Panasonic Kx Fpg371 Operating Instructions Manual

							Sending Faxes
61
Sending the same document 
to pre-programmed parties 
1Insert the document FACE DOWN.
LIf necessary, press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } 
repeatedly to select the desired 
resolution (page 55).
2Press {
{{ {>
>> >}
}} }.
DIRECTORY [+ -]
)
3Press {
{{ {-
-- -}
}} } or {
{{ {+
++ +}
}} } until the following is 
displayed.

SEND:PRESS SET
4Press {
{{ {SET}
}} }.
LThe document will be fed into the unit 
and scanned into memory. The unit will 
then transmit the data to each entry, 
calling each number sequentially.
LAfter transmission, the stored document 
will be erased automatically, and the 
unit will automatically print a broadcast 
sending report. 
Note:
LIf you select “FINE”, “SUPER FINE” or 
“PHOTO” resolution, the number of pages 
that the unit can transmit will decrease.
LIf the document exceeds the memory 
capacity, sending will be canceled.
LIf one of the entries is busy or does not 
answer, it will be skipped. All skipped entries 
will be redialed up to 2 times after all of the 
other entries have been called.
To send the same document to more than 
one party only once
You can also select the parties for each 
transmission.
1.Insert the document.
2.Press {
{{ {>
>> >}
}} }.
3.Press {
{{ {-
-- -}
}} } or {
{{ {+
++ +}
}} } until the following is 
displayed.

PRESS SET
4.Press {
{{ {SET}
}} } to start programming the entries 
you want to transmit to.
DIR= [00]
NAVI.[+ -] & SET
5.Press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } until the desired entry you 
want to transmit to is displayed.
Example:BILL
6543210
6.Press {
{{ {SET}
}} }.
Example:DIR=BILL [01]
SEND:PRESS SET
LTo program other entries, repeat steps 5 
and 6 (up to 20 entries).
7.Press {
{{ {SET}
}} } to start transmission to the 
programmed entries.
To cancel the broadcast setting
1.Press {
{{ {STOP}
}} } while the unit displays the 
following.
BROADCASTING
LThe display will show the following.
SEND CANCELED?
YES:SET/NO:STOP
2.Press {
{{ {SET}
}} }.
FACE DOWN
{STOP}
{SET} {>}{+}{-} 
						

							Receiving Faxes
62
Receiving Faxes
Receiving a fax manually
Activating TEL mode
Set the fax machine to TEL mode by pressing 
{AUTO ANSWER} until the following is 
displayed.
How to receive calls using the 
base unit
1When the fax machine rings, press 
{
{{ {DIGITAL SP-PHONE}
}} } or lift the handset 
and press {
{{ {TALK}
}} } or {
{{ {SP-PHONE}
}} } to 
answer the call.
2When document reception is required, a fax 
calling tone (slow beep) is heard, or no 
sound is heard, press {
{{ {FAX/START}
}} }.
CONNECTING.....
LThe unit will start fax reception.
How to receive calls using the 
handset
1When the fax machine rings, lift the 
handset and press {
{{ {TALK}
}} } or {
{{ {SP-
PHONE}
}} }.
2When document reception is required, a fax 
calling tone (slow beep) is heard, or no 
sound is heard, press {
{{ {*
** *}{
}{}{ }{#
## #}{
}{}{ }{9}
}} } (pre-
selected fax activation code) firmly.
LA single beep will be heard.
LThe unit will start fax reception.
Note:
LTo receive fax documents using the handset, 
you must set the remote fax activation to on 
(feature #41, page 90) beforehand.
LYou can change the fax activation code in 
feature #41 (page 90).
LIf you do not answer the call within 10 rings, 
the unit will temporarily activate the 
answering device. The greeting message will 
then be played and the other party can then 
send a fax.
To stop receiving
Press {
{{ {STOP}
}} }.
{FAX/START}{AUTO ANSWER}
{STOP}
{DIGITAL SP-PHONE}
{TALK}
{SP-PHONE}
ON  
OFF
TEL MODE 
						

							Receiving Faxes
63
Extension telephone
If you use the fax machine with an extension 
telephone, you can receive fax documents using 
the extension telephone. You do not have to 
press {
{{ {FAX/START}
}} } on the fax machine.
Important:
L
LL LUse a touch tone telephone as the 
extension telephone and enter the fax 
activation code firmly.
1.When the extension telephone rings, lift the 
handset of the extension telephone.
2.When document reception is required, a fax 
calling tone (slow beep) is heard, or no sound 
is heard, press {
{{ {*
** *}{
}{}{ }{#
## #}{
}{}{ }{9}
}} } (pre-selected fax 
activation code) firmly.
3.Replace the handset.
LThe fax machine will start reception.
Note:
LTo receive fax documents using the 
extension telephone, you must set the 
remote fax activation to on (feature #41, 
page 90) beforehand.
LYou can change the fax activation code in 
feature #41 (page 90). 
						

							Receiving Faxes
64
Receiving a fax automatically
Activating FAX ONLY mode
1Set feature #77 to “FAX ONLY” (page 92).
2Press {
{{ {AUTO ANSWER}
}} } until the following 
is displayed.
LThe display will show the number of 
rings before the unit answers a call in 
FAX ONLY mode.
3Press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } to change the ring 
setting to 2 and press {
{{ {SET}
}} }.
How to receive calls
When receiving calls, the unit will automatically 
answer all calls and only receive fax documents.
Activating TAD/FAX mode
1Set feature #77 to “TAD/FAX” (page 92).
2Press {
{{ {AUTO ANSWER}
}} } until the following 
is displayed.
LThe unit will play the pre-recorded 
greeting message.
LThe display will show the number of 
rings before the unit answers a call in 
TAD/FAX mode.
LIf you wish to change the ring setting, 
press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } until the desired 
setting is displayed, and press {
{{ {SET}
}} }.
LYou can adjust the speaker volume 
after changing the ring setting. Press 
{
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } while listening to the 
greeting message.
LThe remaining time for recording 
incoming messages will be displayed.
Example:TIME = 10m13s
{SET} {+}{-}
{AUTO ANSWER}
ON
OFF
FAX ONLY MODE
3 RINGS
{SET} {+}{-}
{AUTO ANSWER}
ON  
OFF
TAD/FAX MODE
2 RINGS 
						

							Receiving Faxes
65
Note:
LThe incoming message recording time can 
be changed (feature #10, page 88).
LWhen the remaining time is low, erase 
unnecessary messages (page 75).
LWhile an incoming call is being recorded, you 
can monitor it through the speaker. If this 
feature is not required, set feature #67 to off 
(page 91).
How to receive calls
When receiving calls, the unit works as a fax 
and/or answering device.
LIf the call is a phone call, the answering 
machine will record a voice message 
automatically.
LIf a fax calling tone is detected, the fax 
machine will receive a fax automatically.
Ring setting in TAD/FAX mode
You can choose from 1, 2, 3, 4, “TOLL SAVER” 
and “RINGER OFF”. This setting can be 
changed by feature #06, page 88.
–“TOLL SAVER”: When you call the unit from 
a remote location, the number of rings will tell 
you if there are any new voice messages. If 
the unit answers on the 2nd ring, there is at 
least one new recorded message. If the unit 
answers on the 4th ring, there are no new 
recorded messages. To save the toll charges 
for the call, hang up immediately when you 
hear the 3rd ring. The 3rd ring indicates that 
there are no new recorded messages.
–“RINGER OFF”: The unit will answer without 
ringing.
LIf you subscribe to a Caller ID service, set to 
2 or more rings. 
						

							Distinctive Ring
66
Distinctive Ring
Using two or more phone numbers in a single 
telephone line
The Distinctive Ring service is a service offered by your local telephone company. This service provides 
several telephone numbers for a single telephone line, and the ring pattern differs according to which 
telephone number the call was addressed to. Originally, this service was designed for the purpose of 
allowing different ring patterns to distinguish which number the call was addressed to.
This unit distinguishes the different ring patterns. If the ring pattern is one which is assigned for a fax, the 
fax machine will automatically start fax reception. This service is convenient if you wish to have a 
different number for fax in a single telephone line.
To use this service, you must subscribe to the Distinctive Ring service offered by your local 
telephone company.
Activating the Distinctive Ring 
feature
1Press {
{{ {MENU}
}} }.
SYSTEM SET UP
PRESS NAVI.[( )]
2Press {
{{ {#
## #}
}} }, then {
{{ {3}{
}{}{ }{1}
}} }.
DISTINCTIVE RING
MODE=OFF [±]
3Press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } to select “ON”.
DISTINCTIVE RING
MODE=ON [±]
4Press {
{{ {SET}
}} }.
5Press {
{{ {MENU}
}} }.
How to receive calls
If the incoming call is for the fax number, the fax 
machine will ring with the assigned ring pattern 
and automatically start fax reception.
If the incoming call is for the phone number;
–the fax machine will keep on ringing in TEL 
mode.
–the fax machine will record voice message in 
TAD/FAX mode.
–fax communication will be attempted in FAX 
ONLY mode.
{SET} {MENU}
{+}{-} 
						

							Distinctive Ring
67
If you use three or more phone 
numbers
You may wish to use three or more phone 
numbers for a single telephone line to distinguish 
which number the call was addressed to. A 
different ring pattern must be assigned for each 
number.
Example: Using three phone numbers
To use one phone number for the fax, program 
the ring pattern assigned for the fax in feature 
#32. In the example, the ring pattern assigned 
for fax is triple ring, so you should program “C” 
(triple ring).
Programming the ring pattern 
assigned for fax
1Press {
{{ {MENU}
}} }.
SYSTEM SET UP
PRESS NAVI.[( )]
2Press {
{{ {#
## #}
}} }, then {
{{ {3}{
}{}{ }{2}
}} }.
FAX RING PATTERN
RING=B-D [±]
3Press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } to select the ring pattern 
assigned for fax.
A: Standard ring (one long ring)
B: Double ring (two short rings)
C: Triple ring (short-long-short-rings)
D: Other triple ring (short-short-long rings)
B–D (default setting): For the ring pattern 
of B, C and D
4Press {
{{ {SET}
}} }.
5Press {
{{ {MENU}
}} }.
Telephone 
numberRing patternUse
012 1234 Standard 
ringPersonal
012 5678 Double ring Business
012 9876 Triple ring Fax
Ring patternSettings in 
feature #32
Standard ring (one long ring) A
Double ring (two short rings) B
Triple ring (short-long-short 
rings) C
Other triple ring (short-short-
long rings) D
1st ring 2nd ring
1st ring 2nd ring
1st ring 2nd ring
1st ring 2nd ring
{SET} {MENU}
{+}{-} 
						

							Copying
68
Copy
Making a copy
1
Adjust the width of the document guides to 
the size of the document.
LConfirm that there is enough recording 
paper in the recording paper entrance.
2Insert the document (up to 10 pages) FACE 
DOWN until a single beep is heard and the 
unit grasps the document.
STANDARD
PRESS NAVI.[+ -]
3If necessary, press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } repeatedly 
to select the desired resolution.
4Press {
{{ {COPY}
}} }.
NUMBER=1
COPY:PRESS START
b
NUMBER=1
OR PRESS NAVI.)
LIf necessary, enter the number of copies 
(up to 50).
5Press {
{{ {START}
}} }.
LThe unit will start copying.
LIf you do not press {
{{ {START}
}} } for 15 
seconds, the unit will start copying 
automatically.
Note:
LAny transmittable document can be copied 
(page 57).
To select the resolution 
Select the desired resolution according to the 
type of document.
–“FINE”: For printed or typewritten originals 
with small printing.
–“SUPER FINE”: For originals with very small 
printing.
–“PHOTO”: For originals containing 
photographs, shaded drawings, etc.
LIf you select “STANDARD”, copying will be 
done using “FINE” mode.
Quick scan feature
This feature is helpful when you want to copy the 
document, then remove it for other uses. To use 
this feature, activate feature #34 (page 89).
LThe document will be fed into the unit and 
scanned into memory. The unit will then print 
the data.
If the document exceeds the memory 
capacity, copying of the exceeded document 
will be canceled and this feature will be 
turned off automatically.
To stop copying
Press {
{{ {STOP}
}} }.
FACE DOWN
{STOP}
{START} {>}{+}{-}
Document guides
{COPY} 
						

							Copying
69
Convenient way of copying
To enlarge a document
1.Press {
{{ {>
>> >}
}} } after step 4 on page 68.
ZOOM 100% [+ -]
)
2.Press {
{{ {+
++ +}
}} } to select “150%” or “200%”, then 
press {
{{ {START}
}} }.
LThe unit will only enlarge the centermost 
part of the document, printing it on two 
pages.
To reduce a document 
1.Press {
{{ {>
>> >}
}} } after step 4 on page 68.
ZOOM 100% [+ -]
)
2.Press {
{{ {-
-- -}
}} } to select “92%”, “86%” or “72%”, 
then press {
{{ {START}
}} }.
LSee the following table for the 
recommended reduction rates.
Letter = 216 mm × 279 mm (8
1/2 × 11)
Legal = 216 mm × 356 mm (81/2 × 14)
A4 = 210 mm × 297 mm (81/4 × 1111/16)
Note:
LIf the appropriate reduction rate is not 
selected, the document may be divided and 
the top of the second sheet will be deleted.
LIf the image at the bottom of the document is 
not copied when you copy a document that is 
the same length as the recording paper, try 
92% or 86%.
Original 
documentEnlarged 
copy
BC
FG
ABCD
EFGH
Area to be 
enlarged
Example: 150% enlarged copy
Enlarged 
copy Original 
document
Area to be 
enlarged
BC
FG
ABCD
EFGH
Example: 200% enlarged copy
SettingRecording 
paper sizeOriginal 
document 
size
100% 
(default)Letter Letter
Legal Letter, A4, 
Legal
A4 A4, Letter
92%Letter A4
86%Letter A4
72%Letter Legal
A4 Legal 
						

							Copying
70
To collate multiple copies 
The unit can collate multiple copies in the same 
order as the original document pages.
1.After step 4 on page 68, press {
{{ {>
>> >}
}} } 2 times.
COLLATE OFF[+ -]
)
2.Press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } repeatedly until the 
following is displayed.
COLLATE ON [+ -]
)
3.Press {
{{ {START}
}} }.
Example: Making 2 copies of a 4-page 
original document
Note:
LThe unit will store the documents into 
memory while collating the copies. If memory 
becomes full while storing, the unit will only 
print out the stored pages.
LAfter copying, the collating feature will turn off 
automatically.
Collated 
pages
4
3
2
1
4
3
2
1
Uncollated 
pages
1
1
2
2
3
3
4
4