HP LaserJet 3052 User Manual

							Add or delete a contact
Speed-dial entries 1 through 10 (HP LaserJet 3050 all-in-one), 1 through 12 (HP LaserJet 3055 all-in-
one), or 1 through 16 (HP LaserJet 3390/3392 all-in-one) are also associated with their
corresponding one-touch keys on the control panel. The one-touch keys can be used for speed-dial
or group-dial entries. A maximum of 50 characters can be entered for a single fax number.
NOTE To gain access to all of the speed-dial entries, you must use the  Shift button. Speed-
dial entries 6 through 10 (HP LaserJet 3050 all-in-one), 7 through 12 (HP LaserJet 3055 all-in-
one), and 9 through 16 (HP LaserJet 3390/3392 all-in-one) are all available by pressing  Shift
and the associated one-touch key on the control panel.
NOTE Speed-dial entries, one-touch keys, and group-dial entries are more easily
programmed from the software. For instructions about programming speed-dial entries, one-
touch keys, and group-dial entries using HP  ToolboxFX, see the HP ToolboxFX online Help.
Complete the following steps to program speed-dial entries and one-touch keys from the all-in-one
control panel:
1.On the all-in-one control panel, press  Menu.
2. Use the  < or the  > button to select  Fax setup, and then press 
.
3. Press 
 to select  Phone Book .
4. Press 
 to select  Individual setup .
5. Press 
 to select  Add/Edit.
6. Use the alphanumeric buttons to specify the speed-dial entry number that you want to associate
with this fax number, and then press 
. Selecting a number from 1 to 10, 1 to 12, or 1 to 16
also associates the fax number with the corresponding one-touch key.
NOTE When entering a fax number, press  Pause until a comma ( ,) appears if you want
to insert a pause in the dialing sequence, or press  * until  W appears if you want the all-in-
one to wait for a dial tone.
7. Use the alphanumeric buttons to enter the fax number. Include any pauses or other needed
numbers, such as an area code, an access code for numbers outside a PBX system (usually \
a
9 or 0), or a long distance prefix.
8. Press 
.
9. Use the alphanumeric buttons to enter a name for the fax number. To do so, repeatedly press
the alphanumeric button for the letter that you  need until the letter appears. (For a list of
characters, see 
Using dialing characters .)
NOTETo insert punctuation, press the asterisk ( *) button repeatedly until the character
that you want appears, and then press the  > buttton to go to the next space.
10.
Press  to save the information.
11. If you have more speed-dial entries or one-touch keys to program, repeat steps 1 through 10.
ENWW Fax: How do I? 213
 
						

							To delete speed-dial entries and one-touch keys
1.On the all-in-one control panel, press  Menu.
2. Use the  < or the  > button to select  Fax setup, and then press 
.
3. Press 
 to select  Phone Book .
4. Press 
 to select  Individual setup .
5. Use the  < or the  > button to select  Delete, and then press 
.
6. Use the alphanumeric buttons to enter the number of the speed-dial entry you want to delete,
and then press 
.
7. Press 
 to confirm the deletion.
Fax phone book
Use the Fax phone book to add and remove  individuals or groups on your speed-dial list, import
phone books from a variety of sources, and update and maintain your contact list.
● To add an individual contact to your speed-dial list, 
select the check box next to the speed dial
number that you want to specify.  Type the contact name in the Contact name window. Type the
fax number in the Fax number  window. Click Add/Edit.
● To add a group of contacts to your speed-dial list, select the check box next to the speed-dial
number that you want to specify. Click 
New/Edit Group. Double-click a contact name from the
list on the left to move it to the group list on the right, or select  a name on the left and then click
the appropriate arrow to move it to the group list on the right. You can also use those two
methods to move names from right to left. When you have created a group, type a name in the
Group name  window, and then click  OK.
● To edit an existing individual speed-dial entry, click anywhere on the row containing the contact
name to select it, type changes in the appropriate windows, and then click 
Add/Edit. You can
also make changes directly in the phone book directory  list by clicking the entry and typing your
changes. Make sure that you do not  have a check mark in the Select column.
● To edit an existing group-speed-dial entry, click 
anywhere on the row containing the group
name to select it, and then click  New/Edit Group. Make any required changes, and then click
OK . You can make changes to the name of the group directly in the phone book directory list by
clicking the entry and typing your changes. Make sure that you do not have a check mark in the
Select  column.
● To delete an entry from the speed-dial list, select the item and then click 
Delete.
● To move speed dial entries, you can
 select the entry and then click Move, or you can select
Move  and then specify the entry in the dialog box. Either select  Next empty row or specify the
number of the row where you want to move the entry.
NOTE If you specify a row that is occupied, the new entry will overwrite the existing
entry.
● To import contacts from a phone book that exists in Lotus Notes, Outlook, or Outlook Express,
click 
Import Phone Book . Select the appropriate software  program, navigate to the appropriate
214 Chapter 11   How do I? ENWW
 
						

							file, and then click OK. You can also select individual entries from the phone book instead of
importing the entire phone book.
● To select all of the entries in your speed-dial list, click the 
Select column heading.
In addition to numerical digits, the following are valid characters for \
fax numbers:
● (
● )
● +
● -
● *
● #
● R
● W
● .
● ,
● 
NOTE
You must click  Apply before your changes take effect.
For more information about faxes, see Fax.
ENWW Fax: How do I? 215
 
						

							To program or edit speed-dial entries and one-touch keys
Speed-dial entries 1 through 10 (HP LaserJet 3050 all-in-one), 1 through 12 (HP LaserJet 3055 all-in-
one), or 1 through 16 (HP LaserJet 3390/3392 all-in-one) are also associated with their
corresponding one-touch keys on the control panel. The one-touch keys can be used for speed-dial
or group-dial entries. A maximum of 50 characters can be entered for a single fax number.
NOTE To gain access to all of the speed-dial entries, you must use the  Shift button. Speed-
dial entries 6 through 10 (HP LaserJet 3050 all-in-one), 7 through 12 (HP \
LaserJet 3055 all-in-
one), and 9 through 16 (HP LaserJet 3390/3392 all-in-one) are all available by pressing  Shift
and the associated one-touch key on the control panel.
NOTE Speed-dial entries, one-touch keys, and group-dial entries are more easily
programmed from the software. For instructions about programming speed-dial entries, one-
touch keys, and group-dial entries using HP  ToolboxFX, see the HP ToolboxFX online Help.
Complete the following steps to program speed-dial  entries and one-touch keys from the all-in-one
control panel:
1. On the all-in-one control panel, press  Menu.
2. Use the  < or the  > button to select  Fax setup, and then press 
.
3. Press 
 to select  Phone Book .
4. Press 
 to select  Individual setup .
5. Press 
 to select  Add/Edit.
6. Use the alphanumeric buttons to specify the speed-dial entry number that\
 you want to associate
with this fax number, and then press 
. Selecting a number from 1 to 10, 1 to 12, or 1 to 16
also associates the fax number with the corresponding one-touch key.
NOTE When entering a fax number, press  Pause until a comma ( ,) appears if you want
to insert a pause in the dialing sequence, or press *  until W appears if you want the all-in-
one to wait for a dial tone.
7. Use the alphanumeric buttons to enter the fax number. Include any pauses or other needed
numbers, such as an area code, an access code for numbers outside a PBX system (usually a
9 or 0), or a long distance prefix.
8. Press 
.
9. Use the alphanumeric buttons to enter a name for  the fax number. To do so, repeatedly press
the alphanumeric button for the letter that you need until the letter appears. (For a list of
characters, see 
Using dialing characters .)
NOTETo insert punctuation, press the asterisk ( *) button repeatedly until the character
that you want appears, and then press the  > buttton to go to the next space.
10.
Press  to save the information.
11. If you have more speed-dial entries or one-touch  keys to program, repeat steps 1 through 10.
216 Chapter 11   How do I? ENWW
 
						

							Create a new group list
If you send information to the same group of people on a regular basis, you can program a group-dial
entry to simplify the task. Group-dial entries  are composed of speed-dial entries. Group-dial entries
using numbers 1 through 10 (HP LaserJet 3050  all-in-one), 1 through 12 (HP LaserJet 3055 all-in-
one), or 1 through 16 (HP LaserJet 3390/3392 all-in-one) are also associated with the corresponding
one-touch key on the control panel.
Any individual speed-dial entry can be added to a group. All group members must have programmed
speed-dial entries or one-touch keys assigned to them  before being added to the group-dial entry.
NOTESpeed-dial entries, one-touch keys, and group-dial entries are more easily
programmed from the software. For instructions about programming speed-dial entries, one-
touch keys, and group-dial entries by using  the HP ToolboxFX, see the HP ToolboxFX online
Help.
To program group-dial entries
1. Assign a speed-dial entry to each fax number that  you want in the group. (For instructions, see
To program or edit speed-dial entries and one-touch keys.)
2. On the all-in-one control panel, press  Menu.
3. Use the  < or the  > button to select  Fax setup, and then press 
.
4. Press 
 to select  Phone Book .
5. Use the  < or the  > button to select  Group setup, and then press 
.
6. Use the  < or the  > button to select  Add/Edit group, and then press 
.
7. Use the alphanumeric buttons to enter the number  that you want to associate with this group,
and then press 
. Selecting 1 through 10, 1 through 12, or 1 through 16 also associates the
group with the corresponding one-touch key.
8. Use the alphanumeric buttons to enter a name for the group, and then press 
.
9. Press a one-touch key, and then press 
 again to confirm the addition. Repeat this step for
each group member you want to add.
-or-
Select  Phone Book , and then select the speed-dial entry for the group member you want to
add. Press 
 to confirm the addition. Repeat this step for each group member you want to add.
10. When you are finished, press 
.
11. If you have more group-dial entries to assign, press 
, and then repeat steps 1 through 10.
ENWW Fax: How do I? 217
 
						

							To delete group-dial entries
1.On the all-in-one control panel, press  Menu.
2. Use the  < or the  > button to select  Fax setup, and then press 
.
3. Press 
 to select  Phone Book .
4. Use the  < or the  > button to select  Group setup, and then press 
.
5. Use the  < or the  > button to select  Delete group, and then press 
.
6. Using the alphanumeric buttons, enter the number of the group-dial that you want to delete, and
then press 
.
7. Press 
 to confirm the deletion.
To delete an individual from a group-dial entry
1.On the all-in-one control panel, press  Menu.
2. Use the  < or the  > button to select  Fax setup, and then press 
.
3. Press 
 to select  Phone Book .
4. Use the  < or the  > button to select  Group setup, and then press 
.
5. Use the  < or the  > button to select  Del. # in group, and then press 
.
6. Use the  < or the  > button to select the individual that  you want to delete from the group.
7. Press 
 to confirm the deletion.
8. Repeat steps 6 and 7 to delete  other individuals from the group.
-or-
Press  Cancel if you are finished.
NOTE Deleting a speed-dial entry also deletes that entry from any group-dial entries that
included that speed-dial entry.
218 Chapter 11   How do I? ENWW
 
						

							To delete all phone book entries
You can delete all speed-dial entries, one-touch keys, and group-dial entries that are programmed in
the all-in-one.
CAUTIONAfter speed-dial entries, one-touch keys, and group-dial entries are deleted, they
cannot be recovered.
1. On the all-in-one control panel, press  Menu.
2. Use the  < or the  > button to select  Fax setup, and then press 
.
3. Press 
 to select  Phone Book .
4. Use the  < or the  > button to select  Delete all, and then press 
.
5. Press 
 to confirm the deletion.
To use HP ToolboxFX to create a new group list, see 
Fax phone book .
Import contacts from another source
Use the Fax phone book to add and remove individuals or groups on your speed-dial list, import
phone books from a variety of sources, and update and maintain your contact list.
● To add an individual contact to your speed-dial list, 
select the check box next to the speed dial
number that you want to specify. Type the contact name in the  Contact name window. Type the
fax number in the  Fax number window. Click  Add/Edit.
● To add a group of contacts to your speed-dial  list, select the check box next to the speed-dial
number that you want to specify. Click  New/Edit Group. Double-click a contact name from the
list on the left to move it to  the group list on the right, or select  a name on the left and then click
the appropriate arrow to move it to the group list on the right. You can also use those two
methods to move names from right to left. When you have created a group, type a name in the
Group name  window, and then click  OK.
● To edit an existing individual speed-dial entry, click
 anywhere on the row containing the contact
name to select it, type changes in the appropriate windows, and then click  Add/Edit. You can
also make changes directly in the phone book directory list by clicking the entry and typing your
changes. Make sure that you do not have a check mark in the  Select column.
● To edit an existing group-speed-dial entry, click 
anywhere on the row containing the group
name to select it, and then click  New/Edit Group. Make any required changes, and then click
OK . You can make changes to the name of the  group directly in the phone book directory list by
clicking the entry and typing your changes. Make sure that you do not have a check mark in the
Select  column.
● To delete an entry from the speed-dial list, select the item and then click 
Delete.
● To move speed dial entries, you can
 select the entry and then click Move, or you can select
Move  and then specify the entry in the dialog box. Either select  Next empty row or specify the
number of the row where you want to move the entry.
NOTE If you specify a row that is occupied,  the new entry will overwrite the existing
entry.
ENWW Fax: How do I? 219
 
						

							●To import contacts from a phone book that exists in Lotus Notes, Outlook, or Outlook Express,
click 
Import Phone Book . Select the appropriate software  program, navigate to the appropriate
file, and then click  OK. You can also select individual entries  from the phone book instead of
importing the entire phone book.
● To select all of the entries 
in your speed-dial list, click the  Select column heading.
In addition to numerical digits, the following are valid characters for fax numbers:
● (
● )
● +
● -
● *
● #
● R
● W
● .
● ,
● 
NOTE
You must click  Apply before your changes take effect.
For more information about faxes, see Fax.
Change the default light/dark (contrast) setting
The contrast affects the lightness and darkness of an outgoing fax as it is being sent.
To change the default light/dark (contrast) setting
The default light/dark setting is the contrast that is  normally applied to items that are being faxed.
The slider is set to the middle as the default setting.
1. On the all-in-one control panel, press  Menu.
2. Use the  < or the  > button to select  Fax setup, and then press 
.
3. Use the  < or the  > button to select  Fax Send setup , and then press 
.
4. Use the  < or the  > button to select  Def. Light/dark, and then press 
.
5. Use the <  button to move the slider to the left to  make the fax lighter than the original, or use the
>  button to move the slider to the right  to make the fax darker than the original.
6. Press 
 to save your selection.
220 Chapter 11   How do I? ENWW
 
						

							Change resolution settings
NOTEIncreasing the resolution increases the fax size.  Larger faxes increase the send time
and could exceed the available memory in the all-in-one.
The factory-set default resolution setting is  Fine.
Use this procedure to change the default resolution for  all fax jobs to one of the following settings:
● Standard
: This setting provides the lowest quality and the fastest transmission time.
● Fine
: This setting provides a higher resolution quality than  Standard that is usually appropriate
for text documents.
● Superfine
: This setting is best used for documents  that mix text and images. The transmission
time is slower than  Fine but faster than  Photo.
● Photo
: This setting produces the best images, but greatly increases the transmission time.
To change the default resolution setting
1. On the all-in-one control panel, press  Menu.
2. Use the  < or the  > button to select  Fax setup, and then press 
.
3. Use the  < or the  > button to select  Fax Send setup , and then press 
.
4. Use the  < or the  > button to select  Def. Resolution, and then press 
.
5. Use the  < or the  > button to change the resolution setting.
6. Press 
 to save the selection.
To adjust the resolution for the current fax job
1. On the all-in-one control panel, press  Resolution to show the current resolution setting.
2. Use the  < or the  > button to select the appropriate resolution setting.
3. Press 
 to save the selection.
NOTE This procedure changes the fax resolution for  the current fax job. For instructions
about changing the default fax resolution, see 
Changing resolution settings .
NOTE To change the fax contrast or glass-scan size, you must change the default settings.
See 
Changing the default light/dark (contrast) setting  or Changing the default glass-size setting .
ENWW Fax: How do I? 221
 
						

							Use the all-in-one control-panel buttons
The controls for sending faxes are located on the left side of the control panel.
HP LaserJet 3390/3392
HP LaserJet 3050 HP LaserJet 3055
05
06
07
08Shift
Enter text from the control panel
Use the following instructions to enter information  from the all-in-one control panel with the
alphanumeric buttons and the  < and the  > buttons:
● Numbers:
 To enter numbers, press the alphanumeric button for the number that you need.
● Letters:
 To enter letters, repeatedly press the alphanumeric  button for the letter that you need
until that letter appears. (For example, if the first  letter that you need is a “C,” press 2 repeatedly
until a  C appears in the control panel display.)
● Punctuation marks:
 To enter punctuation marks, repeatedly press  * until the character that you
need appears in the control panel display.
● Spaces:
 After entering any character, press the  > button twice to create a space after that
character and move the cursor to an insertion point after the space.
● Errors:
 If you enter a character incorrectly, use the  < button to erase the incorrect character,
and then enter the correct character.
NOTE For more information on control panel characters, see Using manual dial.
222 Chapter 11   How do I? ENWW