HP Officejet J6410 User Manual

							7.Now you need to decide how you want the device to answer calls, automatically or
manually:
• If you set up the device to answer calls automatically, it answers all incoming
calls and receives faxes. The device will not be able to distinguish between fax
and voice calls in this case; if you suspect the call is a voice call, you will need
to answer it before the device answers the call. To set up the device to answer
calls automatically, turn on the Auto Answer setting.
• If you set up the device to answer faxes manually, you must be available to
respond in person to incoming fax calls or the device cannot receive faxes. To
set up the device to answer calls manually, turn off the Auto Answer setting.
8.Run a fax test.
NOTE:If your computer has two telephone ports on the back, you do not need to
use a parallel splitter. You can plug the telephone into the “OUT” port on the
computer dial-up modem.
If you pick up the phone before the device answers the call and hear fax tones from a
sending fax machine, you will need to answer the fax call manually.
If you use your phone line for voice, fax, and your computer dial-up modem, follow
these directions to set up your fax.
Shared voice/fax with computer DSL/ADSL modem
Use these instructions if your computer has a DSL/ADSL modem
1Telephone wall jack
2Parallel splitter
3DSL/ADSL filter
4Phone cord supplied with the device
5DSL/ADSL modem
6Computer
7Telephone
Set up faxing for the device 97
 
						

							NOTE:You will need to purchase a parallel splitter. A parallel splitter has one
RJ-11 port on the front and two RJ-11 ports on the back. Do not use a 2–line
phone splitter, a serial splitter, or a parallel splitter which has two RJ-11 ports on
the front and a plug on the back.
To set up the device with a computer DSL/ADSL modem
1.Obtain a DSL filter from your DSL provider.
NOTE:Phones in other parts of the home/office sharing the same phone
number with DSL service will need to be connected to additional DSL filters,
otherwise you will experience noise when making voice calls.
2.Using the phone cord supplied in the box with the devices, connect one end to the
DSL filter, then connect the other end to the port labeled 1-LINE on the back of the
device.
NOTE:If you do not use the supplied cord to connect from the DSL filter to
the device, you might not be able to fax successfully. This special phone cord
is different from phone cords you might already have in your home or office.
3.If you have a parallel-type phone system, remove the white plug from the port
labeled 2-EXT on the back of the device, and then connect a phone to this port.
4.Connect the DSL filter to the parallel splitter.
5.Connect the DSL modem to the parallel splitter.
6.Connect the parallel splitter to the wall jack.
7.Run a fax test.
When the phone rings, the device automatically answers after the number of rings you
set in the Rings to Answer setting. The device begins emitting fax reception tones to
the sending fax machine and receives the fax.
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							Case I: Shared voice/fax line with answering machine
If you receive both voice calls and fax calls at the same phone number, and you also
have an answering machine that answers voice calls at this phone number, set up the
device as described in this section.
Figure 8-9  Back view of the device
1Telephone wall jack
2Use the phone cord provided to connect to the 1-LINE port on the back of
the device
3Answering machine
4Telephone (optional)
To set up the device with a shared voice/fax line with answering machine
1.Remove the white plug from the port labeled 2-EXT on the back of the device.
2.Unplug your answering machine from the telephone wall jack, and connect it to the
port labeled 2-EXT on the back of the device.
NOTE:If you do not connect your answering machine directly to the device,
fax tones from a sending fax machine might be recorded on your answering
machine, and you probably will not be able to receive faxes with the device.
3.Using the phone cord supplied in the box with the device, connect one end to your
telephone wall jack, then connect the other end to the port labeled 1-LINE on the
back of the device.
NOTE:If you do not use the supplied cord to connect from the telephone wall
jack to the device, you might not be able to fax successfully. This special
phone cord is different from the phone cords you might already have in your
home or office.
4.(Optional) If your answering machine does not have a built-in phone, for
convenience you might want to connect a phone to the back of your answering
machine at the OUT port.
NOTE:If your answering machine does not let you connect an external
phone, you can purchase and use a parallel splitter (also known as a coupler)
to connect both the answering machine and telephone to the device. You can
use standard phone cords for these connections.
5.Turn on the Auto Answer setting.
Set up faxing for the device 99
 
						

							6.Set your answering machine to answer after a low number of rings.
7.Change the Rings to Answer setting on the device to the maximum number of
rings supported by your device. (The maximum number of rings varies by country/
region.)
8.Run a fax test.
When the phone rings, your answering machine answers after the number of rings you
have set, and then plays your recorded greeting. The device monitors the call during
this time, listening for fax tones. If incoming fax tones are detected, the device emits
fax reception tones and receives the fax; if there are no fax tones, the device stops
monitoring the line and your answering machine can record a voice message.
Case J: Shared voice/fax line with computer modem and answering machine
If you receive both voice calls and fax calls at the same phone number, and you also
have a computer modem and answering machine connected on this phone line, set up
the HP device as described in this section.
NOTE:Since your computer dial-up modem shares the phone line with the HP
device, you cannot use both your modem and the device simultaneously. For
example, you cannot use the HP device for faxing while you are using your
computer dial-up modem to send an e-mail or access the Internet.
•Shared voice/fax line with computer dial-up modem and answering machine
•
Shared voice/fax line with computer DSL/ADSL modem and answering machine
Shared voice/fax line with computer dial-up modem and answering machine
There are two different ways to set the HP device with your computer based on the
number of phone ports on your computer. Before you begin, check your computer to
see if it has one or two phone ports.
• If your computer has only one phone port, you will need to purchase a parallel
splitter, as shown below. (A parallel splitter has one RJ-11 port on the front and
two RJ-11 ports on the back. Do not use a two-line phone splitter, a serial splitter,
or a parallel splitter which has two RJ-11 ports on the front and a plug on the back.)
Figure 8-10  Example of a parallel splitter
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100 Configure and manage 
 
						

							• If your computer has one phone port, set up the HP device as described below.
Figure 8-11  Back view of the device
1Telephone wall jack
2Telephone cord connected to the parallel splitter
3Parallel splitter
4Telephone (optional)
5Answering machine
6Computer with modem
7Use the phone cord supplied in the box with the device to connect to
the 1-LINE port
To set up the device on the same phone line as a computer with one phone port
1.Remove the white plug from the port labeled 2-EXT on the back of the HP device.
2.Find the phone cord that connects from the back of your computer (your computer
dial-up modem) to a telephone wall jack. Disconnect the cord from the telephone
wall jack and plug it into the port labeled 2-EXT on the back of the device.
3.Unplug your answering machine from the telephone wall jack, and connect it to the
port labeled 2-EXT on the back of the device.
NOTE:If you do not connect your answering machine directly to the device,
fax tones from a sending fax machine might be recorded on your answering
machine, and you might not be able to receive faxes with the device.
4.Using the phone cord supplied in the box with the HP device, connect one end to
your telephone wall jack, then connect the other end to the port labeled 1-LINE on
the back of the HP device.
NOTE:If you do not use the supplied cord to connect from the telephone wall
jack to the device, you might not be able to fax successfully. This special
phone cord is different from the phone cords you might already have in your
home or office.
Set up faxing for the device 101
 
						

							5.(Optional) If your answering machine does not have a built-in phone, for
convenience you might want to connect a phone to the back of your answering
machine at the OUT port.
NOTE:If your answering machine does not let you connect an external
phone, you can purchase and use a parallel splitter (also known as a coupler)
to connect both the answering machine and telephone to the device. You can
use standard phone cords for these connections.
6.If your modem software is set to receive faxes to your computer automatically, turn
off that setting.
NOTE:If you do not turn off the automatic fax reception setting in your
modem software, the device will not be able to receive faxes.
7.Turn on the Auto Answer setting.
8.Set your answering machine to answer after a low number of rings.
9.Change the Rings to Answer setting on the HP device to the maximum number of
rings supported by your HP device. (The maximum number of rings varies by
country/region.)
10.Run a fax test.
NOTE:If you are using a computer with two telephone ports, you do not need
a parallel splitter. You can plug the answering machine into the “OUT” port on
the back of the computer.
When the phone rings, your answering machine answers after the number of rings you
have set, and then plays your recorded greeting. The device monitors the call during
this time, listening for fax tones. If incoming fax tones are detected, the device emits
fax reception tones and receives the fax; if there are no fax tones, the device stops
monitoring the line and your answering machine can record a voice message.
Shared voice/fax line with computer DSL/ADSL modem and answering machine
1Telephone wall jack
2Parallel splitter
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							3DSL/ADSL filter
4Phone cord provided with the device connected to the 1-LINE port on
the back of the device
5DSL/ADSL modem
6Computer
7Answering machine
8Telephone (optional)
NOTE:You will need to purchase a parallel splitter. A parallel splitter has one
RJ-11 port on the front and two RJ-11 ports on the back. Do not use a 2–line
phone splitter, a serial splitter, or a parallel splitter which has two RJ-11 ports on
the front and a plug on the back.
To set up the device with a computer DSL/ADSL modem
1.Obtain a DSL/ADSL filter from your DSL/ADSL provider.
NOTE:Phones in other parts of the home/office sharing the same phone
number with DSL/ADSL service will need to be connected to additional DSL/
ADSL filters, otherwise you will experience noise when making voice calls.
2.Using the phone cord supplied in the box with the device, connect one end to the
DSL/ADSL filter, then connect the other end to the port labeled 1-LINE on the back
of the device.
NOTE:If you do not use the supplied cord to connect from the DSL/ADSL
filter to the device, you might not be able to fax successfully. This special
phone cord is different from the phone cords you might already have in your
home or office.
3.Connect the DSL/ADSL filter to the splitter.
4.Unplug the answering machine from the telephone wall jack, and connect it to the
port labeled 2-EXT on the back of the device.
NOTE:If you do not connect your answering machine directly to the device,
fax tones from a sending fax machine might be recorded on your answering
machine, and you probably will not be able to receive faxes with the device.
5.Connect the DSL modem to the parallel splitter.
6.Connect the parallel splitter to the wall jack.
7.Set your answering machine to answer after a low number of rings.
(continued)
Set up faxing for the device 103
 
						

							8.Change your Rings to Answer setting on the device to the maximum number of
rings supported by the device.
NOTE:The maximum number of rings varies by country/region.
9.Run a fax test.
When the phone rings, your answering machine will answer after the number of rings
you have set, and then play your recorded greeting. The device monitors the call
during this time, “listening” for fax tones. If incoming fax tones are detected, the device
will emit fax reception tones and receive the fax; if there are no fax tones, the device
stops monitoring the line and your answering machine can record a voice message.
If you use the same phone line for telephone, fax, and have a computer DSL modem,
follow these instructions to set up your fax.
Case K: Shared voice/fax line with computer dial-up modem and voice mail
If you receive both voice calls and fax calls at the same phone number, use a
computer dial-up modem on the same phone line, and subscribe to a voice mail
service through your telephone company, set up the device as described in this section.
NOTE:You cannot receive faxes automatically if you have a voice mail service at
the same phone number you use for fax calls. You must receive faxes manually;
this means you must be available to respond in person to incoming fax calls. If you
want to receive faxes automatically instead, contact your telephone company to
subscribe to a distinctive ring service, or to obtain a separate phone line for faxing.
Since your computer dial-up modem shares the phone line with the device, you cannot
use both your modem and the device simultaneously. For example, you cannot use
the device for faxing if you are using your computer dial-up modem to send an e-mail
or access the Internet.
There are two different ways to set up the device with your computer based on the
number of phone ports on your computer. Before you begin, check your computer to
see if it has one or two phone ports.
• If your computer has only one phone port, you will need to purchase a parallel
splitter (also called a coupler), as shown below. (A parallel splitter has one RJ-11
port on the front and two RJ-11 ports on the back. Do not use a two-line phone
splitter, a serial splitter, or a parallel splitter which has two RJ-11 ports on the front
and a plug on the back.)
Figure 8-12  Example of a parallel splitter
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							• If your computer has two phone ports, set up the device as described below.
Figure 8-13  Back view of the device
1Telephone wall jack
2Use the phone cord supplied in the box with the device to connect to
the 1-LINE port
3Parallel splitter
4Computer with modem
5Telephone
To set up the device on the same phone line as a computer with two phone ports
1.Remove the white plug from the port labeled 2-EXT on the back of the device.
2.Find the phone cord that connects from the back of your computer (your computer
dial-up modem) to a telephone wall jack. Disconnect the cord from the telephone
wall jack and plug it into the port labeled 2-EXT on the back of the device.
3.Connect a phone to the OUT port on the back of your computer dial-up modem.
4.Using the phone cord supplied in the box with the device, connect one end to your
telephone wall jack, then connect the other end to the port labeled 1-LINE on the
back of the device.
NOTE:If you do not use the supplied cord to connect from the telephone wall
jack to the device, you might not be able to fax successfully. This special
phone cord is different from the phone cords you might already have in your
home or office.
5.If your modem software is set to receive faxes to your computer automatically, turn
off that setting.
NOTE:If you do not turn off the automatic fax reception setting in your
modem software, the device will not be able to receive faxes.
6.Turn off the Auto Answer setting.
7.Run a fax test.
Set up faxing for the device 105
 
						

							You must be available to respond in person to incoming fax calls, or the device cannot
receive faxes.
Serial-type fax setup
For information on setting up the device for faxing using a serial-type phone system,
see the Fax Configuration Web site for your country/region.
Austriawww.hp.com/at/faxconfig
Germanywww.hp.com/de/faxconfig
Switzerland (French)www.hp.com/ch/fr/faxconfig
Switzerland (German)www.hp.com/ch/de/faxconfig
United Kingdomwww.hp.com/uk/faxconfig
Finlandwww.hp.fi/faxconfig
Denmarkwww.hp.dk/faxconfig
Swedenwww.hp.se/faxconfig
Norwaywww.hp.no/faxconfig
Netherlandswww.hp.nl/faxconfig
Belgium (Dutch)www.hp.be/nl/faxconfig
Belguim (French)www.hp.be/fr/faxconfig
Portugalwww.hp.pt/faxconfig
Spainwww.hp.es/faxconfig
Francewww.hp.com/fr/faxconfig
Irelandwww.hp.com/ie/faxconfig
Italywww.hp.com/it/faxconfig
Configure the device (Windows)
NOTE:Microsoft Internet Explorer 6.0 or higher must be installed on the
computer system to run the installation program.
In addition, you must have administrator privileges to install a printer driver on
Windows 2000, Windows XP, or Windows Vista.
When setting up the device, HP recommends that you connect it after you install the
software because the installation program is designed to provide you with the easiest
setup experience. However, if you have connected the cable first, see 
Connect the
device before installing the software.
This section contains the following topics:
•
Direct connection
•
Network connection
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106 Configure and manage