Konica Minolta bizhub 131f User Manual

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15 Report & Lists
15.1 Table of the lists and journal
The following table lists the report and lists that your machine can print out.
Name Description Reference
Function  List  Lists the functions available on your machine and the key-
strokes needed to complete them. To print this list, press 
[Menu], [5], [1], [0], 1, [Enter]. page 4-6
Machine Setting List  Lists the currently machine settings. To print this list, 
press [Menu], [5], [1], [0], [2], [Enter]. page 14-3 
Fax Setting List  Lists the currently fax settings. To print this list, press 
[Menu], [5], [1], [0], [3], [Enter]. page 14-3 
Copy Setting List  Lists the currently copy settings. To print this list, press 
[Menu], [5], [1], [0], [4], [Enter]. page 14-3 
Activity Journal  Prints recent fax transactions performed by your ma-
chine. To print the activity journal, press [Menu], [5], [1], 
[0], [5], [Enter]. You can also set the machine to print ac-
tivity journal automatically after every 100 fax transac-
tions. page 15-5 
Commands List  Lists the following items: 
• The command number 
• The number or name of the destination 
• The start time (dd,hh:mm format) 
• A note – telling if the command is a polling or F-code 
operation. 
To print this list, press [Menu], [5], [1], [0], [6], [Enter]. page 9-12 
One-touch  List  Lists each one-touch key’s number, name and fax/phone 
number you have stored. To print this list, press [Menu], 
[5], [1], [0], [7], [Enter]. page 8-5 
Speed-dial List  Lists each number’s three-digit identif er, name and fax/
phone number you have stored. To print this list, press 
[Menu], [5], [1], [0], [8], [Enter]. page 8-12 
Group List  Lists the one-touch numbers and speed-dial numbers 
you have stored in the group number. To print this list, 
press [Menu], [5], [1], [0], [9], Enter, then select the group 
number and press [Enter]. page 8-16 
Block Junk Dial List  Lists the blocked phone numbers. To print this list, press 
[Menu], [5], [1], [1], [0], [Enter]. page 10-8 
Cover Page  Prints a sample cover page. To print this list, press 
[Menu], [5], [1], [1], [1], [Enter]. page 9-12 
Department Code 
List Lists a total communication time, printed pages of fax re-
ception, print charge of fax reception, total copy page, 
copy charge and the sum of copy charge and print charge 
of fax reception of each department code. To print this 
list, press [Menu], [5], [1], [1], [2], [Enter]. page 13-3 
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User Authentication 
ListList registered user name, department code, total com-
munication time, total printed pages and charge for fax 
reception, total printed pages and charge for copying, to-
tal pages of scanning, and the sum of copy charge and 
print charge of fax reception of each department code. To 
print the list, [Menu], [5], [1], [2], [5].page 13-3
F-code Box List  Lists the each box’s identif er number, box name (if any), 
subaddress, password, box type and each box’s settings. 
To print this list, press [Menu], [5], [1], [1], [3], [Enter]. page 11-3
F-code Doc. List  Lists the each box’s identifier number, box name (if any), 
box type and each file number (or document number) that 
is stored. To print this list, press [Menu], [5], [1], [1], [4], 
[Enter]. page 11-3 
Batch Box List  Lists the each box’s identifier number, destination name, 
fax number and day and time the transmission should 
start. To print this list, press [Menu], [5], [1], [1], [5], [Enter]. page 9-12 
Batch.  Doc.  List  Lists the documents’ file numbers. To print this list, press 
[Menu], [5], [1], [1], [6], [Enter]. page 9-12 
Fax Forward List  List the each transfer rule’s identifier number, remote 
fax’s number where you want documents to be trans-
ferred, on/off setting, time period and auto print setting. 
To print a program list, press [Menu], [5], [1], [1], [7], [En-
ter]. page 10-8 
Macro List  Lists the each key’s Macro key number and the name of 
the job stored in the Macro key. To print a program list, 
press [Menu], [5], [1], [1], [8], [Enter]. page 12-3 
Scanner Setting List  Lists the currently scanner settings. To print this list, press 
[Menu], [5], [1], [1], [9], [Enter]. page 7-5 
Store  Doc.  List  Prints how much memory each stored document is using. 
To print this list, press [Menu], [5], [1], [2], [0], [Enter]. page 15-8 
Tx confirmation re-
port Prints after transmission of documents.  page 15-7 
Name Description Reference
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15.2 Activity journal
Just as a checkbook records your daily financial transactions, your machine 
keeps an activity journal which records its 100 most recent fax transactions. 
The activity journal lists the following information for each transaction:
-Assigned number, starting each day at 001
-Remote location called
-Resolution mode
-Starting date and time
-Duration, in minutes and seconds
-Length, in number of pages
-Department code (see “Security features [CD]” on page 13-3)
-Result of the call
If preceded by an asterisk (*), this signifies an ECM com-munication. If 
preceded by a pound (#), this signifies communication was via the high-
speed V.34 modem.
-Any special operations
For example, a fax call made using an external telephone will appear as 
Manual.
15.2.1 Setting the activity journal
Your fax machine will print the activity journal automatically after 100 trans-
actions. To toggle this automatic printing On or Off:
1Press [Menu], [3], [1], [1], [Enter].
2Press [,] or [+] to select On or Off and press [Enter].
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15.2.2 Printing an activity journal manually
To print an activity journal immediately without waiting for 100 transmissions 
to be completed:
1Press [Menu], [5], [1], [0], [5], [Enter].
2Press [,] or [+] to select the journal type you want to print.
-Tx Report prints transmission report only.
-Rx Report prints reception report only.
-Tx/Rx Report prints both transmission and reception report.
3Press [Enter].
15.2.3 Setting the printing order of the activity journal
Your machine prints the activity journal for every fax transaction. For exam-
ple, if your machine has to redial a call, it will list those redials on the journal.
If you want to list those activities in the order of their assigned numbers, you 
can change the printing order of the activity journal.
To change the printing order:
1Press [Menu], [3], [1], [2], [Enter].
2Press [,] or [+] to select On or Off.
If you want the activity journal to print in the order of assigned number, 
choose On.
Otherwise, the machine will list every fax transaction of the same com-
mand and same location.
3Press [Enter] to save the setting.
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15.3 Transmission confirmation report
15.3.1 Setting the Transmission Confirmation Report
Your machine can print a transmit confirmation report (TCR) after sending 
every fax to any Group 3 fax machine. The TCR lists the following information 
for each communication:
-Date and time of the TCR’s printout
-Remote location called
-Resolution mode
-Starting date and time
-Duration, in minutes and seconds
-Length, in number of pages
-Result of the call
-Any special operations 
For example, a fax call made using an external telephone will appear as 
Manual.
-Sample of the document 
An image of the first page of the document
If an error occurs, the TCR tells you the remote location which was called, 
the error code (page 16-26) and error message (page 16-20).
To set the printing of TCR:
1Press [Menu], [3], [1], [3], [Enter].
2Press [,] or [+] until the setting you want appears and press [Enter].
2
Note
If you will frequently turn this feature on and off, you can assign it to a Soft 
key (see “Special features [CD]” on page 12-3) to turn on or off by simply 
pressing that key.
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15.4 Stored document list
Your machine can print the list of the documents stored in the memory. It will 
tell you how much memory each document is using.
The list includes:
-Type
The type of the document, such as Batch box, will appear.
-Data (in Kbyte)
How much memory is used for the document will appear.
-Page
The number of pages will appear.
-Note
Other information, such as the box number, will appear.
To print the list of documents stored in memory:
%Press [Menu], [5], [1], [2], [0], [Enter].
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15.5 Documents erased notification
-When the image data stored in memory is erased by accident, a notifica-
tion will be printed as soon as the power comes back, listing information 
about the erased image data.
-The following is an example of a received file that has been erased. In ad-
dition, Command erased, Erased Poll Documents and F-Code box 
document erased may be printed.
1.
No.
The number of the communication
2.
Name
Registered in the following order
-TTI number registered for the
destination name
-Space
3.
Mode
Resolution in the communication
4.
Start Time
The time the communication started
5.
Time
The time required for the communication
6.
Page
The number of pages received
7.
Dept.
When Department code has been set, the department number is re-
corded here.
8.
Result
Communications results.
-OK: Completed normally
-*: Communicated in ECM mode
-#: Communicated via super G3
-Error code:Finished abnormally
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15-10 bizhub 131f/190fFor information regarding error codes, refer to page 16-26.
9.
Remarks 
-Polling: Polling reception
-Manual: Manual reception
-F-Polling: Indicates F-code polling
-Security: Received in F-code security box
-Relay: Received by F-code relay
-Bulletin: Received in F-code bulletin box
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							16Maintenance and 
Troubleshooting
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