Nortel Business Communications Manager Personal Call Manager Instructions Manual

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Finding a contact in the Address Book
The Address Book has a search feature to help you find a contact. You can search for a contact 
using the contact’s name or tele phone number.
The Search feature operates in two different modes: Slow Search and Quick Search. In Slow 
Search mode, you enter the characters you want to find and click the  Find Now button. Personal 
Call Manager searches the Address...

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Quick Search
To find a contact:
1Click the Tools menu and then click Find Person.
or 
Click .
The Search dialog box appears.
2Enter the first character of the name or telephone number of the contact you want to find.
Personal Call Manager compares the letter or number you entered to the contacts stored in the 
Address Book. Any contacts that match the character you entered appear in the bottom of the 
Search dialog box.
If you have several contacts starting...

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If the portion of the name or  number you know is at the beginning, type the portion you know and 
click the  Find Now  button. Personal Call Manager finds any contacts that start with the letters or 
digits you enter.
If you remember the contact’s first name, but not last name, type a comma followed by the 
contact’s first name. For example, if you are looking for a contact named Tom, type “,Tom”....

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Editing the properties of a contact
The information stored with a contact can be changed whenever required. A typical example is 
when a contact moves or changes telephone numbers.
To change the properties of a contact using the right mouse button:
1Find the contact in the Address Book.
You can find the contact manually or use the Personal Call Manager Search feature
.
2Right-click the contact and then click Properties.
The Address Properties dialog box...

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“
Adding a new contact to the Address Book” on page  54 describes the information that can be 
entered.
To change the properties of a contact using the Menu bar:
1 Find the contact in the Address Book. 
You can find the contact manually or use the Personal Call Manager  Search feature
.
2 Click the contact.
3 Click the  File menu and then click  Properties.
The  Address Properties dialog box...

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For information about how to make a linked copy of a contact, refer to “
Copying a contact using 
the linked copy method” on page  66.
For information about how to make a template copy of a contact, refer to “
Copying a contact using 
the template copy method” on page  67.
Copying a contact using the linked copy method
Use this method of copying a contact when you want to create a copy that is linked to the original 
contact. For information about the two...

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1 Click the contact you want to copy.
2 Click .
3 Open the folder you want to copy the contact into.
The contents of the folder appear in the List View box.
4 Click .
The contact is copied to the new folder.
To copy a contact using the right mouse button:
1 Right-click the contact you want to copy and then click  Copy.
2 Open the folder you want to copy the contact into.
The contents of the folder...

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After the contact is copied into the folder, you can open the contact properties and change any 
properties.
To copy a contact using the Menu bar:
1Click the contact you want to copy.
2Click the Edit menu and then click Copy.
3Open the folder you want to copy the contact into.
The contents of the folder appear in the List View box.
4Click the Edit menu and then click Paste Special.
You are prompted to enter a name.
5Type the name of the contact and click...

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To move a contact using the Menu bar:
1 Click the contact you want to move.
2 Click the  Edit menu and then click  Cut.
The icon for the contact dims.
3 Open the folder you want to move the contact into.
The contents of the folder appears in the List View box.
4 Click the  Edit menu and then click  Paste.
The contact is moved to the new folder.
Deleting a contact
To delete a contact using the right...

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To print a contact list:
1Click the contacts you want.
1Click the File menu and then click Print Contact List.
or
Click .
2Click the OK button.
To print a contact list for all of the contacts in a folder:
1Click the folder or folders that contain the contacts you want to print.
2Click the File menu and then click Print Contact List.
or
Click .
3Click the OK button.
Print Contact Details
When you print the contact details, all the information in the Address...