HP Jornada 520 Series Pocket PC Users Guide

							Chapter 6 | Microsoft Pocket Outlook | 77 
 
 
3.  Using the Input panel, enter a description and a location for the 
appointment.  
4.  If needed, tap the date and time to change them. 
5.  Enter other desired information. (You may need to hide the Input 
panel to see all available fields.) 
6.  To add notes, tap the 
Notes tab. You can enter text, draw, or create 
a recording. For more information on creating notes, see “Notes: 
capturing thoughts and ideas” later in this chapter. 
7.  When you are finished, tap 
OK to return to Calendar.  
 
 If you select 
Remind me in an appointment, your HP Jornada will remind you 
according to the options you set in the Sounds & Reminders control panel. 
 
 


5 
You can use Calendar to set up meetings with users of Outlook or Pocket 
Outlook. A meeting notice is created automatically and sent either when you 
synchronize Inbox or when you connect to your e-mail server. Indicate how 
you want meeting requests sent by tapping 
Tools and then 
Options. If you 
send and receive e-mail messages through ActiveSync, select 
ActiveSync. 



1.  Create an appointment. 
2.  In the appointment details, hide the Input panel, and then tap 
Attendees. 
3.  From the list of e-mail addresses you have entered in Contacts, 
select the meeting attendees.  
 
The meeting notice is created automatically and placed in the Outbox folder. 
For more information on sending and receiving meeting requests, see 
Calendar Help and Inbox Help on your HP Jornada. 
:#		
Contacts maintains a list of your friends and colleagues so that you can easily 
find the information you are looking for, whether you are at home or on the 
road. Using the infrared port on your HP Jornada, you can quickly share 
Contacts information with other Windows-powered devices.  
						

							78 | HP Jornada 520 Series User’s Guide    
 
 
 
The Contacts list 
When you tap a contact in the Contact list, a summary screen of the 
information you have entered is displayed. 
 
 To change the way contacts are displayed in the list, tap 
Tools and then 
Options.  
 


1. Tap 
New. 
2.  Using the Input panel, enter a name and other contact information. 
You will need to scroll down to see all available fields. 
3.  To assign the contact to a category, scroll to and then tap 
Categories. Select a category from the list. In the Contact list, you 
can display contacts by category. 
4.  To add notes, tap the 
Notes tab. You can enter text, draw, or create 
a recording. For more information on creating notes, see “Notes: 
capturing thoughts and ideas” later in this chapter. 
5.  When finished, tap 
OK to return to the Contact list.  
						

							Chapter 6 | Microsoft Pocket Outlook | 79 
 
 
%:6	
Use Tasks to keep track of what you have to do. In the Task list, overdue 
tasks are displayed in red. When you tap a task in the Task list, a summary 
screen of the information you entered is displayed. 
 
The Task list 
 To change the way information is displayed in the list, tap 
Tools and then 
Options.  
 


1. Tap 
New. 
2.  Using the Input panel, enter a subject. 
3.  You can enter a start date and due date or enter other information by 
first tapping the field. If the Input panel is open, you will need to hide 
it to see all available fields.  
						

							80 | HP Jornada 520 Series User’s Guide    
 
 
4.  To assign the task to a category, tap 
Categories, and then select a 
category from the list. (In the Task list, you can display tasks by 
category.) 
5.  To add notes, tap the 
Notes tab. You can enter text, draw, or create 
a recording. For more information on creating notes, see ”Notes: 
capturing thoughts and ideas” later in this chapter. 
6.  When finished, tap 
OK to return to the Task list. 
 
 To quickly create a task with only a subject, tap 
Entry Bar on the 
Tools menu. 
Then, tap 
Tap here to add a new task and enter your task information.  
 
):		
Quickly capture thoughts, reminders, ideas, drawings, and phone numbers 
with Notes. You can create a written note or a recording. You can also include 
a recording within a note. If a note is open when you create the recording, it 
will be included in the note as an icon. If the note list is displayed, the 
recording will be created as a standalone recording. 
 
The Notes list  
						

							Chapter 6 | Microsoft Pocket Outlook | 81 
 
 


1. Tap 
New. 
2.  Create your note by writing, drawing, typing, and/or recording. For 
more information about using the Input panel, writing and drawing on 
the screen, and creating recordings, see “Entering information” in 
chapter 2. 
 
 ;;;	
$	*4
#5
HP info exchange allows you to send and receive PIM data to and from non–
Windows-powered PDA devices (for example, Palm devices) from within 
Calendar, Contacts, and Tasks via infrared. You can also receive (but not 
send) memos from a PDA device and store them as text files in the My 
Documents folder of your HP Jornada.  
When you receive an item from a PDA device, it does not matter which Pocket 
Outlook application is active when you select 
Recv(non-Windows). For 
example, you can have Contacts open and still receive a Calendar or Task 
item. (HP info exchange is not available in Pocket Outlook Inbox.) 
 
 HP info exchange runs only on your HP Jornada. No additional software is 
required for IrDA-equipped PDA devices. 
 
 

0(-0!	35
!	
1.  In Contacts, Calendar, Tasks, tap to select the item you want to send. 
2.  Make sure the PDA device is powered on. Align the infrared port on 
your HP Jornada with the infrared port on the receiving device. 
3. Tap 
Send(non-Windows) on the 
Tools menu of a PIM application 
on your HP Jornada. The HP info exchange Send window will 
appear, indicating that your HP Jornada is looking for a receiving 
device.  
The PDA device will receive the transmitted items automatically. 
 
 You cannot send notes from your HP Jornada to a non–Windows-powered 
device by infrared. 
 
  
						

							82 | HP Jornada 520 Series User’s Guide    
 
 

0(-0!	3
5!	
1.  Set the PDA device to beam selected item(s).  
2.  Align the infrared port on your HP Jornada with the infrared port on 
the sending device.  
3. Select 
Recv(non-Windows) on the 
Tools menu of a PIM application 
on your HP Jornada. The HP info exchange Receive window will 
appear indicating that your HP Jornada is looking for a sending 
device.  
1
+

1
 
HP info exchange makes it easy to exchange essential information with an 
IrDA-equipped PDA device. The data fields of your HP Jornada Contacts, 
Calendar, and Tasks applications are mapped to the data fields on the PDA 
device to allow capture of important PIM information. However, not all of the 
data fields correspond between the two devices, so not all data can be 
exchanged. Some notes on the features and characteristics of the field 
mappings for exchanged data are listed below:  
• HP info exchange supports sending and receiving multiple contacts, 
appointments and tasks.  
• A number of Pocket Outlook fields are not used (e.g. Children, Spouse), 
because they are not used by other PDA devices or are not supported by 
the v-card standard.  
• If the number of entries of important field types (e.g. phone numbers) 
received exceeds the number of Pocket Outlook fields available to store 
them, the extra entries will be placed in the Notes section of the item.  
• For standard Contact fields (which support only single-line text), multiline 
text on PDA devices is converted into single-line text, and all CR/LF pairs 
converted to spaces. All information is retained.  
• Your HP Jornada treats Business Cards received from a PDA device as 
contacts.  
• Contents marked as ”private” in other PDA devices are not sent to your 
HP Jornada.  
• Memos received from a PDA device are stored as text files in the My 
Documents folder of your HP Jornada. The received memos may be 
renamed so that no existing memos in your HP Jornada will be 
overwritten. (You cannot send a memo from your HP Jornada to a PDA 
device.)  
  
						

							| 83 
 
 

						

							84 | HP Jornada 520 Series User’s Guide    
 
 
/#	
Microsoft Pocket Word works with Microsoft Word on your desktop PC to give 
you easy access to copies of your documents. You can create new documents 
on your HP Jornada, or you can copy documents from your desktop PC to 
your HP Jornada. Synchronize documents between your desktop PC and your 
HP Jornada regularly so that you have the most up-to-date content in both 
locations.  

#
1. On the 
Start menu, tap 
Programs, and then tap the Pocket Word 
icon. 
2.  Tap the name of a document in the file list. 
–or– 
Tap 
New to open a blank document.  
 
 To open a template rather than a blank document, select a template for new 
documents. On the 
Tools menu, tap 
Options, and then browse to select the 
default template. When you tap 
New, the template appears with appropriate 
text and formatting already provided.  
 
You can open only one document at a time; when you open a second 
document, you will be asked to save the first. You can save a document you 
create or edit in a variety of formats, including Pocket Word (.psw), Rich Text 
Format (.rtf), and Plain Text (.txt). 
You can enter information in Pocket Word in four modes: writing, drawing, 
typing, and recording. Use the 
View menu to switch between modes. Each 
mode has its own toolbar, which you can show and hide by tapping
 the 
Show/Hide Toolbar
 button on the Command bar. 
• Typing Mode. Use the Input panel to enter typed text into the document 
with either the soft keyboard or the Character Recognizer. For more 
information on entering typed text, see “Entering information” in chapter 2. 
• Writing Mode. In writing mode, use your stylus to write directly on the 
screen. Ruled lines are displayed as a guide, and the zoom magnification 
is greater than in typing mode to allow you to write more easily. For more 
information on writing and selecting writing, see “Entering information” in 
chapter 2. 
 
 Written words are converted to graphics (metafiles) when a Pocket Word 
document is converted to a Word document on your desktop PC.   
						

							Chapter 7 | Companion programs | 85 
 
 
 
• Drawing mode. In drawing mode, use your stylus to draw on the screen. 
Gridlines appear as a guide. When you lift your stylus off the screen after 
the first stroke, you will see a drawing box indicating the boundaries of the 
drawing. Every subsequent stroke within or touching the drawing box 
becomes part of the drawing. For more information on drawing and 
selecting drawings, see “Entering information” in chapter 2. 
• Recording mode. Use recording mode to embed a recording into your 
document. Recordings are saved as .wav files. For more information on 
recording, see “Entering information” in chapter 2. 
*




	

) 
• You can change the zoom magnification by tapping 
View and then 
Zoom. 
Then select the percentage you want. Select a higher percentage to enter 
text and a lower one to see more of your document. 
• If you are opening a Word document created on a desktop PC, select 
Wrap to Window on the 
View menu so that you can see the entire 
document. 
/#
Microsoft Pocket Excel works with Microsoft Excel on your desktop PC to give 
you easy access to copies of your workbooks. You can create new workbooks 
on your device, or you can copy workbooks from your desktop PC to your 
device. Synchronize workbooks between your desktop PC and your device so 
that you have the most up-to-date content in both locations. Pocket Excel 
provides fundamental spreadsheet tools, such as formulas, functions, sorting, 
and filtering, which enable you to create simple workbooks such as expense 
reports and mileage logs.  

6 

1. On the 
Start menu, tap 
Programs, and then tap the Pocket Excel 
icon. 
2.  Tap the name of a workbook in the file list. 
–or– 
Tap 
New to open a blank workbook.  
 
 To open a template rather than a blank workbook, select a template for new 
workbooks. On the 
Tools menu, tap 
Options, and then browse to select the 
default template. When you tap 
New, the template appears with appropriate 
text and formatting already provided. 
 
  
						

							86 | HP Jornada 520 Series User’s Guide    
 
 
You can open only one workbook at a time; when you open a second 
workbook, you will be asked to save the first. You can save a workbook you 
create or edit in a variety of formats, including Pocket Excel (.pxl) and Excel 
(.xls). 
*




	

0#	 
• Use full-screen mode to see as much of your worksheet as possible. Tap 
View and then 
Full Screen. To exit full-screen mode, tap 
Restore. 
• If your workbook contains sensitive information, you can protect it with a 
password. To do so, open the workbook, tap 
Edit, and then 
Password. 
• Show and hide window elements. Tap 
View and then tap the elements 
you want to show or hide. 
• Freeze panes on a worksheet. First select the cell where you want to 
freeze panes. Tap 
View and then 
Freeze Panes. You might want to 
freeze the top and leftmost panes in a worksheet to keep row and column 
labels visible as you scroll through a sheet. 
• Split panes to view different areas of a large worksheet. Tap 
View and 
then 
Split. Then drag the split bar to where you want it. To remove the 
split, tap 
View and then 
Remove Split. 
• Show and hide rows and columns. To hide a row or column, select a cell 
in the row or column you want to hide. Then tap 
Format, then 
Row or 
Column, and then 
Hide. To show a hidden row or column, tap 
Tools, 
then 
Go To,
 and then type a reference that is in the hidden row or 
column. Then tap 
Format, then 
Row or 
Column, and then 
Unhide. 
/#	$/	
Use Microsoft Windows Media Player for Pocket PC to listen to digital audio 
files, such as songs or sound clips. Media Player supports sound files 
recorded in the following formats: WMA, MP3, and WAV. 

#(

1. On the 
Start menu, tap 
Programs, and then
 tap the Windows Media 
Player icon.