Panasonic Kx Fpg371 Operating Instructions Manual

							Voice Mailbox
81
Listening to recorded messages using the base 
unit
1
Press {
{{ {>
>> >}
}} } 2 times.
MAILBOX [+ -]
2Press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } until the desired mailbox 
number is displayed.
Example:NEW MESSAGES
MAILBOX2 [±] 02
b
PRESS
REC/ERASE/PLAY
3Press {
{{ {PLAY MESSAGES}
}} }.
If you have programmed your own mailbox 
password, enter it.
PASSWORD=
LOnly the new recorded messages will 
be played.
LIf there are no new messages, the unit 
will play back all the recorded 
messages.
4Press {
{{ {STOP}
}} } to end the operation.Note:
LThe following features can be used during 
playback. See page 74, 75 for details.
–To repeat a message
–To skip a message
–To stop playback
–To change the playback speed
–To erase a specific message
To record a memo message into a mailbox
1.Press {
{{ {>
>> >}
}} } 2 times.
MAILBOX [+ -]
2.Press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } until the desired mailbox 
number is displayed.
Example:
MAILBOX1 [±] 00
b
PRESS
REC/ERASE/PLAY
3.Press {
{{ {RECORD}
}} }.
LA long beep will sound.
Example:BOX1 RECORDING
4.Speak clearly about 20 cm (8 inches) away 
from the microphone.
5.When finished recording, press {
{{ {STOP}
}} }.
To erase all the messages in a mailbox
1.Press {
{{ {>
>> >}
}} } 2 times.
2.Press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } until the desired mailbox 
number is displayed.
Example:
MAILBOX1 [±] 01
b
PRESS
REC/ERASE/PLAY
3.Press {
{{ {ERASE}
}} }.
BOX1 ERASE OK?
YES:SET/NO:STOP
4.Press {
{{ {SET}
}} }.
{SET}
{RECORD}
{STOP}
{ERASE}
{>}{+}{-}
{PLAY MESSAGES}
Microphone 
						

							Voice Mailbox
82
Listening to recorded messages using the handset
1
Press {
{{ {PLAYBACK}
}} }.
Remote
operation
12223
2Select a mailbox.
For mailbox 1:
Press {
{{ {*
** *}{
}{}{ }{1}
}} }.
For mailbox 2:
Press {
{{ {*
** *}{
}{}{ }{2}
}} }.
3Enter the mailbox password (default setting 
“555”).
The voice guide will tell you the number of 
new messages and they will be played 
automatically.
Voice guide example:
“3 new messages.”
To repeat only the new messages:
Press {
{{ {4}
}} }.
To listen to all the messages:
Press {
{{ {5}
}} }.
4Press {
{{ {OFF}
}} } to end the operation.Note:
LThe following features can be used during 
playback. See page 76 for details.
–To repeat a message
–To skip a message
–To erase a specific message
–To erase all the messages
LFor the following, see page 76:
–When there are no new recorded 
messages.
–When voice memory is full.
{OFF}
{PLAYBACK} 
						

							Voice Mailbox
83
Listening to recorded messages from a remote 
location
1
Call your unit from a remote touch tone 
telephone.
2Press {
{{ {*
** *}
}} } and the desired mailbox number 
({
{{ {1}
}} } or {
{{ {2}
}} }) during TAD/FAX greeting 
playback.
LIf you have recorded your own mailbox 
greeting message, it will be played.
3Enter the mailbox password (default setting 
“555”).
LIf you have programmed your own 
mailbox password, enter it instead of 
“555”.
Note:
LFor details on remote operation, see page 77 
to page 78.
{
{{ {8}{
}{}{ }{1}
}} }, {
{{ {8}{
}{}{ }{2}
}} }, {
{{ {8}{
}{}{ }{3}
}} }, and {
{{ {8}{
}{}{ }{4}
}} } cannot be 
used.
To listen to messages in another memory 
after playback
Press {
{{ {*
** *}
}} } and {
{{ {0}
}} } (for the common memory), 
then enter the remote operation ID.
or
Press {
{{ {*
** *}
}} } and the desired mailbox number ({
{{ {1}
}} } 
or {
{{ {2}
}} }), then enter the mailbox password. 
						

							Option
84
Option
Transferring recorded messages to another 
telephone
This feature allows your unit to call a designated telephone number each time an incoming voice 
message is recorded. You can retrieve the transferred message during the same call using the remote 
operation.
Important:
L
LL LTo use this feature, program the transfer telephone number first (feature #60, page 91) and set 
the unit to TAD/FAX mode.
How this feature works
1An incoming voice message is recorded in 
your unit.
2Your unit calls the transfer telephone 
number.
3Answer the call with the transfer telephone.
4Your unit will play the pre-recorded transfer 
greeting message.
LYou can record your own transfer 
greeting message.
5Enter the remote operation ID, and retrieve 
the message using the remote operation 
(page 77 to page 78).
Recording your own transfer 
greeting message 
The recording time is limited to 16 seconds.
Suggested message:“This is a transferred 
message from (your name, business and/or 
telephone number). Please enter your remote ID 
for remote operation.”
1Press {
{{ {MENU}
}} }.
SYSTEM SET UP
PRESS NAVI.[( )]
2Press {
{{ {#
## #}
}} }, then {
{{ {6}{
}{}{ }{1}
}} }.
TRNS-GREETING
CHECK [±]
3Press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } to select “RECORD”.
TRNS-GREETING
RECORD [±]
4Press {
{{ {SET}
}} }.
5Speak clearly about 20 cm (8 inches) away 
from the microphone.
LThe display will show the remaining 
recording time.
TRNS  REC. 16s
6When finished recording, press {
{{ {STOP}
}} }.
LThe unit will repeat your message. 
Adjust the volume using {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} }.
7Press {
{{ {MENU}
}} }.
{SET}
{MENU} {DIGITAL SP-PHONE}
{STOP}
{+}{-}Microphone 
						

							Option
85
To check the transfer greeting message
1.Press {
{{ {MENU}
}} }, {
{{ {#
## #}{
}{}{ }{6}{
}{}{ }{1}
}} }.
2.Press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } to select “CHECK”.
3.Press {
{{ {SET}
}} }.
LThe unit will play the message.
4.Press {
{{ {MENU}
}} }.
To erase your own transfer greeting 
message
1.Press {
{{ {MENU}
}} }, {
{{ {#
## #}{
}{}{ }{6}{
}{}{ }{1}
}} }.
2.Press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } to select “ERASE”.
3.Press {
{{ {SET}
}} }.
LYour own message will be erased.
4.Press {
{{ {MENU}
}} }.
Note:
LWhen transferring a call, the pre-recorded 
transfer greeting message will be played.
Pager call - when the unit receives a voice 
message
This feature allows your unit to call your pager 
when your unit receives an incoming voice 
message.
1.Press {
{{ {MENU}
}} }.
2.Press {
{{ {#
## #}
}} }, then {
{{ {7}{
}{}{ }{0}
}} }.
PAGER CALL
MODE=OFF [±]
3.Press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } to select “ON”.
LIf this feature is not required, select 
“OFF”.
4.Press {
{{ {SET}
}} }.
5.Enter your pager number up to 30 digits.
6.Press {
{{ {SET}
}} }.
7.Enter your pager access code up to 10 digits 
if required.
8.Press {
{{ {SET}
}} }.
MSG.=07734
LThe default code 07734 will show “Hello!” 
on your pager.
LIf you want to change this message, enter 
your message up to 30 digits.9.Press {
{{ {SET}
}} }.
LThe unit will dial the stored number.
10.Check that your pager received the pager 
test call.
11.Press {
{{ {DIGITAL SP-PHONE}
}} }.
Note:
LIf you have subscribed to a Caller ID service, 
instead of the message you entered in step 8, 
your pager will display the caller’s telephone 
number. 
						

							Features Summary
86
Programmable Features
Programming
The unit provides various programming features.
Programming method for 
basic features
1Press {
{{ {MENU}
}} }.
SYSTEM SET UP
PRESS NAVI.[( )]
2Select the feature you wish to program.
Press {
{{ {<
> >}
}} } until the desired feature 
is displayed.
LThe current setting of the feature will be 
displayed.
3Press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } until the desired setting 
is displayed.
LThis step may be slightly different 
depending on the feature.
4Press {
{{ {SET}
}} }.
LThe setting you selected is set, and the 
next feature will be displayed.
5To exit programming, press {
{{ {MENU}
}} }.
Programming by entering the program 
code number directly
You can select a feature by directly entering the 
program code (# and 2-digit number) instead of 
using {
{{ {<
> >}
}} }.
1.Press {
{{ {MENU}
}} }.
2.Press {
{{ {#
## #}
}} } and the 2-digit code number 
(page 88).
3.Press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } until the desired setting is 
displayed.
4.Press {
{{ {SET}
}} }.
5.To exit programming, press {
{{ {MENU}
}} }.
To cancel programming
Press {
{{ {MENU}
}} } to exit the program.
{SET} {MENU}
{}{+}{-} 
						

							Features Summary
87
Programming method for 
advanced features
1Press {
{{ {MENU}
}} }.
SYSTEM SET UP
PRESS NAVI.[( )]
2Press {
{{ {<
> >}
}} } until the following is 
displayed:
ADVANCED MODE
PRESS SET
3Press {
{{ {SET}
}} }.
4Select the feature you wish to program.
Press {
{{ {<
> >}
}} } until the desired feature 
is displayed.
LThe current setting of the feature will be 
displayed.
5Press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } until the desired setting 
is displayed.
LThis step may be slightly different 
depending on the feature.
6Press {
{{ {SET}
}} }.
LThe setting you selected is set, and the 
next feature will be displayed.
7To exit programming, press {
{{ {MENU}
}} }.
Programming by entering the program 
code number directly
You can select a feature by directly entering the 
program code (# and 2-digit number) instead of 
using {
{{ {<
> >}
}} }.
1.Press {
{{ {MENU}
}} }.
2.Press {
{{ {#
## #}
}} } and the 2-digit code number 
(page 89 to page 92).
3.Press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } until the desired setting is 
displayed.
4.Press {
{{ {SET}
}} }.
5.To exit programming, press {
{{ {MENU}
}} }.
To cancel programming
Press {
{{ {MENU}
}} } to exit the program.
{SET} {MENU}
{}{+}{-} 
						

							Features Summary
88
Basic features 
Code #01: Setting the date and time 
SET DATE & TIME
PRESS SET
See page 31 for details.
Code #02: Setting your logo 
YOUR LOGO
PRESS SET
See page 32 for details.
Code #03: Setting your fax number 
YOUR FAX NO.
PRESS SET
See page 34 for details.
Code #04: Printing the sending report 
SENDING REPORT
MODE=ERROR [±]
To print and check the sending report for fax 
transmission results (page 56).
ERROR (default): The sending report will be 
printed only when fax transmission fails.
ON: The sending report will be printed out after 
every transmission.
OFF: The sending report will not be printed out.
Code #06: Changing the ring setting in 
TAD/FAX mode 
TAD RING COUNT
RINGS=2 [±]
To change the number of rings before the unit 
answers a call in TAD/FAX mode. You can select 
from 1, 2 (default), 3, 4, “TOLL SAVER” and 
“RINGER OFF”. See page 65 for details.
Code #06: Changing the ring setting in FAX 
ONLY mode
FAX RING COUNT
RINGS=3 [±]
To change the number of rings before the unit 
answers a call in FAX ONLY mode.
You can select from 1, 2, 3 (default) and 4.
Code #10: Changing the incoming message 
recording time 
RECORDING TIME
MODE=VOX [±]
VOX (default): Unlimited.
1 MIN: Up to 1 minute.
Code #11: Setting the remote operation ID 
REMOTE TAD ID
ID=111
1.Press {MENU}.
2.Press {} and select this feature.
3.Enter any 3-digit number except a number 
using 0 or 7.
LThe default ID is “111”.
4.Press {SET}.
5.Press {MENU}.
Code #13: Setting the dialing mode 
DIALING MODE
MODE=TONE [±]
If you cannot dial, change this setting depending 
on your telephone line service.
TONE (default): For tone dial service.
PULSE: For rotary pulse dial service.
Code #16: Setting the recording paper size
PAPER SIZE
=LETTER [±]
LETTER (default): Letter or legal size paper.
A4: A4 size paper.
Code #17: Setting the ringer pattern 
RINGER PATTERN
MODE=A [±]
You can select from A (default), B and C. The 
selected ringer pattern will sound during setting.
See page 86 for the programming method. 
						

							Features Summary
89
Advanced features 
Code #22: Setting the journal report to print 
automatically 
AUTO JOURNAL
MODE=ON [±]
ON (default): The unit will print the journal 
report automatically after every 30 new fax 
communications (page 56).
OFF: The unit will not print the journal report, but 
keep records of the last 30 fax communications.
Code #23: Sending documents overseas 
OVERSEAS MODE
MODE=ERROR [±]
If you have difficulty sending an overseas fax, 
activate this feature before starting transmission. 
This feature makes sending documents easier 
as the transmission speed is slowed down.
LThis feature is not available for broadcast 
transmission.
LThe calling charge may be higher.
NEXT FAX: This setting is effective only for the 
next attempted fax transmission. After 
transmission, the unit will return to the previous 
setting.
ERROR (default): When the previous fax 
transmission fails and you wish to redial the 
same number.
OFF: Deactivates this feature.
Code #25: Sending a fax at a specific time 
DELAYED SEND
MODE=OFF [±]
This feature allows you to take advantage of low-
cost calling hours offered by your telephone 
company. This feature can be set up to 24 hours 
in advance of the desired time.
To send a document:
1.Insert the document.
2.Press {MENU}.
3.Press {#}, then {2}{5}.
4.Press {+} or {-} to select “ON”.
5.Press {SET}.
6.Enter the fax number.
7.Press {SET}.
8.Enter the transmission start time.
LPress {*} to select “AM” or “PM”.
9.Press {SET}.10.Press {MENU}.
LTo cancel after programming, press {STOP} 
then {SET}.
LTurn on the auto answer setting.
Code #26: Setting the Caller ID list to print 
automatically 
AUTO CALL. LIST
MODE=ON [±]
ON (default): The unit will print the Caller ID list 
automatically after every 30 new calls (page 49).
OFF: The unit will not print the Caller ID list, but 
keep records of the last 30 caller information.
Code #31: Activating the Distinctive Ring 
feature 
DISTINCTIVE RING
MODE=OFF [±]
See page 66 for details.
Code #32: Setting the ring pattern for fax 
(Distinctive Ring feature) 
FAX RING PATTERN
RING=B-D [±]
See page 67 for details.
Code #34: Setting the quick scan 
QUICK SCAN
MODE=OFF [±]
This feature is helpful when you want to remove 
the document for other uses, because the unit 
will release the document before 
sending/copying.
LIf the document exceeds the memory 
capacity, sending of the whole document or 
copying of the exceeded document will be 
canceled and this feature will be turned off 
automatically.
ON: The unit will scan the document and store it 
into memory first, then the unit will start 
sending/copying.
OFF (default): Deactivates this feature.
See page 87 for the programming method. 
						

							Features Summary
90
Code #36: Receiving oversized documents 
RCV REDUCTION
MODE=92% [±]
If the size of the document sent by the other 
party is as large as, or larger than the recording 
paper, the unit can reduce the document and 
print it. Select the desired reduction rate.
Code #39: Changing the display contrast 
LCD CONTRAST
MODE=NORMAL [±]
NORMAL (default): For normal contrast.
DARKER: Used when the display contrast is too 
light.
Code #41: Changing the fax activation code 
FAX ACTIVATION
MODE=ON [±]
If you use an extension telephone and wish to 
use it to receive a fax, activate this feature and 
program the activation code.
1.Press {MENU}.
2.Press {#}, then {4}{1}.
3.Press {+} or {-} to select “ON”.
4.Press {SET}.
5.Enter your code from 2 to 4 digits, using 0–9, 
# and *.
LThe default code is “
@#9”.
LDo not enter “0000”.
6.Press {SET}.
7.Press {MENU}.
Code #42: Setting the message alert 
MESSAGE ALERT
MODE=OFF [±]
To alert you with beeps when a new voice 
message is recorded. If you hear slow beeps, 
listen to recorded messages. The beeps will 
stop.
ON: You will hear a beeping sound.
OFF (default): Deactivates this feature.
Code #43: Setting the recording time alert 
REC. TIME ALERT
MODE=OFF [±]
To alert you with beeps when there is less than 
60 seconds of remaining recording time. If you 
hear slow beeps, erase the recorded messages 
(page 75, 80). The beeps will stop.
ON: You will hear a beeping sound.
OFF (default): Deactivates this feature.
Code #44: Setting the memory reception alert 
RECEIVE ALERT
MODE=ON [±]
To alert you with a beeping sound when a 
received fax document is stored into memory 
due to some existing problem.
If you are alerted by a slow beeping sound, clear 
the printing problem and make sure the unit is 
supplied with enough paper to print the stored 
document. The beeps will stop.
ON (default): You will hear a beeping sound.
OFF: Deactivates this feature.
Code #46: Setting the friendly reception 
FRIENDLY RCV
MODE=ON [±]
To receive a fax automatically when you answer 
a call and hear a fax calling tone (slow beep).
ON (default): You do not have to press 
{FAX/START} for fax reception.
OFF: You have to press {FA X / S TA R T} for fax 
reception.
SettingRecording 
paper sizeOriginal 
document 
size
100%Legal Letter, A4
A4 Letter
92%
(default)Letter Letter
Legal Legal
A4 A4
86%Letter A4
72%Letter Legal
A4 Legal
See page 87 for the programming method.