SELECT}) at “Ringer 
setting”.
3.Press the soft key ({SELECT}) at “Ringer 
volume”.
4.Press {v} or {e} to select the desired 
volume.
5.Press the soft key ({SAVE}).
To turn the ringer OFF
Press {v} repeatedly until “Off ?” is displayed 
in step 4.
LThe handset will display “Ringer off” 
while not in use.
LThe handset will not ring for outside calls.
The handset will ring at the low level for 
intercom calls.
LTo turn the ringer back ON, press {e} in step 
4.
To turn the ringer OFF temporary
While the handset is ringing for an outside call, 
you can turn the ringer OFF temporarily by 
pressing {OFF}. The handset will ring the next 
time a call is received.
Ringer tone
LYou can select the handset ringer tone from 
one of 7 patterns for outside calls (page 83).
Handset receiver volume
3 levels (high/medium/low) are available.
{SET}
{HELP}{}
{SELECT}{SAVE}
{OFF} {TALK}
{SP-PHONE}
{HOLD/
INTERCOM}{MENU} {e}{v}
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							2. Preparation
30
For Fax Advantage assistance, call 1-800-435-7329. While using {TA L K} or {HOLD/INTERCOM}, 
press {v} or {e}.
Speaker volume
6 levels (high to low) are available.
While using {SP-PHONE}, press {v} or {e}.
2.11 Adjusting base unit 
volume
Ringer volume
4 levels (high/medium/low/off) are available.
While the unit is idle, press {A} or {B}.
LIf any documents are in the document 
entrance, you cannot adjust the volume. 
Confirm that there are no documents in the 
entrance.
To turn the ringer OFF
1.Press {B} repeatedly to display “RINGER 
OFF= OK?”.
2.Press {SET}.
LThe base unit will not ring for outside calls.
The base unit will ring at the low level for 
intercom calls.
LTo turn the ringer back ON, press {A}.
Ringer tone
LYou can select the base unit ringer tone from 
one of 7 patterns for outside calls (feature 
#17 on page 76, or page 83).
Speaker volume
8 levels (high to low) are available.
While using the speakerphone, press {A} or 
{B}.
Fax voice guidance volume
9 levels (high to off) are available.
While listening to fax voice guidance, press 
{A} or {B}.
Answering machine volume
9 levels (high to off) are available.
While listening to recorded messages, press 
{A} or {B}.
{SET} {A}{B}
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							2. Preparation
31
For Fax Advantage assistance, call 1-800-435-7329.
Initial Programming
2.12 Date and time
The date and time can be set using either the 
handset or the base unit.
2.12.1 With the handset
Make sure the base unit and the handset are 
not being used.
1Press {MENU}.
2Scroll to “Date and time” by pressing 
{v} or {e}.
3Press the soft key ({SELECT}).
LThe cursor (|) will appear on the display.
4Enter the current month/date/year by 
selecting 2 digits for each.
Example: August 10, 2004
Press {0}{8} {1}{0} {0}{4}.
5Enter the current hour/minute by selecting 2 
digits for each. Press {*} to select “AM” or 
“PM”.Example: 10:15 PM (12 hour clock entry)
1.Press {1}{0}{1}{5}.
2.Press {*} repeatedly to display “PM”.
6Press the soft key ({SAVE}).
LIf the handset beeps 3 times, the setting 
is not correct. Start again from step 4.
7Press {OFF}.
To check the date and time
Repeat steps 1 to 3.
LThe date and time will be displayed. When 
finished, press {OFF}.
To correct a mistake
Press the soft key ({}), {v} or {e} to 
move the cursor to the incorrect number, and 
make the correction.
2.12.2 With the base unit
1Press {MENU}.
SYSTEM SETUP
PRESS NAVI.[()]
2Press {} repeatedly to display the 
following.
SETDATE&TIME
PRESS SET
3Press {SET}.
LThe cursor (|) will appear on the display.
M:|
01/D:01/Y:04
TIME: 12:00AM
4Enter the current month/date/year by 
selecting 2 digits for each.
{SELECT}{SAVE}
{OFF}
{MENU} {e}{v}{}
BACKSELECT
Date and time
SAVE
Date:01.01.2004
Time:12:00 AM
0-9=Date&Time
=AM/PM
SAVE
Date:08.10.2004
Time:12:00 AM
0-9=Date&Time
=AM/PM
SAVE
Date:08.01.2004
Time:10:15 PM
0-9=Date&Time
=AM/PM
{SET}
{MENU} {}
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							2. Preparation
32
For Fax Advantage assistance, call 1-800-435-7329. Example: August 10, 2004
Press {0}{8} {1}{0} {0}{4}.
M:08/D:10/Y:04
TIME:|
12:00AM
5Enter the current hour/minute by selecting 2 
digits for each. Press {*} to select “AM” or 
“PM”.
Example: 10:15 PM (12 hour clock entry)
1.Press {1}{0} {1}{5}.
M:|
08/D:10/Y:04
TIME: 10:15AM
2.Press {*} repeatedly to display “PM”.
M:|
08/D:10/Y:04
TIME: 10:15PM
6Press {SET}.
LThe next feature will be displayed.
LIf 3 beeps sound, the setting is not 
correct. Start again from step 4.
7Press {MENU} to exit.
Note:
LThe other party’s fax machine will print the 
date and time on the top of each page you 
send according to your unit’s date and time 
setting.
LThe accuracy of the clock is approximately 
±60 seconds a month.
To correct a mistake
Press {} to move the cursor to the 
incorrect number, and make the correction.
If you have subscribed to a Caller ID 
service
The date and time will be automatically set 
according to the received caller information.
LIf the time has not previously been set, Caller 
ID will not adjust the clock.
If you have registered with openLCR 
service
The date and time will be automatically set.
2.13 Your logo
The logo can be your name or the name of your 
company.
1Press {MENU}.
SYSTEM SETUP
PRESS NAVI.[()]
2Press {} repeatedly to display the 
following.
YOUR LOGO
PRESS SET
3Press {SET}.
LThe cursor (|) will appear on the display.
LOGO=|
4Enter your logo, up to 30 characters. See the 
following character table for details.
5Press {SET}.
LThe next feature will be displayed.
6Press {MENU} to exit.
Note:
LYour logo will be printed on the top of each 
page sent from your unit.
To select characters with the dial keypad
KeypadCharacters
{1}#&’()@,–.
/1
{2}abc ABC2
{3}def DEF3
{4}ghi GHI 4
{5}jklJKL5
{SET}
{STOP}{MENU}
{}{A}{B}
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							2. Preparation
33
For Fax Advantage assistance, call 1-800-435-7329. Note:
LTo enter another character that is located on 
the same dial key, press {>} to move the 
cursor to the next space.
To enter your logo
Example:“BILL”
1.Press {2} 5 times.
LOGO=|
B
2.Press {4} 6 times.
LOGO=B|
I
3.Press {5} 6 times.
LOGO=BI|
L
4.Press {>} to move the cursor to the next 
space and press {5} 6 times.
LOGO=BIL| L
To correct a mistake
Press {} to move the cursor to the 
incorrect character, and make the correction.
To delete a character
Press {} to move the cursor to the 
character you want to delete and press {STOP}.
LTo erase all of the characters, press and hold 
{STOP}.
To select characters using {A} or {B}
Instead of pressing the dial keys, you can select 
characters using {A} or {B}.
1.Press {B} repeatedly to display the desired 
character. Characters will be displayed in the 
following order:
1 Lowercase letters
2 Number
3 Symbol
4 Uppercase lettersLIf you press {A}, the order will be 
reversed.
2.Press {>} to insert the character.
3.Return to step 1 to enter the next character. {6}mn o MN O 6
{7}pqr s PQRS7
{8}tuvTUV8
{9}wx y z WX YZ 9
{0}0 (Space)
{STOP}To delete a digit
KeypadCharacters
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							2. Preparation
34
For Fax Advantage assistance, call 1-800-435-7329.
2.14 Your fax number
1Press {MENU}.
SYSTEM SETUP
PRESS NAVI.[()]
2Press {} repeatedly to display the 
following.
YOUR FAX NO.
PRESS SET
3Press {SET}.
LThe cursor (|) will appear on the display.
NO.=|
4Enter your fax number, up to 20 digits.
Example:NO.=1234567|
5Press {SET}.
LThe next feature will be displayed.
6Press {MENU} to exit.
Note:
LYour fax number will be printed on the top of 
each page sent from your unit.
LThe {*} button enters a “+” and the {#} 
button enters a space.
Example: +234 5678
Press {*}{2}{3}{4}{#}{5}{6}{7}{8}.
LTo enter a hyphen in a telephone number, 
press {FLASH/CALL WAIT}.
To correct a mistake
Press {} to move the cursor to the 
incorrect number, and make the correction.
To delete a number
Press {} to move the cursor to the 
number you want to delete and press {STOP}.LTo erase all of the numbers, press and hold 
{STOP}.
{SET}
{STOP}
{MENU}{FLASH/CALL WAIT} {}
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							3. Telephone
35
3 Telep hone Mak in g a nd Answering Calls
3.1 Making phone calls
3.1.1 With the handset
1Lift the handset and press {TA L K}.
2Dial the telephone number.
3When finished talking, press {OFF} or place 
the handset on the charger.
Note:
LTo use the “PRIVACY” (call privacy) feature, 
see page 51.
To mute your conversation
During a call, you can mute your unit so the other 
party cannot listen to you. When the call is 
muted, you will be able to hear the other party.
Press the soft key ({MUTE}).
L“Mute” will be displayed for a few seconds 
and “{MUTE}” will flash.
LTo release the mute, press the soft key 
({MUTE}).
LWhen you switch between the receiver and 
speaker, the mute will be released.
Voice enhancer feature
This feature clarifies the voice of the person you 
are talking to, reproducing a more natural-
sounding voice that is easier to hear and 
understand.
Press the soft key ({(VE)}) during a conversation 
to turn this feature ON.
L“{VE}” will be displayed.
LTo turn this feature OFF, press the soft key 
({(VE)}).
LThe selected setting will be valid for the next 
call.
You can also turn this feature ON when the 
handset is not in use.
1.Press {MENU}.2.Scroll to “Voice enhancer” by pressing 
{v} or {e}, then press the soft key 
({SELECT}).
3.Press {v} or {e} to select “On”.
4.Press the soft key ({SAVE}).
5.Press {OFF}.
Clarity booster feature
This feature can improve sound clarity when the 
handset is used in an area where there may be 
interference. During an outside call, this feature 
will be turned ON automatically when necessary. 
This feature will turn OFF when you hang up, put 
a call on hold, or make a conference call. It will 
not turn OFF automatically during a call. You can 
also turn this feature ON or OFF manually.
1.Press {MENU} during an outside call.
2.Press {2} to select “2=Booster on” or 
“2=Booster off”.
LYou can also select the desired setting by 
pressing {v} then pressing the soft key 
({SELECT}).
L“Booster on” will flash on the display.
LIf this feature is turned OFF manually during 
a call, it will not be turned ON automatically 
during the same call.
LWhen this feature is turned ON automatically 
or manually, battery life will be shortened 
(page 22).
LThe maximum number of extensions which 
can be used at a time may be decreased.
Making hands-free phone calls
1.Lift the handset and press {SP-PHONE}.
2.Dial the telephone number.
3.When the other party answers, talk into the 
microphone (2).
4.When finished talking, press {OFF} or place 
the handset on the charger.
{TALK} {(VE)}{ERASE}
{SP-PHONE}
{HOLD/
INTERCOM}{OFF} {e}{v} {MUTE}{SAVE}
{SELECT}
{MENU}
{REDIAL}
1
2
Speakerphone operation
LAdjust the handset speakerphone volume 
using {v} or {e}.
LTalk alternately with the caller in a quiet 
room.
LIf the other party has difficulty hearing you, 
press {v} to decrease the speaker 
volume.
LWhile talking using {TA L K}, you can 
switch to a hands-free phone conversation 
by pressing {SP-PHONE}. To switch back, 
press {TA L K}.
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							3. Telephone
36
To put a call on hold
Press {HOLD/INTERCOM} 2 times.
L“Hold” will be displayed.
LTo release the hold, press {TA L K} or {SP-
PHONE} on the handset or {SP-PHONE} on 
the base unit.
LIf you do not press a button for more than 6 
minutes, beeps will start to sound and the 
Ringer/Message alert indicator (1) will flash 
rapidly. After 4 additional minutes on hold, the 
call will be disconnected.
To redial the last number dialed from the 
handset
Press {TA L K} or {SP-PHONE}, then press 
{REDIAL}.
To redial using the redial list (Memory 
redial)
The last 5 phone numbers dialed from the 
handset are stored in the redial list.
1.Press {REDIAL}.
LThe last number dialed will be displayed.
2.Press {v} or {e} repeatedly to select the 
desired number.
LYou can also scroll through the list by 
pressing {REDIAL} repeatedly.
LTo delete the displayed number, press the 
soft key ({ERASE}).
LTo exit the list, press {OFF}.
3.Press {TA L K} or {SP-PHONE}.
3.1.2 With the base unit
1Press {SP-PHONE}.
2Dial the telephone number.
LWhen the other party answers, talk into 
{MIC}.
3When finished talking, press {SP-PHONE}.
To mute your conversation
During a call, you can mute your unit so the other 
party cannot listen to you. When the call is 
muted, you will be able to hear the other party.
Press {MUTE}.
L“SP-PHONE MUTE” will be displayed.
LTo release the mute, press {MUTE}.
To put a call on hold
Press {HOLD}.
L“HOLD” will be displayed.
LTo release the hold, press {SP-PHONE} on 
the base unit or press {TA L K} or {SP-
PHONE} on the handset.
LIf you do not press a button for more than 6 
minutes, beeps will start to sound. After 4 
additional minutes on hold, the line will be 
disconnected.
To redial the last number dialed from the 
base unit
Press {SP-PHONE}, then press 
{REDIAL/PAUSE}.
{SP-PHONE}{REDIAL/PAUSE} {A}{B}
{HOLD}
{MIC}
{MUTE}
Speakerphone operation
LAdjust the base unit speaker volume using 
{A} or {B}.
LTalk alternately with the caller in a quiet 
room.
LIf the other party has difficulty hearing you, 
press {B} to decrease the speaker 
volume.
LIf the other party’s voice from the speaker 
cuts in/out during a conversation, press 
{B} to decrease the speaker volume.
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							3. Telephone
37
3.2 Answering phone calls
3.2.1 With the handset
1Lift the handset and press {TA L K}.
LYou can also answer a call by pressing 
any button except {v}, {e} or {OFF} 
(Any key talk feature).
2When finished talking, press {OFF} or place 
the handset on the charger.
Answering phone calls hands-free
1.Lift the handset and press {SP-PHONE}, 
and talk into the microphone (1).
2.When finished talking, press {OFF} or place 
the handset on the charger.
Auto talk feature (Handset)
This feature allows you to answer a call by simply 
lifting the handset off the charger, without 
pressing {TA L K} or {SP-PHONE}. The default 
setting is OFF. To activate this feature, see page 
86.
3.2.2 With the base unit
1Press {SP-PHONE} and talk into {MIC}.
2When finished talking, press {SP-PHONE}.
Automatic Dialing
{TALK}
1 {SP-PHONE}
{OFF}
{e}{v}
{
SP-PHONE}
{MIC}
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							3. Telephone
38
3.3 Storing names and 
telephone numbers into 
the phone book
For rapid access to frequently dialed numbers, 
the base unit and handset provide the phone 
book (50 items each).
LItems stored in the phone book can be copied 
between a handset and a base unit, or 
between 2 handsets (page 41).
LIf you register additional handsets (page 6), 
each handset has its own phone book.
3.3.1 With the handset
Make sure the handset and base unit are not 
being used. The handset must be operated 
near the base unit and while OFF the charger.
1Press the soft key ({C}).
LThe display shows the number of items in 
the phone book.
2Press the soft key ({ADD}).
3Enter the name, up to 16 characters. See the 
following character table for details.
4Press {v}.
5Enter the telephone number, up to 32 digits.
LTo enter a pause, press the soft key 
({PAU S E}).
6Press {v}.
7Press the soft key ({SAVE}).
LTo program other items, repeat steps 2 to 
7.
8Press {OFF}.
To select characters with the dial keypad
Note:
LTo enter another character that is located on 
the same dial key, press the soft key ({>}) to 
move the cursor to the next space.
To correct a name
Press the soft key ({}) to move the 
cursor to the incorrect character/number, and 
then make the correction.
To delete a character/number
Press the soft key ({CLEAR}).
LTo erase all of the characters/numbers, press 
and hold the soft key ({CLEAR}).
LYou can move the cursor to the 
character/number you want to delete by 
pressing the soft key ({}) in step 3.
{OFF} {v} {PAUSE}{}
{ADD}{CLEAR}
KeypadCharacters
{1}#&’()@,–.
/1
{2}abc ABC2
{3}def DEF3
{4}ghi GHI 4
{5}jklJKL5
{6}mnoMNO6
{7}pqr s PQRS7
{8}tuvTUV8
{9}wxyzWXYZ9
{0}0 (Space)
({CLEAR})
(soft key)To delete a digit.
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