Nortel Business Communications Manager Personal Call Manager Instructions Manual

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2 Click .
or
Click the  Edit menu and then click  Print.
Deleting calls from the Calls Log
To delete a call from the Calls Log:
1Select the call you want to delete.
2 Click .
or
1 Click the  Edit menu and then click  Delete.
Closing the Calls Log Window
To close the Calls Log Window:
1Click the  File menu and then click  Exit.
You can also close the Calls Log Window by clicking the  Close Window...

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The Tree View of the Address Book
When you view the Address Book, the left side shows the tree structure of the Address Book. The 
tree structure shows how the folders are organized. It also lets you select the folder you want to 
view. A sample tree view appears below.
The contacts are stored in two main areas: 
 Quick Dials – Contacts added to the Quick Dials section appear on the Calls menu and the 
Personal Call Manager task tray menu. You can add...

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The List View of the Address Book can be viewed in four different formats: large icons, small 
icons, list, and detail.
Displa ying  th e A ddre ss Bo ok in large icons
If you select large icons, each contact appears with the last name of the contact below the icon. 
To view in large icons:
Click .
or
Click the  View menu and then click  Large Icon.
Displa yin g  the  Ad dress Boo k in small ico...

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Contacts
A contact is any entry in the Address Book. A contact can be a person, business, or any number or 
address you want stored in Personal Call Manager.
Adding a new contact to the Address Book
You add contacts using the Address Properties dialog box. 
To add a contact using the toolbar:
1Click .
The Address Properties dialog box appears.
2Enter the address information for this contact.
For descriptions of the address fields, refer to “
Address...

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To  a dd  a c ont act u sin g t he  Menu b ar:
1 Click the  File menu, point to  New and then click  Contact.
The Address Properties dialog box appears.
2 Type the address information for this contact.
For descriptions of the address fields, refer to  “
Address Properties dialog box” on page  55.
3 Click the  OK button.
The contact is added to the folder shown in the List View of the Address Book....

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Business
Use the Business tab to enter the name, address, and telephone number of a contact. 
The first information you enter is the contact’s name. The contact’s name is divided into the first 
name and the last name. Both the first name and the last name must be entered before a contact can 
be added to the Address Book. The last name is used as the label for the contact in the Address 
Book. The first name is used as the label in the Calls box when you...

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E- Ma il Ad dress
The E-Mail Address tab has two boxes: E-mail address and E-mail type.
E-mail address specifies where the contact’s E-mail account is. E-mail type specifies which type of 
E-mail service the contact uses. 

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Settings
Use the Settings tab to select the dialing default used for the contact and the picture displayed and 
voice announcement heard when this contact calls you.
For the default telephone number dialed, you can choose Business, Home, or Mobile. The settings 
you specify define the telephone number automatically used for this contact only. Other contacts 
are not affected by the defaults you choose for this contact. You can choose to override these...

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3 Move to the folder where the voice announcement file is stored.
4 Double-click the voice announcement file you want to use.
If you decide you no longer want a voice announcement for this  contact, you can remove the voice 
announcement from the contact. 
To remove the voice announcement:
1 Click  beside the  Voice Announce File Path  field.
The voice announcement no longer plays for this contact....

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Note
Use the Note tab to record miscellaneous information about the contact. You can enter significant 
dates, recent orders, meeting locations or any information you want handy when you call the 
contact.
Adding a caller to the Address Book
When you receive a call, you can add the caller to your Address Book. You must open the Personal 
Call Manager window before you add a caller.
To add a caller:
1Click the caller’s icon in the Calls box.
2Click .
A...