HP Officejet J6410 User Manual

							
Podręcznik użytkownika
HP Officejet J6400 All-in-One series
User Guide
 
						

							HP Officejet J6400 All-in-One series
User Guide
 
						

							Copyright information
© 2008 Copyright Hewlett-Packard
Development Company, L.P.
Hewlett-Packard Company
notices
The information contained in this
document is subject to change without
notice.
All rights reserved. Reproduction,
adaptation, or translation of this
material is prohibited without prior
written permission of Hewlett-
Packard, except as allowed under
copyright laws.
The only warranties for HP products
and services are set forth in the
express warranty statements
accompanying such products and
services. Nothing herein should be
construed as constituting an
additional warranty. HP shall not be
liable for technical or editorial errors
or omissions contained herein.
Acknowledgements
Windows and Windows XP are U.S.
registered trademarks of Microsoft
Corporation. Windows Vista is either a
registered trademark or trademark of
Microsoft Corporation in the United
States and/or other countries.
 Secure Digital
memory card is supported by the
product. SD Logo is a trademark of its
proprietor.
Safety information
Always follow basic safety
precautions when using this product
to reduce risk of injury from fire or
electric shock.
1. Read and understand all
instructions in the documentation that
comes with the device.
2. Use only a grounded electrical
outlet when connecting this product to
a power source. If you do not know
whether the outlet is grounded, check
with a qualified electrician.
3. Observe all warnings and
instructions marked on the product.
4. Unplug this product from wall
outlets before cleaning.
5. Do not install or use this product
near water, or when you are wet.
6. Install the product securely on a
stable surface.7. Install the product in a protected
location where no one can step on or
trip over the line cord, and the line
cord cannot be damaged.
8. If the product does not operate
normally, see 
Maintain andtroubleshoot.
9. There are no user-serviceable parts
inside. Refer servicing to qualified
service personnel.
10. Use only the external power
adaptor/battery provided with the
device.
Accessibility
The device provides a number of
features that make it accessible for
people with disabilities.
Visual
The device software is accessible for
users with visual impairments or low
vision through the use of your
operating systems accessibility
options and features. It also supports
most assistive technology such as
screen readers, Braille readers, and
voice-to-text applications. For users
who are color blind, colored buttons
and tabs used in the software and on
the device control panel have simple
text or icon labels that convey the
appropriate action.
Mobility
For users with mobility impairments,
the device software functions can be
executed through keyboard
commands. The software also
supports Windows accessibility
options such as StickyKeys,
ToggleKeys, FilterKeys, and
MouseKeys. The device doors,
buttons, paper trays, and paper
guides can be operated by users with
limited strength and reach.
Support
For more details about the
accessibility of this product and HPs
commitment to product accessibility,
visit HPs Web site at 
www.hp.com/accessibility.
For accessibility information for the
Mac OS, visit the Apple Web site at
www.apple.com/accessibility.
 
						

							Contents
1 Get started
Find other resources for the product .........................................................................................9
Understand the device parts ...................................................................................................10
Front view .........................................................................................................................10
Printing supplies area .......................................................................................................11
Back view .........................................................................................................................11
Device control panel buttons and lights ............................................................................12
Connection information .....................................................................................................13
Turn off the device ..................................................................................................................14
2 Use the device
Use device control panel menus .............................................................................................15
Device control-panel message types ......................................................................................16
Status messages ..............................................................................................................16
Warning messages ...........................................................................................................16
Error messages ................................................................................................................16
Critical error messages .....................................................................................................16
Change device settings ..........................................................................................................16
Use the HP Solution Center (Windows) ..................................................................................17
Use the HP photo and imaging software ................................................................................17
Load originals .........................................................................................................................18
Load an original on the scanner glass ..............................................................................19
Load an original in the automatic document feeder (ADF) ................................................19
Select print media ...................................................................................................................20
Tips for selecting and using print media ...........................................................................20
Understand specifications for supported media ................................................................21
Understand supported sizes .......................................................................................22
Understand supported media types and weights ........................................................24
Set minimum margins .......................................................................................................25
Load media .............................................................................................................................26
Print on special and custom-sized media ...............................................................................27
Print borderless ......................................................................................................................28
Set up speed-dial entries ........................................................................................................30
Set up fax numbers as speed-dial entries or groups ......................................................... 30
Set up speed-dial entries ............................................................................................30
Set up a speed-dial group ...........................................................................................30
Print and view a list of speed-dial entries ..........................................................................31
View a list of speed-dial entries ..................................................................................31
Install the duplexer .................................................................................................................32
3 Print
Change print settings ..............................................................................................................33
Change settings from an application for current jobs (Windows) ......................................33
Change default settings for all future jobs (Windows) .......................................................33
Change settings (Mac OS) ...............................................................................................34
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							Print on both sides (duplexing) ...............................................................................................34
Guidelines for printing on both sides of a page .................................................................34
Perform duplexing .............................................................................................................34
Cancel a print job ....................................................................................................................35
4 Copy
Make copies from the device control panel .............................................................................36
Change the copy settings .......................................................................................................36
Set the number of copies ........................................................................................................37
Set the copy paper size ..........................................................................................................37
Set the copy paper type ..........................................................................................................37
Change copy speed or quality ................................................................................................38
Resize an original to fit onto letter or A4 paper .......................................................................39
Copy a legal-size document onto letter paper ........................................................................39
Adjust the lightness and darkness of your copy ......................................................................40
Enhance blurred areas of your copy .......................................................................................40
Enhance light areas of your copy ...........................................................................................41
Cancel a copy job ...................................................................................................................41
5 Scan
Scan an original ......................................................................................................................42
Scan an original to a program on a computer (direct connection) ..................................... 43
Scan an original to a memory device ................................................................................43
Use Webscan via embedded Web server ...............................................................................43
Scan from a TWAIN-compliant or a WIA-compliant program ..................................................43
Scan from a TWAIN-compliant program ...........................................................................44
Scan from a WIA-compliant program ................................................................................44
Edit a scanned original ...........................................................................................................44
Edit a scanned photo or graphic .......................................................................................44
Edit a scanned document using optical character recognition (OCR) software ................44
Change scan settings .............................................................................................................45
Cancel a scan job ...................................................................................................................45
6 Work with memory devices
Insert a memory card ..............................................................................................................46
Print DPOF photos .................................................................................................................47
View photos ............................................................................................................................47
View photos using your computer .....................................................................................48
Print an index sheet from the device control panel .................................................................48
Save photos to your computer ................................................................................................48
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							7 Fax
Send a fax ..............................................................................................................................49
Send a basic fax ...............................................................................................................50
Send a fax manually from a phone ...................................................................................50
Send a fax using monitor dialing .......................................................................................51
Send a fax from memory ..................................................................................................52
Schedule a fax to send later .............................................................................................52
Send a fax to multiple recipients .......................................................................................53
Send a fax to multiple recipients from the device control panel ..................................53
Send a fax to multiple recipients from the HP Photosmart Studio Software (Mac
OS) .............................................................................................................................53
Send a color original or photo fax .....................................................................................54
Change the fax resolution and Lighter / Darker settings .................................................54
Change the fax resolution ...........................................................................................55
Change the Lighter / Darker setting ..........................................................................56
Set new default settings ..............................................................................................56
Send a fax in Error Correction Mode ................................................................................56
Receive a fax ..........................................................................................................................57
Receive a fax manually .....................................................................................................57
Set up backup fax reception .............................................................................................58
Reprint received faxes from memory ................................................................................59
Poll to receive a fax ..........................................................................................................59
Forward faxes to another number .....................................................................................60
Set the paper size for received faxes ................................................................................61
Set automatic reduction for incoming faxes ......................................................................61
Block junk fax numbers .....................................................................................................61
Set the junk fax mode .................................................................................................62
Add numbers to the junk fax list ..................................................................................62
Remove numbers from the junk fax list .......................................................................63
Receive faxes to your computer (Fax to PC) ....................................................................63
Activate Fax to PC ......................................................................................................63
Modify Fax to PC settings ...........................................................................................64
Change fax settings ................................................................................................................65
Configure the fax header ..................................................................................................65
Set the answer mode (Auto answer) .................................................................................65
Set the number of rings before answering ........................................................................66
Change the answer ring pattern for distinctive ring ...........................................................66
Set the fax error correction mode .....................................................................................67
Set the dial type ................................................................................................................67
Set the redial options ........................................................................................................67
Set the fax speed ..............................................................................................................67
Fax over the Internet ............................................................................................................... 68
Test fax setup .........................................................................................................................69
Use reports .............................................................................................................................69
Print fax confirmation reports ............................................................................................70
Print fax error reports ........................................................................................................70
Print and view the fax log ..................................................................................................71
Cancel a fax ............................................................................................................................71 Contents
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							8 Configure and manage
Manage the device .................................................................................................................72
Monitor the device ............................................................................................................73
Administer the device .......................................................................................................73
Use device management tools ...............................................................................................74
Toolbox (Windows) ...........................................................................................................74
Open the Toolbox .......................................................................................................74
Toolbox tabs ...............................................................................................................74
Embedded Web server .....................................................................................................75
To open the embedded Web server ...........................................................................75
Embedded Web server pages ....................................................................................76
HP Printer Utility (Mac OS) ...............................................................................................76
Open the HP Printer Utility ..........................................................................................77
HP Printer Utility panels ..............................................................................................77
Understand the self-test diagnostic page ................................................................................77
Understand the network configuration page ...........................................................................78
Channel range definitions .................................................................................................80
Configure network options ......................................................................................................80
Change basic network settings .........................................................................................80
Use the Wireless Setup Wizard ..................................................................................81
View and print network settings ..................................................................................81
Turn the wireless radio on and off ...............................................................................81
Change advanced network settings ..................................................................................81
Set link speed .............................................................................................................82
To View IP settings .....................................................................................................82
To Change IP settings ................................................................................................82
Set up faxing for the device ....................................................................................................82
Set up faxing (parallel phone systems) .............................................................................83
Choose the correct fax setup for your home or office .................................................84
Select your fax setup case ..........................................................................................85
Case A: Separate fax line (no voice calls received) ....................................................87
Case B: Set up the device with DSL ...........................................................................88
Case C: Set up the device with a PBX phone system or an ISDN line .......................89
Case D: Fax with a distinctive ring service on the same line ......................................89
Case E: Shared voice/fax line .....................................................................................90
Case F: Shared voice/fax line with voice mail .............................................................91
Case G: Fax line shared with computer modem (no voice calls received) ..................92
Case H: Shared voice/fax line with computer modem ................................................95
Case I: Shared voice/fax line with answering machine ...............................................99
Case J: Shared voice/fax line with computer modem and answering machine ......... 100
Case K: Shared voice/fax line with computer dial-up modem and voice mail ...........104
Serial-type fax setup .......................................................................................................106
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							Configure the device (Windows) ...........................................................................................106
Direct connection ............................................................................................................107
Install the software before connecting the device (recommended) ...........................107
Connect the device before installing the software .....................................................107
Share the device on a locally shared network ........................................................... 108
Network connection ........................................................................................................108
To install the device on a network .............................................................................109
To install the device software on client computers ....................................................109
To install the printer driver using Add Printer ............................................................110
Configure the device (Mac OS) ............................................................................................110
Install the software for network or direct connection .......................................................110
Share the device on a locally shared network ................................................................. 111
Set up the device for wireless communication ......................................................................112
Understand 802.11 wireless network settings ................................................................. 113
To set up wireless communication using the device control panel with wireless
setup wizard ...................................................................................................................114
To set up wireless communication using the installer (Windows) ...................................114
To set up the device on a wireless network (Mac OS) ....................................................115
To turn off wireless communication ................................................................................115
Guidelines for reducing interference on a wireless network ............................................116
Guidelines for ensuring wireless network security ..........................................................116
To add hardware addresses to a WAP .....................................................................116
Other guidelines ........................................................................................................116
Uninstall and reinstall the software .......................................................................................117
9 Maintain and troubleshoot
Work with print cartridges .....................................................................................................120
Supported print cartridges ..............................................................................................120
Handle the print cartridges ..............................................................................................121
Replace the print cartridges ............................................................................................121
Align the print cartridges .................................................................................................124
Clean the print cartridges ................................................................................................125
Clean the print cartridge contacts ...................................................................................126
Clean the area around the ink nozzles ...........................................................................128
Store printing supplies ....................................................................................................129
Clean the device ...................................................................................................................130
Clean the scanner glass .................................................................................................131
Clean the exterior ...........................................................................................................131
Clean the automatic document feeder ............................................................................131
General troubleshooting tips and resources .........................................................................134
Solve printing problems ........................................................................................................135
The device shuts down unexpectedly .............................................................................135
Error message appears on control-panel display ............................................................ 136
The device is not responding (nothing prints) .................................................................136
Device takes a long time to print .....................................................................................136
Blank or partial page printed ...........................................................................................137
Something on the page is missing or incorrect ...............................................................137
Placement of the text or graphics is wrong .....................................................................138
The device prints half a page, then ejects the paper ......................................................138 Contents
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							Poor print quality and unexpected printouts ..........................................................................138
Common poor quality printout problems .........................................................................139
Meaningless characters print ..........................................................................................139
Ink is smearing ................................................................................................................ 140
Ink is not filling the text or graphics completely ...............................................................141
Output is faded or dull colored ........................................................................................141
Colors are printing as black and white ............................................................................141
Wrong colors are printing ................................................................................................142
Printout shows bleeding colors .......................................................................................142
Colors do not line up properly .........................................................................................142
Lines or dots are missing from text or graphics ..............................................................143
Solve paper-feed problems ...................................................................................................143
Solve copy problems ............................................................................................................144
No copy came out ...........................................................................................................145
Copies are blank .............................................................................................................145
Documents are missing or faded ....................................................................................145
Size is reduced ...............................................................................................................145
Copy quality is poor ........................................................................................................146
Copy defects are apparent .............................................................................................146
The device prints half a page, then ejects the paper ......................................................147
Error messages appear ..................................................................................................147
Solve scan problems ............................................................................................................147
Scanner did nothing ........................................................................................................147
Scan takes too long ........................................................................................................148
Part of the document did not scan or text is missing .......................................................148
Text cannot be edited .....................................................................................................149
Error messages appear ..................................................................................................149
Scanned image quality is poor ........................................................................................149
Scan defects are apparent ..............................................................................................150
Solve fax problems ...............................................................................................................151
The fax test failed ...........................................................................................................151
Solve network problems .......................................................................................................163
Solve wireless problems .......................................................................................................165
Solve photo (memory card) problems ...................................................................................166
The device cannot read the memory card ......................................................................166
The device cannot read photos on the memory card ......................................................167
The device prints half a page, then ejects the paper ......................................................167
Troubleshoot installation issues ............................................................................................167
Hardware installation suggestions ..................................................................................167
Software installation suggestions .................................................................................... 168
Clear jams ............................................................................................................................169
Clear paper jams ............................................................................................................169
Avoid paper jams ............................................................................................................171
A HP supplies and accessories
Order printing supplies online ...............................................................................................172
Supplies ................................................................................................................................172
Supported print cartridges ..............................................................................................172
HP media ........................................................................................................................172
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