HP LaserJet Enterprise M4555 User Manual

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When entering a phone number from the numeric ke ypad, include any pauses or other numbers, such
as area codes, access codes for numbers outside a PBX system (usually a 9 or 0), or a long-distance
prefix. A two second pause may be included by typi ng a comma (,). If the fax prefix setting has been
set to automatically include the dialing prefix, you will not need to enter it.
NOTE: When a fax is sent, it is first scanned and st ored into memory. After the entire document is
stored, it is sent and then delete d from memory. Faxes that fail to send, because the number was busy
or did not answer, are deleted from memory. If the  Redial On Busy or Redial On No Answer  features
are set, the fax will not be deleted until all  retries fail or the fax is sent successfully.
Send a fax by entering numbers manually
1.Place the document in the automatic document
feeder (ADF) or on the scanner glass.  
2.
From the Home screen, touch the  Fax button.
You may be prompted to type a user name
and password.  
3.
Touch the  More Options  button. Verify that the
settings match those of your original. When all
settings are completed, touch the up arrow to
scroll to the main Fax  screen.  
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							4.Touch the  Fax Number  box to open the
keypad.  
5.
Using the keypad, enter a phone number and
then touch the  OK button.  
6.
Touch the  Start icon to send the fax. You can
either touch the  Start icon on the touch screen
or press the green  Start button on the control
panel.  
Send a fax using speed dial
NOTE:
Prior to sending a fax using speed dial, you must create a speed dial.
1.Place the document in the document  feeder or on the scanner glass.
2. From the Home screen, touch the  Fax button.
3. Touch a  Speed Dial  number for the speed dial name yo u wish to use and then touch the OK
button. The speed dial name will appear in the  Fax Number section of the  Fax screen.
4. Touch the  Start button to send the fax. You can either touch the  Start button on the touch screen or
press the green  Start button on the control panel.
Search a speed-dial list by name
Use this feature to search an existing speed dial by name.
NOTE: If you do not know the unique name of the speed  dial, type a letter to select any portion of the
list. For example, to view speed-dial names that begi n with the letter N, type the letter N. If no matching
entries exist, a message appears before the search shows the entry that is closest to the letter N.
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							1.From the Home screen, touch the  Fax button.  
2. Touch the  Speed Dial Search  button. This
button looks like a magnifying glass and is
located to the right of the  Speed Dial button.  
3.
Type the first letters of the speed dial name to
search for. As matches are found, the list at the
top of the search screen is populated. If
necessary, scroll to see all the entries, or type
more letters to narrow the search.  
4.
Select the appropriate name from the list and
touch the  OK button. The speed-dial list on the
main fax screen shows the selected entry
within the list of numbers.  
5. Touch a speed dial number to add it to the
recipients list.  
6. Select or search for additional names as
needed.  
Enable speed dial matching
1.
From the Home screen, scroll to and touch the  Administration button.
2. Open the following menus:
●Fax Settings
● Fax Send Settings
● Fax Send Setup
● General Fax Send Settings
3. Touch the  Fax Number Speed Dial Matching  menu, and then touch the Enable option.
4. Touch the  Save button.
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							Send a fax by using fax address book numbers
The fax address book feature allows you to store fax numbers on the product.
Your Microsoft® Exchange contact list might also be enabled on the product to appear in the fax
address book.
1.On the control panel, touch the  Fax icon to display the  Fax screen.
2. Touch the  Address Book  icon to display the  Address Book screen.
3. Select a fax address book source from the drop-down menu.
4. Touch the names to highlight them, and then touc h the right arrow icon to move the highlighted
names to the  Fax Recipients  section.
5. Touch the  OK button to return to the  Fax screen.
6. Touch the  Start button to send the fax. You can either touch the  Start button on the touch screen or
press the green  Start button on the control panel.
Fax address book search
Use the fax address book search feature to complete a name search of the address book.
1. Touch the  Fax icon on the Home screen.
2. Touch the fax address book icon (located to the right of the fax recipients box).
3. Select the  All Contacts  or Local Contacts  choice in the drop down menu at the top of the fax
address book screen.
4. Touch the  Search icon (magnifying glass) next to the drop down menu.
5. On the keyboard, type the first le tter or letters of the name; matching recipients appear as letters
are typed. Type more letters to further refine the  search. Select from the name(s) found at the top of
the screen, and then touch  OK. The screen returns to the fax address book.
6. Touch the right arrow to enter the selected name into the Fax Recipients list.
7. Touch the  OK button to return to the Send Fax job screen.
NOTE: To import or export the local fax address book  to the EWS, refer to the EWS documentation.
Cancel a fax
Cancel the current fax transmission
▲Touch the 
Cancel Job  button on the fax Status  screen.
-or-
On the control panel, touch the  Stop button.
Touch the  OK button when the message  Job has been aborted.  displays.
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							Touch the OK button to finish canceling the fax job and return to the Fax screen.
Cancel pending faxes
1. From the Home screen, scroll to and touch the  Job Status button.
2. Touch the fax job to cancel on the  Job Status screen.
3. Touch the  Cancel Job  button.
4. Touch the  Yes button on the screen with the message  Are you sure you want to cancel this
job?  displays.
NOTE: The cancel operation may require  up to 30 seconds to complete.
Receive faxes
When the fax accessory receives incoming faxes, it  stores them in memory before printing. After the
entire fax is stored, it is printed and then dele ted from memory. Faxes print when received unless
Schedule Printing of Faxes is enabled. If Schedule  Printing of Faxes is enabled, all incoming faxes are
stored in memory and not printed. When Schedule Pr inting of Faxes is disabled, all stored faxes print.
You can change the fax-receive default settings to  modify the way a fax is received. These settings
include the following options:
● Selecting the number of rings-to-answer
● Printing date, time, and page number on faxes (stamp)
● Selecting input paper tray and destination bin
● Forwarding faxes to another number
● Blocking faxes from certain numbers
● Schedule the printing of faxes (memory lock)
● Notification settings
Create or delete speed dial lists
Speed dial allows you to assign a speed dial name 
to a single number or a group of numbers and then
send a fax to that number or number s by selecting the speed dial name.
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							Create a speed dial list
1.From the Home screen, scroll to and touch the
Fax button.  
2.
Touch the  Speed Dials  button to display the
Speed Dial  screen.  
3.
Touch a  Speed Dial Number . 
4.Touch the  Speed Dial Name  box to display the
keyboard.  
5.
Type a name for the speed dial.  
6. Touch the down arrow on the  Speed Dial
Name  box to open the drop down menu.  
7.
Touch the  Fax Number  option.  
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							8.Type a fax number for the  Speed Dial Name.
NOTE: To enter additional fax numbers for a
speed dial name, touch the screen to the right
of the last digit of the previously entered fax
number. When the cursor appears, touch the
enter key 
 to move the cursor to the
next line. Repeat this step to enter all the
numbers for the speed dial name.  
9.
Touch the  OK button. The name and fax
number (or numbers) will appear next to the
Speed Dial Number .  
10.
When finished, press the  OK button to return
to the Fax  screen  
Delete a speed dial list
1.
From the Home screen, scroll to and touch the
Fax button.  
2.
Touch the  Speed Dials  button to display the
Speed Dial  screen.  
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							3.Touch a  Speed Dials  number of the list to be
deleted.  
4.
Touch the  Delete button.  
5.Touch the  Yes button to confirm the deletion of
the speed dial list and to return to the  Fax
screen.  
Delete a single number from the speed dial list
1.
From the Home screen, scroll to and touch the
Fax button.  
2.
Touch the  Speed Dials  button to display the
Speed Dial  screen.  
3.
Touch the  Speed Dial  number of the list to
open the keyboard.  
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							4.Touch the down arrow on the  Speed Dial
Name  box to open the drop down menu and
then touch the  Fax Numbers option.  
5.
Scroll through the list of fax numbers and touch
the screen to the right of last digit of the fax
number to be deleted. Use the backspace key
to delete the fax number.  
6.
Touch the  OK button to return to the  Speed
Dials  screen.  
7.
Touch the  OK button to return to the  Fax
screen.  
Add a number to an existing speed dial list
1.
From the Home screen, scroll to and touch the
Fax button.  
2.
Touch the  Speed Dials  button to display the
Speed Dial  screen.  
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							3.Touch the  Speed Dial  number of the list to be
edited.  
4.
Touch the down arrow on the  Speed Dial
Name  box to open the drop down menu.  
5.
Touch the  Fax Numbers  item.  
6.To add a fax number for a speed dial name,
touch the screen to the right of the last digit of
the last fax number in the list. When the cursor
appears, touch the enter key 
 to
move the cursor to the next line and then type
the fax number.  
7.
Touch the  OK button to return to the  Speed
Dials  screen.  
8.
Touch the  OK button to return to the  Fax
screen.  
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