Kyocera KM C2525E User Manual

							Basic Operation
3-19
Canceling a Print Job
Follow the steps below to cancel printing and clear data. 
Canceling a Print Job Currently Being Processed 
Use the printer screen to cancel a print job that is currently spooling. 
1Press the Printer key. 
2Press [Cancel]. 
3 Select the interface to cancel. 
4Printing is canceled. 
Or i g. Page
Ca nce l
Processing.
11×8½
Network I/F
User name: NO USER NAME
Se l ect i nter fa ce  to  cancel  the  jo b.
OnBack
USB Networ k
Seri al Parallel Cur r e nt
Job
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							Basic Operation
3-20
Scanner Operation
This section explains basic scanner operation. The following 5 methods may be used to scan 
originals. 
• Scan an Image for Send E-mail...3-20
• Scan an Image for Scan to PC...3-23
• Scan an Image Using TWAIN...3-27
• Database Connection Setup...3-28
• Scan an Image for Scan to FTP...3-32
Scan an Image for Send E-mail
Use Send E-mail to send a scanned original image to an e-mail recipient as an attachment. 
Before using Send E-mail
This operation requires the scanner SMTP to be set (see Scanner Basic Settings on page2-32). 
Also, the Registered Name and E-mail Address for the destination must also be registered (see 
Registering User Information on page2-34). 
NOTE: refer to Modifying Common Address Book on page2-35 for how to add to the Common 
Address Book from the operation panel. 
Scan an image for Send E-mail
1Press the Scanner key. 
2Press [Send E-mail]. 
3Select a destination (user name). Either 
press the number key or use the 
numeric keys to enter the user number 
and press [Enter]. 
Select scanner function.
Se nd
Database
Co n ne cti o nSca n to PC TWAI NRecall Program
E- ma i l08/08/’0
5
Sca n to
FTP
Stopname.
User number
(with #key)
Enter
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							Basic Operation
3-21
NOTE: If the scanner default setting for Selec. of senders (users) is set to [On], user number 001 
will automatically be selected. 
If a password was entered when the user was registered, the password input screen is displayed. 
Input the password and press [Enter]. If the password is correct, the scanner settings screen is 
displayed. 
4To input a mail address, press [Enter 
dest.]. 
5Enter the e-mail address for the 
destination (recipient). After inputting, 
press [End] to display the sending 
method screen. 
6Select whether to send as [To:], [CC:], or 
[BCC:] and press [Enter]. 
7Press [Address Book] to use a private 
address book or common address book. 
8Press [Common] ([Common book]) or 
[Private] ([Private book]) to display the 
destinations stored in the selected 
address book. In this example a 
destination is selected from the 
Common Address Book. 
Press [S] or [T] to select a destination 
and select whether to send as [To:], 
[CC:], or [BCC:]. 
When a destination is selected, an ⌧ is displayed next to it in the Select column to the right of the 
Address column. 
Place the original and select destination.
Send E-mail-Sending
DestinationOr i ginal
11×8½
Addr e ssSe l ectAuto
Scanning
Ba si c
Quality Au to  si ze
Se l ect
Se nd Si zeTo p  Ed ge
Or i g. Set08/08
BookOrig.Size Direction
Re so l uti o n
Ready to scan. (                  )Full-Color
Co nt. TX to Re gi ste r  Pr g r m
200dpi
Enter
dest.Del ete
Ends
Spa ce Char.Limit:64 letters including #
Ba ck De l . Stop
d of r ecei v er.Stop Ba ck
To :
CC:
BCC: En te r
Place the original and select destination.
Send E-mail-Sending
DestinationOr i ginal
11×8½
Addr e ssSe l ectAuto
Scanning
Ba si c
Quality Au to  si ze
Se l ect
Se nd Si zeTo p  Ed ge
Or i g. Set08/08
BookOrig.Size Direction
Re so l uti o n
Ready to scan. (                  )Full-Color
Co nt. TX to Re gi ste r  Pr g r m
200dpi
Enter
dest.Del ete
Ad dr e ss Bo o k
Ad dr e ss
Up
Down User ASe l ect:
Commo n Pr i v a te1. Sy mbol 0- 9
ABC D EF GH I
JKL MNO PQR
STU VWX YZ
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							Basic Operation
3-22
NOTE: The private address book is not displayed if the Address Book for Scanner is not running on 
the sender(user)’s computer. 
9Confirm the destination(s) and press [Close]. 
Return to Step 4 to continue adding recipients. 
10Confirm the destination(s). Press [S] or 
[T] to confirm that all selected 
destinations are correct. Press [Delete] if 
a selected destination is not needed.
Scanner Setup 
11Press the Auto Color, Full Color or Black&White key 
to select a color mode. 
12The scanner setup screen is displayed 
in the right side of the screen. Press the 
appropriate keys to configure the various 
settings. This section explains the setup 
procedure using [Orig. Set Direction] as 
an example. 
Press [Orig. Set Direction]. 
13If the original has been loaded with Top 
edge set at the rear, select [Top Edge] 
([Back Edge]). If the original has been 
set to the left, press [Left Top Edge] 
([Left top corner]). Press [Close] to save 
the setting, or press [Back] to leave 
settings as they are and return to the 
screen shown in Step 10. 
NOTE: The original may not be scanned correctly if original set direction is not correctly configured. 
Be sure to confirm the original set direction when configuring the scanner. 
Place the original and select destination.
Send E-mail-Sending
DestinationOriginal
11×8½
Ad dr e ssSel ectAu to
Scanni ng
Basi c
Quality Auto  si ze
Sel ect
Send Si zeTo p Edg e
Or i g. Set08/ 08
Bo okOrig.Size Direction
Re so l u ti o n
Ready to scan. (                   )Full-Color
Cont. TX to Re g i ste r  P r gr m
200dpi
Enter
dest.Delete User A
To:
To: User  B
riginal and select destination.Send
Ca n ce l
endi ngOriginal
11×8½
Ad dr e ss8½×11
Sel ectAu to
Scanni ng
Basi c
Quality Edit Auto  si ze
Sel ect
Send Si zeJPEG
File Type To p Edg e
Or i g. Set08/08/’05 14:00
Bo okOrig.Size Direction
Re so l u ti o n
to scan. (                   )Full-Color
Cont. TX to Re g i ste r  P r gr m
Au to
200dpiFile Name
Input
Delete
A
B
Se nd
Ba ck
Left Top Select Original Image
Direction.
To p  Ed geCl o se
tionOriginal
Check direction of original shown at
right side of display. Follow the steps.
I f se tti ng mode  i s wr ong, i ncor r ect se nd
will result.
to s can.
Edge
(                   )Full-Color08/08/’05 14:008½×11 11×8½riginal and select destination.
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							Basic Operation
3-23
14Confirm settings, place the original, and 
press the Start key. 
Scanning of the original begins. 
If continuous scan is enabled, proceed 
to Step 15. If continuous sending is 
enabled, proceed to Step 16. 
15If [Batch Scanning] is set to [On] from 
[Edit] from the scanner settings screen, 
after scanning is complete, a screen 
prompt appears asking whether to 
continue scanning or to finish. 
To continue scanning, place the next 
original, select scanner settings as 
necessary and press the Start key. 
When done, press [Scanning finished]. 
16If [Continuous TX] is enabled from the 
scanner settings screen, after a 
transmission is complete, the scanner 
settings screen is displayed with the 
same settings used in the previous 
transmission. 
To continue, place the next original, 
select scanner settings as necessary 
and press the Start key. 
To end the operation, press [Cancel] ([Job cancel]). 
Scan an Image for Scan to PC
Use Scan to PC to save scanned original images as files to a folder on a computer. Access to this 
feature is provided by installing the Scanner File Utility on the target computer. 
Before using Scan to PC
Configure the following before using Scanner File Utility for the first time. 
1Install Scanner File Utility on the sending computer. 
2Launch Scanner File Utility and register the folders to save image files. 
3From the operation panel, register the IP address of the target computer, a registration name and a 
save number. 
In the save number entry field, enter the same number (from 001-100) as registered for the save 
folder in Scanner File Utility. 
NOTE: Refer to Modifying Common Address Book on page2-35 for how to add to the Common 
Address Book from the operation panel. 
Now scanning originals.
1 sided Or i g. Page
Top Edge11×8½
User name:Send
SCAN0006_nnn.jpg Se nd E- mai l
8½×1108/0
8
UserA
.3
nni ng fi ni shed k ey to fi nish scanni ng.
Ca n ce l
Top Edge
Quality Scanni ng
Edi tOriginal
200dpi Or i g. Set
Direction
Re so l uti o nPage
Sca nni ng
fi ni she dri gi nal s a nd pr e ss star t k e y . riginal(s).
08/08/’05 14:00
Ste p.2
1.
SCAN0004_nnn.jpg JPEG
File TypeAuto
File Name
Input
Place the original and select destination.
Se nd E- ma i l - Conti nuous TX
DestinationOr i ginal
11×8½
Addr e ssSe l ectAuto
Scanning
Ba si c
Quality Au to  si ze
Se l ect
Se nd Si zeTo p  Ed ge
Or i g. Set08/08
BookOrig.Size Direction
Re so l uti o n
Ready to scan. (                   )Full-Color
Si ngl e Scan Re gi ste r  Pr g r m
200dpi
Enter
dest.Del ete User A
To:
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							Basic Operation
3-24
Scanning an Image for Scan to PC
1Press the Scanner key. 
2Press [Scan to PC]. 
3Select a destination (user name). Either 
press the number key or use the 
numeric keys to enter the user number 
and press [Enter]. 
NOTE: If the scanner default setting for Selec. of senders (users) is set to [On], user number 001 
will automatically be selected. 
If a password was entered when the user was registered, the password input screen is displayed. 
Input the password and press [Enter]. If the password is correct, the scanner settings screen is 
displayed. 
4To save a copy for the sender (user), 
press [Save at User PC]. 
The sender (user) is displayed in the 
destination column. 
5Press [Address Book] to use a private 
address book or common address book. 
Select scanner function.
Se nd
Database
Co n ne cti o nSca n to PC TWAI NRecall Program
E- ma i l08/08/’0
5
Sca n to
FTP
Stopname.
User number
(with #key)
Enter
Place the original and select destination.
Scan to PC- Sendi ng
DestinationOriginal
11×8½
Ad dr e ssSel ectAu to
Scanni ng
Basi c
Quality Auto  si ze
Sel ect
Send Si zeTo p Edg e
Or i g. Set08/ 08
Bo okOrig.Size Direction
Re so l u ti o n
Ready to scan. (                  )Full-Color
Cont. TX to Re g i ste r  P r gr m
200dpi
Save at
User PCDelete
Place the original and select destination.
Scan to PC- Sendi ng
DestinationOriginal
11×8½
Ad dr e ssSel ectAu to
Scanni ng
Basi c
Quality Auto  si ze
Sel ect
Send Si zeTo p Edg e
Or i g. Set08/ 08
Bo okOrig.Size Direction
Re so l u ti o n
Ready to scan. (                  )Full-Color
Cont. TX to Re g i ste r  P r gr m
200dpi
Save at
User PCDelete
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							Basic Operation
3-25
6Press [Common] ([Common book]) or 
[Private] ([Private book]) to display the 
destinations stored in the selected 
address book. In this example a 
destination is selected from the 
Common Address Book. 
Press [S] or [T], select the desired 
destination to be added and press 
[Enter] ([Add dest.]). 
When a destination is selected, an ⌧ is displayed next to it in the Select column to the right of the 
Address column. 
NOTE: The private address book is not displayed if the Address Book for Scanner is not running on 
the sender(user)’s computer. 
7Confirm the destination(s) and press [Close]. 
Return to Step 5 to continue adding recipients. 
8Confirm the destination(s). Press [S] or 
[T] to confirm that all selected 
destinations are correct. Press [Delete] if 
a selected destination is not needed.
Scanner Setup 
9Press the Auto Color, Full Color or Black&White key 
to select a color mode. 
10The scanner setup screen is displayed 
in the right side of the screen. Press the 
appropriate keys to configure the various 
settings. This section explains the setup 
procedure using [Orig. Set Direction] as 
an example. 
Press [Orig. Set Direction]. 
Cl o se
Addr e ssAddr e ss
Proper ti es Up
Down Group ASel ect
Pr i v ateEnter 1. 0-9
GHI
OPQRX
Group B
User A
User B
User C
Place the original and select destination.
Scan to PC- Sendi ng
DestinationOr i ginal
11×8½
Addr e ssSe l ectAuto
Scanning
Ba si c
Quality Au to  si ze
Se l ect
Se nd Si zeTo p  Ed ge
Or i g. Set08/08
BookOrig.Size Direction
Re so l uti o n
Ready to scan. (                   )Full-Color
Co nt. TX to Re g i s te r  P r g r m
200dpi
Save at
User PCDelete Gr oup A
riginal and select destination.Send
Ca n ce l di ngOriginal
11×8½
Ad dr e ss8½×11
Sel ectAu to
Scanni ng
Basi c
Quality Edit Auto  si ze
Sel ect
Send Si zeJPEG
File Type To p Edg e
Or i g. Set08/08/’05 14:00
Bo okOrig.Size Direction
Re so l u ti o nto scan. (                   )Full-Color
Cont. TX to Re g i ste r  P r gr m
Au to
200dpiFile Name
Input
Delete
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							Basic Operation
3-26
11If the original has been loaded with Top 
edge set at the rear, select [Top Edge] 
([Back Edge]). If the original has been 
set to the left, press [Left Top Edge] 
([Left top corner]). Press [Close] to save 
the setting, or press [Back] to leave 
settings as they are and return to the 
screen shown in Step 8. 
NOTE: The original may not be scanned correctly if original set direction is not correctly configured. 
Be sure to confirm the original set direction when configuring the scanner. 
12Confirm settings, place the original, and 
press the Start key. 
Scanning of the original begins. 
If continuous scan is enabled, proceed 
to Step 13. If continuous sending is 
enabled, proceed to Step 14. 
13If [Batch Scanning] is set to [On] from 
[Edit] from the scanner settings screen, 
after scanning is complete, a screen 
prompt appears asking whether to 
continue scanning or to finish. 
To continue scanning, place the next 
original, select scanner settings as 
necessary and press the Start key. 
When done, press [Scanning finished]. 
14If [Continuous TX] is enabled from the 
scanner settings screen, after a 
transmission is complete, the scanner 
settings screen is displayed with the 
same settings used in the previous 
transmission. 
To continue, place the next original, 
select scanner settings as necessary 
and press the Start key. 
To end the operation, press [Cancel] ([Job cancel]). 
NOTE: If Permit File Overwrite is checked in Scanner File Utility, files with already existing names 
will be overwritten. Exercise caution when inputting file names during Batch Scanning mode. 
Se nd
Ba ck
Left Top Select Original Image
Direction.
To p  Ed geCl o se
tionOriginal
Check direction of original shown at
right side of display. Follow the steps.
I f se tti ng mode  i s wr ong, i ncor r ect se nd
will result.
to s can.
Edge
(                  )Full-Color08/08/’05 14:008½×11 11×8½riginal and select destination.
Now scanning originals.
1 sided Or i g. Page
Top Edge 11×8½
User name:Se nd
SCAN0004_nnn.jpg Scan to PC
8½×1108/ 0
8
UserA
.3
nni ng fi ni shed k ey to fi nish scanni ng.
Ca n ce l
Top Edge
Quality Scanni ng
Edi tOriginal
200dpi Or i g. Set
Direction
Re so l uti o nPage
Sca nni ng
fi ni she dri gi nal s a nd pr e ss star t k e y . riginal(s).
08/08/’05 14:00
Ste p.2
.1
SCAN0005_nnn.jpg JPEG
File TypeAuto
File Name
Input
Place the original and select destination.
Scan to PC- Continuous TX
DestinationOriginal
11×8½
Ad dr e ssSel ectAu to
Scanni ng
Basi c
Quality Auto  si ze
Sel ect
Send Si zeTo p Edg e
Or i g. Set08/ 08
Bo okOrig.Size Direction
Re so l u ti o n
Ready to scan. (                  )Full-Color
Si ngl e Scan Re g i ste r  P r gr m
200dpi
Save at
User PCDelete
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							Basic Operation
3-27
Scan an Image Using TWAIN
TWAIN provides method to connect to the scanner from within TWAIN-compatible applications. 
Install the TWAIN driver together with the application you plan to use. This section only explains the 
settings to be made to the machine to enable TWAIN usage. 
Initiating the Connection from the Machine 
1Press the Scanner key. 
2Press [TWAIN]. 
3Place the original. 
4Launch TWAIN Source from your application. 
The TWAIN Source main dialog box appears. 
5Click the Scan. Setup button to confirm that this machine is selected.
If this machine is not selected, click the Edit button and input the IP address or host name, for the 
scanner to be used, in Scanner Address, then click the OK button.
6Click the OK button. 
7Make necessary settings here, click the Connect(s) button on the dialog box, and after connecting 
to the scanner click the Scan button. Scanning begins. 
Initiating the Connection from the Computer 
1Launch TWAIN Source from your application. 
The TWAIN Source main dialog box appears. 
Select scanner function.
Se nd
Database
Co nn e cti o nScan to PC TWAI NRecall Program
E- ma i l08/08/’0
5
Scan to
FTP
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							Basic Operation
3-28
2Click the Scan. Setup button to confirm that this machine is selected.
If this machine is not selected, click the Edit button and input the IP address or host name, for the 
scanner to be used, in Scanner Address, then click the OK button.
3Click the OK button. 
4Make necessary settings here and check the Waiting Scan checkbox. 
NOTE: Scanning begins after pressing the Start key on the operation panel while Waiting Scan is 
checked. 
5Click the Connect(s) button on the dialog box, and after connecting to the scanner click the Scan 
button. 
Connection may fail if the machine is currently starting up or in use. If this happens, press [TWAIN] 
from the scanner function screen to enable TWAIN mode. 
6At the machine, place the original, and press the Start 
key to begin scanning. 
NOTE: Configure various settings from the operation 
panel. Change settings as necessary. If a setting is 
changed from both the computer and from the 
operation panel, the settings from the operation panel 
take priority. 
Database Connection Setup
When originals are converted to data, Database Connection allows text information to be added and 
the data stored in a folder on a computer. The image transmission method is the same as Scan to 
PC. 
Before using Database Connection
Configure the following before using Database Connection. 
1Install DB Assistant onto the administrator’s computer. 
2Launch DB Assistant and configure Database Connection. 
3Launch Scanner File Utility on the save destination computer and configure Database Connection. 
In the save number entry field, enter the same number (from 001-100) as registered for the save 
folder in Scanner File Utility. 
The computer to which DB Assistant was installed and the computer to which Scanner File Utility 
was installed must be pre-registered using from a web browser or the operation panel. 
This section focuses on how to setup KM-DB Assist (functionality to add keywords as text data to 
scanned images). 
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