Panasonic Digital Copier Dp 2000 Fax Operating Instructions
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English Operating Instructions (For Internet Fax) Digital Copier Before operating this equipment, please read these instructions completely and keep these operating instructions for future reference. DP-2000 Options DA-AR250/AS200/DS200/DS210/FG230/FG231/FK200/FK210/FS200/MD200 DA-NE200/PC200/PC210/SM08B/SM16B/SM28B/UC200/XN200/XT200; UE-410047/410048/403171 GETTING TO KNOW YOUR MACHINE INSTALLING YOUR MACHINE PROGRAMMING YOUR MACHINE BASIC OPERATIONS ADVANCED FEATURES NETWORK FEATURES PRINTOUT JOURNALS AND LISTS PROBLEM SOLVING APPENDIX
IMPORTANT INFORMATION Model No. Ser ial Date of Purchase Dealer Address Telephone Number ( ) – Supplies Telephone Number ( ) – Service Telephone Number ( ) – When requesting information, supplies or service, always refer to the model and serial number of your machine. The model and serial number plate (Main Name Plate) is located on the machine as shown below. For your convenience, space is provided below to record information you may need in the future for reference or troubleshooting. For the total system to work properly via LAN, certain information and additional parameters must be set. Please contact your network administrator for the required information and connection to the LAN. User Information Company Name: Address: Dept.: City: State: Zip Code: Tel. No.: Fax No.: Internet Parameters (See page 26) IP Address: Subnet Mask: SMTP Server Name: or SMTP Server IP Address: Default Router IP Address: Email Address: DNS Server IP Address: POP Server Name: or POP Server IP Address: POP User Name: POP Password: (for security, do not write it in - but keep it in a safe place) Host Name: Model and Serial Number Copyright © 2000 by Matsushita Graphic Communication Systems, Inc. All rights reserved. Unauthorized copying and distribution is a violation of law. Printed in Japan. The contents of these Operating Instructions are subject to change without notice.
3 Table of Contents Safety Information ..................................................................................................................................... 6 Function Key .............................................................................................................................................. 9 Control Panel ............................................................................................................................................. 10 Pre Installation Information ...................................................................................................................... 12 Setup as SMTP mail server ........................................................................... 13 Setup as POP3 Client .................................................................................... 14 Internet Communication Features ........................................................................................................... 17 Internet Fax Transmission ............................................................................. 17 Internet Mail Reception .................................................................................. 17 Inbound Routing ............................................................................................ 18 Fax Forward ................................................................................................... 19 Network Scanner ........................................................................................... 19 Network Printer .............................................................................................. 20 Relayed Transmission ................................................................................... 21 Important Information ...............................................................................................................................22 Differences between Internet Fax and Regular Fax ...................................... 22 Transmitted Document Confirmation ............................................................. 22 DP-2000 Cannot Make a Phone Call via LAN ............................................... 22 Dual Port Communication .............................................................................. 22 Transmission Resolution ............................................................................... 22 Internet Mail Reception .................................................................................. 22 Sending Document Size via LAN ................................................................... 23 Sending a Document to a PC via LAN ........................................................... 23 Internet Relayed Transmission ...................................................................... 23 Connecting the LAN Cables ..................................................................................................................... 24 User Parameters ........................................................................................................................................ 25 Setting the User (Internet) Parameters .......................................................... 25 Setting the Internet Parameters ............................................................................................................... 26 Setting the User Parameters for the LAN Interface ....................................... 26 Programming or Retrieving Parameters via Email ................................................................................. 27 Using Email to Program or Retrieve Parameters ........................................... 27 Using a PC to Input the Internet Parameters Remotely ................................. 27 To Input the Internet Parameters for the First Time ....................................... 28 To Retrieve the Internet Parameters for Backup ........................................... 30 To Edit the Retrieved or Backup Internet Parameters File ............................ 32 Using a PC to Update the Auto Dialer Remotely ........................................... 35 Deleting the Entire Auto Dialer ...................................................................... 36 To Program One-Touch/ABBR. No. for the First Time .................................. 37 To Retrieve One-Touch/ABBR. No. Data for Backup .................................... 39 To Edit the Retrieved or Backup One-Touch/ABBR. No. Data File ............... 41 Using Email to Retrieve the Journal .............................................................. 43 Programming Email Address and Telephone Numbers ......................................................................... 45 Programming the Auto Dialer ........................................................................ 45 Editing or Erasing the Auto Dialing Number / Email Address ........................ 49 Programming Email Address and Telephone Numbers ......................................................................... 52 Printing a Directory Sheet .............................................................................. 52 Customizing Your Machine ....................................................................................................................... 53 Setting the Fax Parameters ........................................................................... 53 Fax Parameter Table .................................................................................... 54 Getting to Know Your Machine Installing Your Machine Programming Your Machine
Ta b l e o f C o n t e n t s 4 Sending Documents via LAN ................................................................................................................... 61 Manual Email Addressing ............................................................................. 62 One-Touch Email Addressing ....................................................................... 64 Abbreviated Email Addressing ..................................................................... 65 Directory Search Dialing ............................................................................... 66 Multi-Station Transmission (Broadcasting) ................................................... 68 Selectable Domains ...................................................................................... 70 Internet Fax Ledger Size Document Transmission ....................................... 72 Returned Email ............................................................................................. 74 Using a Mailing List ....................................................................................... 75 Internet Fax Received on a PC ..................................................................... 76 Receiving Email from a POP Server ............................................................. 78 Setting the POP Parameters ......................................................................... 78 Unattended Reception from the POP Server ................................................ 81 Manual Reception from the POP Server ....................................................... 81 Program Keys ............................................................................................................................................ 83 Entering an Email Address ............................................................................ 83 Entering a Telephone Number ...................................................................... 84 Setting for Group Dialing ............................................................................... 85 Setting the POP Access Key ......................................................................... 86 Using the POP Access Key ........................................................................... 87 Changing or Erasing the Program Key Settings ........................................... 88 Sender Selection ....................................................................................................................................... 89 General Description ...................................................................................... 89 Setting the Sender Selection ......................................................................... 89 Sending Document with Sender Selection .................................................... 91 Printing the Sender Selection List ................................................................. 92 Subject Line Entry .................................................................................................................................... 93 General Description ...................................................................................... 93 Sending Email with Subject Line Entry ......................................................... 93 Inbound Routing ....................................................................................................................................... 95 Setting the Routing Parameters .................................................................... 95 Entering One-Touch/Abbreviated Dialing Numbers for Inbound Routing ..... 97 Fax Forward ............................................................................................................................................... 99 Setting Fax Forward ...................................................................................... 99 Ifax Return Receipt ................................................................................................................................... 100 Network Scanner ....................................................................................................................................... 101 Network Printer ......................................................................................................................................... 102 Relayed Transmission .............................................................................................................................. 103 General Description ...................................................................................... 103 Relay Network ............................................................................................... 104 Setting up your DP-2000 as an Internet Relay Station ................................. 106 Setting Up Your Machine for Relayed Transmission .................................... 107 Programming the End Receiving Station into your Auto Dialer ..................... 107 Sending Documents via Internet Relay ......................................................... 109 To a Location That Has a Pre-programmed Relay Station ........................... 109 To a Location That Does Not Have a Pre-programmed Relay Station ......... 111 Sending Document(s) from a PC to a G3 Fax Machine ................................ 113 Printouts and Reports ................................................................................... 115 Basic Operations Advanced Features Network Features
Ta b l e o f C o n t e n t s 5 Journals and Lists .................................................................................................................................... 117 Transaction Journal ....................................................................................... 117 Communication Journal (COMM. JOURNAL) ............................................... 121 One-Touch/Abbreviated and Directory Search List ....................................... 123 Program List .................................................................................................. 126 FAX Parameter List ....................................................................................... 127 Troubleshooting ........................................................................................................................................ 129 Information Codes ......................................................................................... 129 Email ABBR Programming Errors ................................................................. 130 Error Message Sent to the Sender ................................................................ 130 Internet FAX Return Receipt Errors Messages ............................................. 130 Specifications ............................................................................................................................................ 131 Glossary ..................................................................................................................................................... 132 Index ........................................................................................................................................................... 136 Printout Journals and Lists Problem Solving Appendix
6 Getting to Know Your Machine Safety Information denotes a potential hazard that could result in serious injury or death.WARNING! TO PREVENT FIRE OR SHOCK, DO NOT EXPOSE THIS PRODUCT TO RAIN OR ANY TYPE OF MOISTURE. TO MINIMIZE THE POSSIBILITY OF SHOCK OR DAMAGE TO THE MACHINE, IT MUST BE PROPERLY GROUNDED. THIS PRODUCT COMPLIES WITH FDA RADIATION PERFORMANCE STANDARDS, 21 CFR SUB-CHAPTER J. CAUTION: USE OF CONTROLS, ADJUSTMENTS OR PERFORMANCE PROCEDURES OTHER THAN THOSE SPECIFIED HEREIN MAY RESULT IN HAZARDOUS RADIATION EXPOSURE. WHEN YOU OPERATE THIS EQUIPMENT, THE SOCKET-OUTLET SHOULD BE NEAR THE EQUIPMENT AND BE EASILY ACCESSIBLE. MAKE SURE THAT THE MACHINE IS INSTALLED IN A SPACIOUS OR WELL VENTILATED ROOM SO AS NOT TO INCREASE THE AMOUNT OF OZONE IN THE AIR. SINCE OZONE IS HEAVIER THAN AIR, IT IS RECOMMENDED THAT AIR AT FLOOR LEVEL BE VENTILATED. DANGER-Invisible and hazardous laser radiation when open and interlocks defeated. AVOID DIRECT EXPOSURE TO BEAM. ATTENTION-Rayonnement laser invisible dangereux en cas douverture et lorsque la sécurité est neutralisée. EXPOSITION DANGEREUSE AU FAISCEAU. VORSICHT-Unsichtbare Laserstrahlung. wenn Abdeckung geöffnet und Sicherheitsverriegelung überbrückt. NICHT DEM STRAHL AUSSETZEN. FBE8998A
GETTING TO KNOW YOUR MACHINEGETTING TO KNOW YOUR MACHINE 7 denotes hazards that could result in minor injury or damage to the machine.CAUTION! THIS PRODUCT CONTAINS A LITHIUM BATTERY. DANGER OF EXPLOSION IF BATTERY IS INCORRECTLY REPLACED. REPLACE ONLY WITH THE SAME OR EQUIVALENT TYPE. DISPOSE OF USED BATTERIES ACCORDING TO THE INSTRUCTIONS OF YOUR LOCAL SOLID WASTE OFFICIALS. TO REDUCE THE RISK OF SHOCK OR FIRE, USE ONLY NO. 26 AWG OR LARGER TELEPHONE LINE CABLE. DISCONNECT ALL POWER TO THE MACHINE BEFORE COVER(S) ARE REMOVED. REPLACE THE COVER(S) BEFORE THE UNIT IS RE-ENERGIZED. IMPORTANT SAFETY INSTRUCTIONS! When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following: DO NOT USE THIS PRODUCT NEAR WATER, FOR EXAMPLE, NEAR A BATH TUB, WASH BOWL, KITCHEN SINK OR LAUNDRY TUB, IN A WET BASEMENT OR NEAR A SWIMMING POOL. AVOID USING A TELEPHONE (OTHER THAN A CORDLESS TYPE) DURING AN ELECTRICAL STORM. THERE MAY BE A REMOTE RISK OF ELECTRIC SHOCK FROM LIGHTNING. DO NOT USE THE TELEPHONE TO REPORT A GAS LEAK IN THE VICINITY OF THE LEAK. USE ONLY THE POWER CORD AND BATTERIES INDICATED IN THIS MANUAL. DO NOT DISPOSE OF BATTERIES IN A FIRE, THEY MAY EXPLODE. CHECK WITH LOCAL CODES FOR POSSIBLE SPECIAL DISPOSAL INSTRUCTIONS. Safety Information
GETTING TO KNOW YOUR MACHINE 8 denotes hazards that could result in minor injury or damage to the machine.CAUTION! Do not install the machine near heating or an air conditioning unit. Avoid exposure to direct sunlight. Install the machine on a flat surface, leave at least 4 inches (10 cm) of space between the machine and other objects. Do not block the ventilation openings. Do not place heavy objects or spill liquids on the machine. Safety Information
GETTING TO
KNOW YOUR
MACHINEGETTING TO KNOW YOUR MACHINE
9
Function Key
Any function can be star ted by first pressing and then enter the function number, or by pressing
or scroll key repeatedly until the desired function appears on the display.
(see Note 1)
NOTE
1. If Fax Parameter is not preset to a Valid position, which enables you to use the function, the display will not show
the function.
FUNCTION
2 1
3
6
7
8
9
Advanced Communication
2 = Confidential Communication
4 = Sub-Address XMT
5 = LAN Relay XMT
Polling
1 = Polling
2 = Polled
Printout
1 = Journal (Print/View)
2 = One-Touch/Abbreviated/
Directory Search List
3 = Program List
4 = Fax Parameter List
5 = Not used
6 = Individual XMT Journal
7 = Directory Sheet
Deferred Communication
1 = XMT
2 = Polling
3 = Advanced CommunicationSet Mode
1 = User Parameters
Date & Time
Logo
Character ID
ID Number (Fax Telephone Number)
2 = One-Touch/Abbreviated Numbers
3 = Program Keys
4 = Fax Parameters
Select Mode
1 = Communication Journal = OFF/ON/INC
2 = Duplex Scan = OFF/ON
3 = Cover Sheet = OFF/ON
4 = Password-XMT = OFF/ON (See Note 1)
5 = RCV to Memory = OFF/ON/PRINT
8 = LEDGER EMAIL XMT
(LEDGER ➝ B4 Reduction)
Edit File Mode
1 = File List (Print/View)
2 = Change Time/Station
3 = Delete File
4 = Print File
5 = Add Document
6 = Retry Incomplete File
GETTING TO KNOW YOUR MACHINE 10 Control Panel REDIAL /PAUSE ABBR FLASH / SUB-ADDR SET ORIGINAL COPY SIZE SIZE MONITOR RESET START 123 456 789 0 PQRSGHI TUVJKL ABC WXYZMNODEF STOPON LINE ON LINE DATA 2SIDED COPY1SIDEDCOPY FAXFAX PRINTER MULTI-SIZE FEED RESOLUTIONRESOLUTIONLINE SELECTLINE SELECT ALARM ACTIVE CLEAR E ENERGY SAVER DP-2000DP-2000 INTERRUPTFUNCTION TONE COPYCOPY SORT STAPLE SHIFT OUTPUTOUTPUTTRAYTRAYDIRECTORYDIRECTORYSEARCHSEARCH PAPERPAPERTRAYTRAYLIGHTERDARKER ZOOM/VOL ZOOM/VOL PHOTOPHOTOTEXT/PHOTOPHOTOTEXT INTERNET P1zP2 P3SPACE @ S-FINE FINEP4SYMBOLS P5CAPS 16 u17v18w19x20y 11p12q13r14s15t 06k07l08m09n10o 01f02g03h04i05j abc de OHPMEMORYINSTAMPCOPIEDM2MEM XMTBLANK 2 in 1BOOKEDGEMARGIN2PAGE COPYM1 Used to select the INTERNET mode. ON LINE Indicator Blinks : When sending or receiving faxes. LCD Display Indicates date and time, or the current operation. Used to turn the verification stamp ON or OFF. Also used to enter “-” (dash) while entering LOGO, character ID, station name, etc... Used to select either memory or direct communication. Regardless of setting, Internet Fax jobs are always stored into memory first. Also used to enter “_” (underscore) while entering LOGO, character ID, station name, etc... Used to insert a space while entering LOGO, character ID and station name. Used to enter a symbol (, ’ & ( ) : + / % Å å Ä ä Ö ö Ü ü È è É é Æ æ Ñ) for LOGO, character ID and station name. Use or to select the symbols. Used to switch between upper and lower character set. Used to set Standard, Fine, Super-Fine. One-Touch Keys (01-20) Used for One-Touch Dialing. (See page 64) Program Keys (P1-P5) Used to record long dialing procedures or Group Dialing Number keys. (See page 83 to 88) Character Keys One-Touch Keys and Program Keys also serve as character and symbol input keys which are used to record your LOGO, character ID and station name. The character key template is printed on the panel under the directory sheet cover. Used to search for a station name. (See page 66) Used for the following: Adjust the CONTRAST. Adjust the monitor and ringer volume. Move the cursor while entering numbers and characters. Search the station name for Directory Search Dialing. Confirm the entered station for multi-station communication. Select functions. Confirm the current communication modes (e.g. Page number, ID, Dialed Telephone number or Email address, File number) when the unit is ON LINE. Used to store a job in memory (See Operating Instructions For Copier, page 25). Also used to enter “.” (period) while entering LOGO, character ID, station name and network settings such as email address, IP address, etc...