Nortel Business Communications Manager Personal Call Manager Instructions Manual

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2 Click the  File menu and then click  Print Contact Detail .
Folders
Folders can be added only to the My C ontacts section and the folders in the My Contacts secti on. 
You cannot add folders to the Quick Dials section. For more information on, refer to  “Quick Dials” 
on page  77 .
Creating a new folder in the Address Book
To create a new folder using the right mouse button:
1Click a folder in the...

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When naming the new folder, you must use a name that does not already exist in the selected 
folder. 
Copying a folder
When you copy a folder, the folder and all of the contacts and folders contained in the folder are 
copied to the new folder.
To copy a folder using drag and drop, the folder must be visible in the List View and the folder you 
are moving it to must be visible in the Tree View. To copy a folder:
1Press and hold the Control key on your PC...

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To move a folder using drag and drop, the folder must be visible in the List View and the folder 
you are moving it to must be visible in the Tree View. To move a folder:
1 Drag the folder you are moving to the folder you want it moved to.
To move a folder using the toolbar:
1 Click the folder you want to move.
2 Click .
3 Open the folder you want to move the folder to.
The contents of the folder...

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2Type the new name of the folder and then click the OK button.
To change the name of a folder using the toolbar:
1Click the folder you want to rename.
2Click .
The Folder Property dialog box appears.
3Type the new name of the folder and then click the OK button.
To change the name of a folder using the Menu bar:
1Click the folder you want to rename.
2Click the File menu and then click Properties.
The Folder Property dialog box appears.
3Type the new name of...

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Importing Contacts
If you have a list of contacts in another application, you can save your list of contacts as a text file 
and then import those contacts into Personal Call Manager.
To import addresses:
1 Open the application that contains your existing contact list and save the list as a comma 
delimited text file. Make a note of the order of the information fields in the existing file.
2 Open...

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7Click the Last Name list box and then click the text field number that contains the last name 
information.
8Repeat step 7 for each of the information fields. Choose None if the information for the field is 
not in the file you are importing.
9Click the Import button.
The contacts from the text file are added to your Address Book. You can now move the new 
contacts into their folders.
Exporting Contacts
You can save all of the contacts in your Address Book...

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3 Move to the folder you want to store the text file in.
4 In the  File name  box type the file name.
5 Click the  Save button.
The Export address into text file dialog box appears with the path and file name in the 
Destination Text File field.
6 In the  Field 1  list box select the information you want to appear in the first field of the text file 
(e.g. Last Name).
Repeat step 6 until all of the...

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Synchronization with the telephone
Common call control operations can be performed on either the telephone or on Personal Call 
Manager. For example, to end a call you can press the Rls (Release) key on the telephone or click 
Release in Personal Call Manager.
Any telephone programming you use to customize your telephone is not synchronized. For 
example, the personal speed dials programmed on the telephone are not automatically copied into 
Personal Call...

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1 Click the  Help menu and then click  Tip of the Day.
2 Clear the  Show Tips at Startup  check box.
When the Show Tips at Startup check box is empty, the Tip of the Day window does not appear 
when you start Personal Call Manager.
Turning the Tip of the Day on
To turn the Tip of the Day on:
1 Click the  Help menu and then click  Tip of the Day.
2 Select the  Show Tips at Startup  check box.
When...

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1Click the Tools menu and then click Options.
The Options dialog box appears.
2Click the Search Option you want to use.
To change the Search mode from the task tray:
1Right-click the Personal Call Manager task tray icon and then click Options.
The Options dialog box appears.
2Click the Search Option you want to use.
Changing the Startup Option
The Startup Option determines if the window is open or minimized when you start Personal Call 
Manager.
To change...