NEC Student Services Administrator Guide

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Student Services - Administrator Guide GROUPS DATABASE
Find (Cont)
Find a Group by 
Name (Cont)Step 4:
Select the Ok command and press Enter. The Groups Database screen 
will be displayed, and the found group name highlighted in the left win-
dow. The screen example below shows a find for group name Seniors:
Note:The Groups Database may have many groups defined. This would require 
scrolling the left window through all the group names. The Find com-
mand will position the...

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Find (Cont)
Find a Station In 
Group by 
ExtensionThis will find a station, by extension, in the selected group. Follow the steps to find 
a Station In Group:
Step 1:
From the Groups Database screen (Figure 4-2), use the UP and DOWN 
arrow keys to select a group (in the left window).
Step 2:
Press Ta b to select the Find command (at the bottom of the screen) and 
press Enter. The following window will be displayed:
Step...

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Student Services - Administrator Guide GROUPS DATABASE
Find (Cont)
Find a Station In 
Group by 
Extension (Cont)Step 4:
Use the UP and DOWN arrow keys to select the Extension field and 
press Enter. The following window will be displayed:
Step 5:
Type the extension number of the station to find, select Ok and press
Enter. The Groups Database screen will be displayed, with the found ex-
tension. The screen example shows a Find for station extension 2001, of 
group Admin.
Step...

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Find (Cont)
Find a Station In 
Group by 
Extension (Cont)Step 5:
--- CONTINUED ---
-  If the extension typed is not assigned to the selected group
, the following 
message will be displayed in the screen message bar:
Unable to find station 2001
Step 6:
At this point, any of the Groups Database options of Add, Delete, Modi-
fy, Find, Save, and Print can be performed. 

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Student Services - Administrator Guide GROUPS DATABASE
Find (Cont)
Find a Station in 
Group by 
DescriptionThis will find a station, by description, in the selected group. Follow the steps to 
Find a Station In Group:
Step 1:
From the Groups Database screen (Figure 4-2), use the UP and DOWN 
arrow keys to select a group (in the left window).
Step 2:
Press Ta b to select the Find command (at the bottom of the screen) and 
press Enter. The following window will be displayed:...

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Find (Cont)
Find a Station In 
Group by 
Description (Cont)Step 4:
Use the UP and DOWN arrow keys to select the Description field and 
press Enter. The following window will be displayed:
Step 5:
Type the description of the station to find, select Ok and press Enter. The 
Groups Database screen will be displayed, with the found extension. The 
screen example shows a Find for station description Front Desk, of 
group...

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Student Services - Administrator Guide GROUPS DATABASE
Find (Cont)
Find a Station In 
Group by 
Description (Cont)Step 5:
--- CONTINUED ---
Note:The description must be exact as it is in the database. A “wildcard” char-
acter (*) can be used and the Find will locate the first occurrence of the 
most complete match.
EXAMPLE: A find for Sam Sims...
Sam * or Sam S* or Sam Si*, etc. could be typed as a find parameter.
-  If the description typed is not assigned to the selected...

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Saving & Installing Database
Changes made to the Groups Database using the Add, Delete or Modify commands 
are first changed to UAP memory. It is recommended, when a series of changes are 
made that the changes are saved. This command saves the changes to UAP disk. 
This prevents an error made in a later change operation from affecting any previous 
changes.
For example:
 When adding groups (or stations to groups), add...

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Student Services - Administrator Guide GROUPS DATABASE
Install DatabaseThe Install Database function installs the Student Services Working Database to 
the PBX. The working database then becomes the installed database that the PBX 
will operate from. Until the working database is installed, the PBX will not be able 
to implement any changes made to station parameters in Student Services.
Note:
This step only needs to be performed if no other changes to any of the databases...

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Print
Group Database information can be printed to a hardcopy printer device. Three 
Print options are available:
Current RecordPrints the current record selected on the Groups Database 
screen (left window).
Records On ScreenPrints all records shown in the left window on the Group 
database screen.
All RecordsPrints all the records in the Groups Database.
Information can also be printed for stations of a selected group....