NEC Student Services Administrator Guide

NDA-30095   Revision 1Page 33
Student Services - Administrator Guide GROUPS DATABASE
Add (Cont)
Adding a Station In 
Group (Cont)Step 6:
When finished adding stations in groups, press Esc (or select Exit) to re-
turn to the Groups Database menu screen.
Step 7:
Whenever changes are made to one of the databases, it is recommended 
the changes be saved to disk before proceeding to another operation. See 
“Saving & Installing Database” on page 50.
This completes the Adding a Station in Group procedure... 

Page 34NDA-30095   Revision 1
GROUPS DATABASE Student Services - Administrator Guide
Delete
The Delete command will delete a group from the Groups Database and delete a 
station from a group. Follow the steps for these two procedures:
Deleting a GroupFollow the steps to delete a group from the Groups Database:
Step 1:
From the Groups Database screen (Figure 4-2), press Ta b to select the 
Delete command (at the bottom of the screen) and press Enter. The fol-
lowing window will be displayed:
Step 2:...

NDA-30095   Revision 1Page 35
Student Services - Administrator Guide GROUPS DATABASE
Delete (Cont)
Deleting a Group 
(Cont)Step 4:
Select Ok and press Enter to delete the group. From the example, the fol-
lowing message will be displayed in the screen message bar and the fol-
lowing window will be displayed:
Group Admin removed from the database
Step 5:
Select Ye s or No and press Enter. 
- CAUTION
 ---- If answering Yes, all stations that were assigned to the 
deleted group will also be removed from the...

Page 36NDA-30095   Revision 1
GROUPS DATABASE Student Services - Administrator Guide
Delete (Cont)
Deleting a Station 
In GroupFollow the steps to delete a station from a group.
Step 1:
From the Groups Database screen (Figure 4-2), use the UP and DOWN 
arrow keys to select a group (in the left window) to delete a station.
Step 2:
Press Ta b to select the Delete command (at the bottom of the screen) and 
press Enter. The following window will be displayed:
Step 3:
Select Stations In Group and press Enter....

NDA-30095   Revision 1Page 37
Student Services - Administrator Guide GROUPS DATABASE
Delete (Cont)
Deleting a Station 
In Group (Cont)Step 4:
Type the extension number of the station and press Enter. The following 
window will be displayed (for an example station 1000):
Step 5:
Select Ok and press Enter. The following message will be displayed in 
the screen message bar (for the example station 1000):
Station 1000 removed from the database
-  To delete more stations from this group
, select Clear, press...

Page 38NDA-30095   Revision 1
GROUPS DATABASE Student Services - Administrator Guide
Modify
The Modify command will change the name of a group and change the station 
description in a selected group.
Modifying a GroupFollow the steps to modify a group name in the Groups Database:
Step 1:
From the Groups Database screen (Figure 4-2), use the UP and DOWN 
arrow keys to select a group (in the left window) to modify.
Step 2:
Press Ta b to select the Modify command (at the bottom of the screen) 
and press...

NDA-30095   Revision 1Page 39
Student Services - Administrator Guide GROUPS DATABASE
Modify (Cont)
Modifying a Group 
(Cont)Step 5:
Select Ok and press Enter. The following message will be displayed in 
the screen message bar (for the example - changed group name Admin to 
Admin2):
Group “Admin2” has been modified
Step 6:
Press Esc (or select Exit) to return to the Groups Database menu. 
Step 7:
Whenever changes are made to one of the databases, it is recommended 
the changes be saved to disk before...

Page 40NDA-30095   Revision 1
GROUPS DATABASE Student Services - Administrator Guide
Modify (Cont)
Modifying a 
Station In GroupThis will change a station description in the same manner as the modify command 
from the Stations Database function. Follow the steps to modify a station in the 
selected group:
Step 1:
From the Groups Database screen (Figure 4-2), use the UP and DOWN 
arrow keys to select a group (in the left window).
Step 2:
Press Ta b to move to the right stations window. Use the UP and DOWN...

NDA-30095   Revision 1Page 41
Student Services - Administrator Guide GROUPS DATABASE
Modify (Cont)
Modifying a 
Station In Group 
(Cont)Step 5:
Select station Description and type a new description, and press Enter. 
(Perhaps there is a new person at this station.). 
Step 6:
Select Ok and press Enter. The following message will be displayed in 
the screen message bar. The following screen shows the changes (for ex-
ample - station 1000, description change from John Fields to Joe Luna):
Station 1000 has...

Page 42NDA-30095   Revision 1
GROUPS DATABASE Student Services - Administrator Guide
Find
The Find command can be used to locate a group in the Groups Database and find 
a station in a group. 
Find a Group by 
NameFollow the steps to find a group by name:
Step 1:
From the Groups Database screen (Figure 4-2), press Ta b to select the 
Find command (at the bottom of the screen) and press Enter. The fol-
lowing window will be displayed:
Step 2:
Select Groups Database and press Enter. The following window...