Konica Minolta bizhub 361 User Manual

							User’s Guide  [Fax Operations]
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Table of contents
1Introduction
1.1 Welcome ..........................................................................................................................................  1-2
1.1.1 Users guides ..................................................................................................................................... 1-2
1.1.2 Users Guide ...................................................................................................................................... 1-2
1.2 Conventions used in this manual ..................................................................................................  1-3
1.2.1 Symbols used in this manual ............................................................................................................. 1-3
To use this machine safely................................................................................................................. 1-3
Procedural instruction ........................................................................................................................ 1-3
Key symbols....................................................................................................................................... 1-4
1.2.2 Original and paper indications ........................................................................................................... 1-4
Original and paper sizes .................................................................................................................... 1-4
Original and paper indications ........................................................................................................... 1-4
2 Before Using the Fax Function
2.1 Control Panel ...................................................................................................................................  2-2
2.1.1 Name and function of each part on Control Panel ............................................................................ 2-2
2.1.2 Extended Operation Panel MK-733 (Optional)................................................................................... 2-5
2.1.3 Display message ................................................................................................................................ 2-6
List of pictograms in fax mode .......................................................................................................... 2-7
2.1.4 Initial mode......................................................................................................................................... 2-7
2.2 Original .............................................................................................................................................  2-8
2.2.1 Using the ADF .................................................................................................................................... 2-8
2.2.2 Original types ..................................................................................................................................... 2-8
2.2.3 Cautions on original ........................................................................................................................... 2-9
2.3 First required registration and setting check .............................................................................  2-10
2.3.1 Required registration........................................................................................................................ 2-10
2.3.2 Checking the default settings .......................................................................................................... 2-10
2.3.3 Specifying the current date and time............................................................................................... 2-10
2.3.4 Specifying the time to switch to the daylight-saving time ............................................................... 2-11
2.3.5 Registering a local fax number ........................................................................................................ 2-12
2.3.6 Registering a sender name .............................................................................................................. 2-13
2.3.7 Specifying the line type.................................................................................................................... 2-14
2.3.8 Specifying the line monitor sound ................................................................................................... 2-14
2.3.9 Specifying the communication line .................................................................................................. 2-15
3 How to Use the Fax Function
3.1 Transmission procedure ................................................................................................................  3-2
3.2 Loading the original ........................................................................................................................  3-4
3.2.1 Loading the original into the ADF ...................................................................................................... 3-4
3.2.2 Loading the original on the Original Glass ......................................................................................... 3-5
3.3 Specifying the fax image quality....................................................................................................  3-6
3.3.1 Specifying the image quality .............................................................................................................. 3-6
3.4 Specifying a destination .................................................................................................................  3-7
3.4.1 Specifying only one destination ......................................................................................................... 3-7
3.4.2 Entering a fax number ........................................................................................................................ 3-7
3.4.3 One touch dial.................................................................................................................................... 3-8
3.4.4 Speed dial .......................................................................................................................................... 3-9
3.4.5 Group dial ........................................................................................................................................ 3-10
3.4.6 Program dial..................................................................................................................................... 3-11
3.4.7 Address Book (List, search) ............................................................................................................. 3-12
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3.4.8 Chain dial ......................................................................................................................................... 3-13
3.4.9 Specifying multiple destinations (Sequential broadcast transmission)............................................ 3-13
3.4.10 Manual redialing ............................................................................................................................... 3-14
3.5 Operations during original scanning ...........................................................................................  3-15
3.5.1 If memory has overflowed................................................................................................................ 3-15
When [YES] is selected: ................................................................................................................... 3-15
When [NO] is selected:..................................................................................................................... 3-15
3.6 If a transmission fails....................................................................................................................  3-16
3.7 Sending a fax after calling (Manual transmission) .....................................................................  3-17
3.8 Canceling a transmission .............................................................................................................  3-18
3.8.1 Canceling a transmission ................................................................................................................. 3-18
3.8.2 Canceling (deleting) a transmission reservation .............................................................................. 3-18
3.9 Checking the communication result (Report/List).....................................................................  3-19
3.9.1 Checking the communication result ................................................................................................ 3-19
3.9.2 Printing out a report or list ............................................................................................................... 3-19
3.10 Report or List types ......................................................................................................................  3-20
TX result report: ............................................................................................................................... 3-20
RX result report: ............................................................................................................................... 3-20
Activity report: .................................................................................................................................. 3-20
Memory image print: ........................................................................................................................ 3-20
One-touch dial list: ........................................................................................................................... 3-21
Speed dial list:.................................................................................................................................. 3-21
Key setting list:................................................................................................................................. 3-21
Relay Box list; .................................................................................................................................. 3-21
Machine status list: .......................................................................................................................... 3-21
Configuration page: ......................................................................................................................... 3-21
PCL font list: .................................................................................................................................... 3-21
3.11 Memory Transmission and immediate transmission.................................................................  3-22
3.11.1 Memory transmission....................................................................................................................... 3-22
3.11.2 Immediate transmission ................................................................................................................... 3-22
3.12 Specifying the transmission time (Specified-time transmission) .............................................  3-23
3.13 Collectively sending multiple originals at the specified time (Batch transmission) ...............  3-24
3.14 Receiving data ...............................................................................................................................  3-25
3.14.1 Memory receiving............................................................................................................................. 3-25
3.14.2 Paper size of received document .................................................................................................... 3-25
3.14.3 Paper priority sequence of received document ............................................................................... 3-25
3.14.4 Automatically receiving data (Fax only mode) ................................................................................. 3-25
3.14.5 Manually receiving data ................................................................................................................... 3-26
3.15 Making a call .................................................................................................................................  3-27
3.16 Receiving a call .............................................................................................................................  3-28
4 Convenient Transmission and Receiving Functions
4.1 Transmission with F-Code (F-Code TX)........................................................................................ 4-2
4.1.1 Specifying an F code at fax transmission .......................................................................................... 4-2
4.1.2 Specifying an F code to register a destination .................................................................................. 4-3
4.2 Using a Confidential User Box for sending and receiving (Confidential communication) .......  4-4
4.2.1 Registering a Confidential User Box .................................................................................................. 4-4
4.2.2 Sending data to a Confidential User Box (Confidential transmission) ............................................... 4-4
4.2.3 Printing out an original received by confidential reception ................................................................ 4-5
4.3 Sending a document with a receivers instruction (Polling TX) ..................................................  4-6
4.3.1 Using Polling TX ................................................................................................................................. 4-6
4.3.2 Deleting a document sent by polling ................................................................................................. 4-7
4.4 Receiving a senders document with an instruction of this machine (Polling RX) ...................  4-8
4.5 Specify a relay distribution station for transmission (Relay Instruction transmission)............  4-9
4.6 Specify this machine as a relay distribution station (Relay broadcasting)..............................  4-11
4.7 Forwarding a received document to the specified destination (Forward) ..............................  4-12
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5 Internet Fax
5.1 Transmitting an Internet fax...........................................................................................................  5-2
5.1.1 Transmitting an Internet fax ............................................................................................................... 5-2
5.1.2 Basic transmission procedure ........................................................................................................... 5-2
5.1.3 Using the Address Book for search (Address Search) ...................................................................... 5-3
5.2 Configuring transmission settings ................................................................................................  5-5
5.2.1 Specifying the transmission time ....................................................................................................... 5-5
5.2.2 Selecting the Basic or Advanced mode............................................................................................. 5-5
5.2.3 Specifying the maximum transmission size ....................................................................................... 5-6
5.2.4 Specifying the maximum transmission resolution ............................................................................. 5-6
5.2.5 Specifying the compression coding method ..................................................................................... 5-6
5.3 Specifying the image quality and density when scanning the original ......................................  5-7
5.3.1 Specifying the image quality .............................................................................................................. 5-7
5.3.2 Specifying the density........................................................................................................................ 5-7
5.4 Adding functions .............................................................................................................................  5-8
5.4.1 Specifying a title................................................................................................................................. 5-8
5.4.2 Specifying a forward destination ....................................................................................................... 5-8
5.4.3 Specifying header printing ................................................................................................................. 5-9
5.5 Receiving an Internet fax..............................................................................................................  5-10
5.5.1 Receiving an Internet fax ................................................................................................................. 5-10
5.5.2 Receivable data ............................................................................................................................... 5-10
5.5.3 Receiving an Internet fax automatically ........................................................................................... 5-11
5.5.4 Receiving an Internet fax manually .................................................................................................. 5-11
6PC-FAX
6.1 Overview of PC-Fax ........................................................................................................................  6-2
6.1.1 PC-FAX .............................................................................................................................................. 6-2
6.1.2 Operating environment ...................................................................................................................... 6-3
6.1.3 Setup procedure ................................................................................................................................ 6-3
USB connection ................................................................................................................................. 6-3
Network connection ........................................................................................................................... 6-3
6.2 Installing the fax driver ...................................................................................................................  6-5
6.2.1 Connection method and installation procedure................................................................................. 6-5
Windows Vista/7/Server 2008/Server 2008 R2.................................................................................. 6-5
Windows XP/Server 2003 .................................................................................................................. 6-5
6.2.2 Automatic installation using the installer ........................................................................................... 6-6
Operating environment of installer ..................................................................................................... 6-6
Installation (USB connection)............................................................................................................. 6-6
Installation (Network connection)....................................................................................................... 6-7
6.2.3
Manual installation using the Add Printer wizard (Windows Vista/7/Server 2008/Server 2008 R2).... 6-7
For network connection (LPR/Port 9100) .......................................................................................... 6-7
For local connection ........................................................................................................................ 6-10
Updating the driver after connecting this machine.......................................................................... 6-11
6.2.4 Manual installation using the Add Printer wizard (Windows XP/2003) ............................................ 6-12
For network connection (LPR/Port 9100) ........................................................................................ 6-12
For local connection ........................................................................................................................ 6-13
6.2.5 Uninstalling the fax driver ................................................................................................................ 6-14
Manual uninstallation ....................................................................................................................... 6-14
6.3 Sending a fax .................................................................................................................................  6-16
6.3.1 Sending a fax ................................................................................................................................... 6-16
6.3.2 Creating a fax cover sheet ............................................................................................................... 6-17
6.4 Configuring fax driver settings ....................................................................................................  6-18
6.4.1 Basic settings................................................................................................................................... 6-18
6.4.2 Configuring sender information ....................................................................................................... 6-19
6.4.3 Registering a destination in the address book ................................................................................ 6-20
6.4.4 Editing a destination in the address book ....................................................................................... 6-20
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6.4.5 Registering a group in the address book......................................................................................... 6-21
6.4.6 Editing a group in the address book ................................................................................................ 6-21
6.4.7 Deleting a destination or group in the address book....................................................................... 6-21
6.4.8 Importing data to the address book ................................................................................................ 6-21
6.4.9 Exporting data from the address book ............................................................................................ 6-22
7 Utility and Fax Settings
7.1 Utility settings..................................................................................................................................  7-2
7.2 Store Address..................................................................................................................................  7-5
7.2.1 Registration items .............................................................................................................................. 7-5
7.2.2 Registering destinations in the one-touch dial .................................................................................. 7-5
7.2.3 Changing or deleting a one-touch dial destination ............................................................................ 7-7
7.2.4 Registering destinations in the speed dial ......................................................................................... 7-8
7.2.5 Changing or deleting a speed dial destination .................................................................................. 7-9
7.2.6 Registering destinations in the group dial ....................................................................................... 7-10
7.2.7 Changing or deleting a Group dial destination ................................................................................ 7-11
7.2.8 Registering destinations in the program dial ................................................................................... 7-11
7.2.9 Changing or deleting the sequential broadcast transmission program ........................................... 7-12
7.2.10 Changing or deleting the specified-time transmission program...................................................... 7-13
7.2.11 Changing or deleting the confidential transmission program .......................................................... 7-13
7.2.12 Changing or deleting the polling RX program.................................................................................. 7-14
7.2.13 Changing or deleting the relay instruction transmission program ................................................... 7-14
7.3 Fax registration .............................................................................................................................  7-16
7.3.1 Fax registration items....................................................................................................................... 7-16
7.3.2 Registering the Confidential User Box ............................................................................................. 7-16
7.3.3 Deleting the Confidential User Box setting ...................................................................................... 7-17
7.3.4 Registering the Relay User Box ....................................................................................................... 7-17
7.3.5 Deleting the Relay User Box setting ................................................................................................ 7-19
7.4 Fax TX setting................................................................................................................................  7-20
7.4.1 Fax TX setting items ........................................................................................................................ 7-20
7.4.2 Specifying the scanning density ...................................................................................................... 7-20
7.4.3 Specifying the quality priority........................................................................................................... 7-20
7.4.4 Specifying the default TX mode ....................................................................................................... 7-21
7.4.5 Configuring header printing ............................................................................................................. 7-21
7.4.6 Configuring the fax number confirmation function .......................................................................... 7-21
7.5 Fax RX setting ...............................................................................................................................  7-22
7.5.1 Fax RX setting items ........................................................................................................................ 7-22
7.5.2 Specifying the memory RX mode .................................................................................................... 7-23
7.5.3 Releasing the memory RX mode ..................................................................................................... 7-23
7.5.4 Specifying the number of rings ........................................................................................................ 7-24
7.5.5 Configuring the print reduction ........................................................................................................ 7-24
7.5.6 Configuring the RX printing.............................................................................................................. 7-24
7.5.7 Configuring the RX mode................................................................................................................. 7-24
7.5.8 Configuring the forward mode ......................................................................................................... 7-25
7.5.9 Configuring footer printing ............................................................................................................... 7-25
7.5.10 Selecting a tray ................................................................................................................................ 7-25
7.5.11 Configuring the closed network ....................................................................................................... 7-26
7.6 Report setting................................................................................................................................  7-27
7.6.1 Report setting items......................................................................................................................... 7-27
7.6.2 Selecting whether to automatically print out a Activity Report ........................................................ 7-27
7.6.3 Selecting whether to automatically print out a reservation report ................................................... 7-27
7.6.4 Selecting whether to automatically print out a transmission result report....................................... 7-28
7.6.5 Selecting whether to automatically print out a receiving result report ............................................ 7-28
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8 PageScope Web Connection
8.1 Overview ..........................................................................................................................................  8-2
8.1.1 Operating environments..................................................................................................................... 8-2
8.2 How to use PageScope Web Connection .....................................................................................  8-3
8.2.1 How to access ................................................................................................................................... 8-3
8.2.2 How to view the screen ..................................................................................................................... 8-3
8.2.3 User mode and administrator mode .................................................................................................. 8-4
8.2.4 How to operate .................................................................................................................................. 8-4
8.3 User mode .......................................................................................................................................  8-5
8.3.1 [System] - [Summary]......................................................................................................................... 8-5
8.3.2 [System] - [Details] ............................................................................................................................. 8-5
8.3.3 [System] - [Maintenance] - [Counter] ................................................................................................. 8-6
8.3.4 [System] - [Maintenance] - [Power Save Setting] .............................................................................. 8-6
8.3.5 [System] - [Online Assistance] ........................................................................................................... 8-7
8.3.6 [Print Job] - [Print Job Manegement] ................................................................................................. 8-7
8.3.7 [Print Job] - [File Download]............................................................................................................... 8-8
8.3.8 [Print] - [Settings] - [Paper Handling] ................................................................................................. 8-8
8.3.9 [Print] - [Settings] - [Paper Layout]..................................................................................................... 8-9
8.3.10 [Print] - [Settings] - [Printer Setting] ................................................................................................... 8-9
8.3.11 [Print] - [Test Print] ........................................................................................................................... 8-10
8.3.12 [Print] - [Font Information] ................................................................................................................ 8-10
8.3.13 [Address] - [One-Touch Dial Setting] ............................................................................................... 8-11
8.3.14 [Address] - [Speed Dial Setting] ....................................................................................................... 8-11
8.3.15 [Address] - [Group Dial Setting] ....................................................................................................... 8-12
8.3.16 [Network] - [Summary] ..................................................................................................................... 8-12
9 If This Message Appears
9.1 Primary messages and corrective actions ...................................................................................  9-2
10 If you suspect a failure then do the following
10.1 Having problems sending a fax ...................................................................................................  10-2
10.2 Having problems receiving a fax .................................................................................................  10-3
10.3 Having problems making a call ...................................................................................................  10-4
11 Others
11.1 Fax specifications .........................................................................................................................  11-2
11.2 LSU .................................................................................................................................................  11-3
11.2.1 What is LSU? ................................................................................................................................... 11-3
11.2.2 LSU operating environment ............................................................................................................. 11-3
11.2.3 Setup procedure .............................................................................................................................. 11-3
11.2.4 Installing LSU ................................................................................................................................... 11-4
11.2.5 Starting LSU..................................................................................................................................... 11-4
11.2.6 LSU screen ...................................................................................................................................... 11-4
11.2.7 Connecting LSU to this machine ..................................................................................................... 11-5
11.2.8 Downloading the registered information from this machine ............................................................ 11-5
11.2.9 Creating a new configuration file ..................................................................................................... 11-5
11.2.10 Registering destinations in the one-touch dial ................................................................................ 11-5
11.2.11 Editing a one-touch dial destination ................................................................................................ 11-6
11.2.12 Registering destinations in the speed dial ....................................................................................... 11-6
11.2.13 Editing a speed dial destination ....................................................................................................... 11-6
11.2.14 Registering destinations in the group dial ....................................................................................... 11-7
11.2.15 Editing a destination in the group dial ............................................................................................. 11-7
11.2.16 Printing out the one-touch dial, speed dial, or group dial list .......................................................... 11-7
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11.2.17 Saving settings in a computer ......................................................................................................... 11-8
11.2.18 Saving settings on this machine ...................................................................................................... 11-8
11.2.19 Saving the Utility settings ................................................................................................................ 11-8
11.2.20 Configuring administrator settings................................................................................................. 11-10
11.2.21 Viewing the total counter ............................................................................................................... 11-12
11.2.22 Viewing the configuration page ..................................................................................................... 11-12
11.2.23 Uninstalling LSU............................................................................................................................. 11-12
11.3 Glossary .......................................................................................................................................  11-13
12 Index
12.1 Index by item .................................................................................................................................  12-2
12.2 Index by button..............................................................................................................................  12-5
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							1Introduction
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1.1 Welcome1
1Introduction
1.1 Welcome
Thank you for purchasing this machine.
This Users Guide describes the functions, operating instructions, precautions for correct operation, and sim-
ple troubleshooting guidelines of this machine. In order to obtain maximum performance from this product 
and use it effectively, please read this Users Guide as necessary.
1.1.1 Users guides
1.1.2 Users Guide
This Users Guide is intended for users ranging from those using this machine for the first time to administra-
tors.
It describes basic operations, functions that enable more convenient operations, maintenance procedures, 
simple troubleshooting operations, and various setting methods of this machine.
Note that basic technical knowledge about the product is required to enable users to perform maintenance 
work or troubleshooting operations. Limit your maintenance and troubleshooting operations to the areas ex-
plained in this manual.
Should you experience any problems, please contact our service representative.Printed manual Overview
[Quick Guide Copy/Print/Fax/Scan/Operations] This manual describes operating procedures and the 
most frequently used functions to enable you to begin 
using this machine immediately.
Users guide CD manuals Overview
[Users Guide Copy Operations] This manual describes details on copy mode opera-
tions and the settings of this machine.
• Specifications of originals and copy paper
• Copy function
• Maintaining this machine
• Troubleshooting
[Users Guide Fax Operations] This manual describes fax mode operations and set-
tings.
• G3 fax function
•Internet Fax
•PC-FAX
[Users Guide Print Operations] This manual describes details on printer functions.
• Printer function
• Setting the printer driver
[Users Guide Scan Operations] This manual describes details on scan functions.
• Scan Function
• Setting the TWAIN/WIA scan driver
• Network scan (E-mail TX, FTP TX, and SMB TX)
• Scan to USB
[Users Guide Network Administrator] This manual describes details on setting methods for 
each function using the network connection.
• Network settings
• Settings using PageScope Web Connection
[Trademarks/Copyrights] This manual describes details on trademarks and 
copyrights.
• Trademarks and copyrights
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1.2 Conventions used in this manual1
1.2 Conventions used in this manual
1.2.1 Symbols used in this manual
Symbols are used in this manual to express various types of information.
The following describes each symbol related to correct and safe usage of this machine.
To use this machine safely
7 WARNING
-This symbol indicates that a failure to heed the instructions may lead to death or serious injury.
7 CAUTION 
-This symbol indicates that negligence of the instructions may lead to mishandling that may cause injury 
or property damage.
NOTICE
This symbol indicates a risk that may result in damage to this machine or documents. 
Follow the instructions to avoid property damage.
Procedural instruction
0This check mark indicates an option that is required in order to use conditions or functions that are pre-
requisite for a procedure.
1This format number 1 represents the first step.
2This format number represents the order of serial steps.
%This symbol indicates a supplementary explanation of a pro-
cedural instruction.
%This symbol indicates transition of the Display to access a desired menu item.
This symbol indicates a desired page.
dReference
This symbol indicates a reference.
View the reference as required.
The operation 
procedures are 
described using 
illustrations.
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