HP Jornada 520 Series Pocket PC Users Guide

							Chapter 2 | Getting started | 27 
 
 


1.  In the Notes application or in File Explorer, locate the recording you 
want to send.  
2.  Tap and hold the name of the recording to display the pop-up menu. 
3.  On the pop-up menu, tap either 
Send via E-mail or 
Send via 
Infrared. 
4.  Enter an e-mail address.  
–or– 
Align the infrared port on your HP Jornada with the infrared port on 
the recipient’s computer. (The recipient’s computer must be in 
infrared receive mode.) 
+		,# 
You can find and organize the files and information on your Pocket PC in 
much the same way you do on your desktop PC: by using the Find feature or 
by using File Explorer.  
Use the Find feature to locate files that contain a specified text string or that 
match specific criteria.  



1. On the 
Start menu, tap 
Find. 
2. In the 
Find box, type the text you want to locate. 
3.  If you want to narrow your search to files of a specific type, select the 
file type in the 
Type list. 
4. Tap 
Go. 
 
 To quickly find information that is taking up storage space on your device, 
select 
Larger than 64 KB in the 
Type list.  
 
 
Use File Explorer to browse the folders on your Pocket PC and to organize 
files into folders.  



1. On the 
Start menu, tap 
Programs, and then
 tap 
File Explorer. 
 
						

							28 | HP Jornada 520 Series User’s Guide    
 
  
						

							| 29 
 
 
-
	
To get the most from your HP Jornada, you will want to connect to your 
desktop or notebook PC. This chapter describes how to establish the 
connection between your HP Jornada and your desktop PC, and how to 
synchronize and transfer files between your Pocket PC and your desktop (or 
any PC that has Microsoft ActiveSync installed). In this chapter, you will learn 
to 
• Install Microsoft ActiveSync 3.1 on your desktop PC. 
• Connect your HP Jornada by sync cable, cradle, or infrared. 
• Establish a partnership between your HP Jornada and your desktop PC. 
• Synchronize data between your HP Jornada and desktop PC. 
• Browse files on your HP Jornada from your desktop PC. 
• Transfer files between your HP Jornada and a desktop PC. 
• Back up the data on your HP Jornada.  
						

							30 | HP Jornada 520 Series User’s Guide    
 
 
./#0*
	
Before you can connect your HP Jornada to a desktop PC, you must install 
Microsoft ActiveSync on the desktop PC. Microsoft ActiveSync enables you to 
browse, synchronize, and transfer files between your desktop PC and your HP 
Jornada.  
Microsoft ActiveSync 3.1 is included on the ActiveSync CD-ROM, which 
comes with your HP Jornada. For instructions on installing ActiveSync, refer to 
the Getting Started with Microsoft ActiveSync booklet that accompanies the 
CD-ROM. For information on using ActiveSync, see ActiveSync Help on your 
desktop PC after you have installed the program. 
 
 Check the Microsoft Web site for updates to the ActiveSync software.    
,
5 
The minimum desktop PC system requirements for installing and running 
Microsoft ActiveSync 3.1 are as follows: 
• Microsoft Windows 2000, Microsoft Windows NT® Workstation 4.0 with 
Service Pack 3 or later, Microsoft Windows Me, or Microsoft Windows 
95/98 
• Pentium processor for Windows NT or Windows 2000 (166 MHz required 
for Windows 2000; 150 MHz required for Windows Me); 486/66 DX or 
higher processor (Pentium P90 recommended) for Windows 95/98 
• 16 MB of memory for Windows 95/98 (more memory will improve 
performance) or Windows NT (32 MB recommended) or Windows 2000 
(64 MB recommended); 32 MB of memory for Windows Me 
• hard disk drive with 10 to 50 MB of available hard disk space (actual 
requirements will vary based on selection of features and your current 
system configuration) 
• available 9- or 25-pin communications port (adapter required for 25-pin 
communication port) or infrared port 
• CD-ROM drive 
• VGA graphics card or compatible video graphics adapter at 256 colors or 
higher 
• keyboard 
• Microsoft Mouse or compatible pointing device  
						

							Chapter 3 | Connecting to your desktop PC | 31 
 
 
Optional components 
• audio card/speakers for sound 
• modem and/or Ethernet LAN connection for remote synchronization 
• Microsoft Internet Explorer 4.0 or higher for Mobile Channels or Mobile 
Favorites support. (Internet Explorer 5.0 is included on the ActiveSync 
CD-ROM.)  
• additional 153 MB of disk space for Microsoft Outlook 2000. 24 MB 
system RAM recommended. (Microsoft Outlook 2000 is included on the 
ActiveSync CD-ROM.) 
.
( 1		
HP Dynamic Voice is the default format for recording voice notes on your HP 
Jornada. You can transfer recordings from your HP Jornada to your desktop 
PC; however, before you can play a voice note recorded in HP Dynamic Voice 
on your desktop PC, you must install the HP Dynamic Voice compressor/ 
decompressor (codec). The procedure for installing the codec depends on 
your operating system. Follow the appropriate instructions below for your 
version of Microsoft Windows.  



!#$%&$&(
1.  Insert the HP Jornada CD-ROM into a drive on your desktop PC.  
2.  In the HP Dynamic Voice folder on the HP Jornada CD-ROM, open 
the Win9x folder. 
3.  Right-click the hpdynv.INF file, and then click 
Install on the pop-up 
menu. 
4.  If you are prompted to insert a disk, make sure that your HP Jornada 
CD-ROM is inserted, and then click 
OK. 
5.  Installation should begin automatically, and you should see the 
Copying Files dialog box.  
6.  If you see a message stating that the hpdynv.acm file is not found, 
click 
Browse, and then select the file from the Win9x folder in the HP 
Dynamic Voice folder on the HP Jornada CD-ROM. 
 



!#)

1.  Insert the HP Jornada CD-ROM into a drive on your desktop PC.  
2. On the 
Start menu, point to 
Settings, and then click 
Control Panel. 
3.  In Control Panel, click 
Multimedia. 
4. On the 
Devices tab, select 
Audio Compression CODEC. 
5. Click 
Add.  
						

							32 | HP Jornada 520 Series User’s Guide    
 
 
6.  Select Unlisted or Updated Driver from the list, and then click OK. 
7. Click 
Browse. 
8. In the 
Drives list, select the drive that contains the HP Jornada CD-
ROM.  
9. In the 
Directories list, open the HP Dynamic Voice directory, and 
then select the WinNT directory.  
10. Click 
OK. The 
Install Driver dialog box should display the path for 
downloading HP Dynamic Voice.  
11. Click 
OK. The 
Add Unlisted or Updated Driver dialog box should 
display “Hewlett Packard Dynamic Voice”.  
12. Click 
OK to install the codec onto your desktop PC. 



!#*+++
1.  Insert the HP Jornada CD-ROM into a drive on your desktop PC.  
2. On the 
Start menu, point to 
Settings, and then click 
Control Panel. 
1.  In Control Panel, double-click the 
System icon
. 
2. On the 
Hardware tab, click 
Hardware Wizard.  
3. On the 
Welcome to the Add/Remove Hardware Wizard screen, 
click 
Next. 
4. On the 
Choose a Hardware Task screen, click 
Add/Troubleshoot a 
device, and then click 
Next. 
5.  In the list of devices, select 
Add a new device, then click 
Next. 
6. In the 
Find New Hardware dialog box, select 
No, I want to select 
the hardware from a list, and then click 
Next. 
7.  In the list of Hardware types, select 
Sound, video and game 
controller, and then click 
Next. 
8. In the 
Select a Device Driver dialog box, click 
Have Disk, and then 
click 
Browse. 
9. In the 
Drives list, select the drive that contains the HP Jornada CD-
ROM.  
10. In the 
Directories list, open the HP Dynamic Voice directory, select 
the Win2000 folder, and then click 
OK. 
11. If the 
Digital Signature Not Found dialog box appears, click 
Yes to 
continue installation. 
12. In the 
Select a Device Driver screen, select 
Hewlett-Packard 
Dynamic Voice, and then click 
Next. 
13. Click 
Next to start installation. 
14. If the 
Digital Signature Not Found dialog box appears, click 
Yes to 
continue installation. 
15. Click 
Finish to complete the installation.   
						

							Chapter 3 | Connecting to your desktop PC | 33 
 
 

	
You can connect your HP Jornada to a desktop or notebook computer in three 
ways: 
• Use a sync cable to connect to a serial port. 
• Use a serial cradle to connect to a serial port.  
• Use the infrared port on your Pocket PC (if the desktop or notebook 
computer also has an infrared transmitter). 
 
Each of these methods works with all models of the HP Jornada Pocket PC. 
Serial sync cradle and additional sync cables are available as optional 
accessories. Both serial and infrared connections work with Windows 95, 
Windows 98, and Windows 2000. Windows NT supports serial connection, but 
does not support connection by infrared.  
Serial connections require a 9-pin serial communications (COM) port on your 
desktop PC. If the 9-pin serial port is in use by another device, or if your 
desktop PC has no 9-pin serial port, obtain an adapter from your computer’s 
manufacturer. 
	
1,
,	
	1 
If a sync cable was not included with your HP Jornada, you can purchase a 
serial cable as an optional accessory. For more information, see the HP 
Jornada Accessories Guide. 



1.  Connect the sync cable to a serial port on your desktop PC.  
2.  Connect the other end of the sync cable to your HP Jornada. Your 
HP Jornada should start automatically and establish a connection to 
the desktop PC.   
						

							34 | HP Jornada 520 Series User’s Guide    
 
 
 
 
	
1,
	
 
If a cradle was not included with your HP Jornada 520 Series Pocket PC, you 
can purchase a serial cradle as an optional accessory. For more information, 
see the HP Jornada Accessories Guide. 



1.  Connect the dc plug from the ac adapter to the dc jack on the cradle 
cable, and plug the ac adapter into a wall outlet.  
2.  Connect the cable from the cradle to a serial port on your desktop 
PC. 
3.  Slide your HP Jornada into the cradle. Your HP Jornada should start 
automatically and establish a connection to the desktop PC.  
						

							Chapter 3 | Connecting to your desktop PC | 35 
 
 
 
 When you remove your HP Jornada from the cradle, hold the cradle down with 
one hand and gently lift the HP Jornada with the other to avoid putting stress 
on the connectors. 
 
 
	
1,
 
The infrared port on your HP Jornada provides a convenient way to connect to 
an IrDA-equipped PC without using a cable or cradle. Many notebook 
computers have built-in infrared ports; however, you may need to install and 
configure an infrared port on a desktop PC. To install the port, follow the 
manufacturer’s instructions. More information about infrared drivers for 
Microsoft Windows is available on the Windows for Pocket PC Web site at 
www.pocketpc.com
.  
						

							36 | HP Jornada 520 Series User’s Guide    
 
 
For complete instructions on connecting to your desktop PC by infrared, refer 
to ActiveSync help on your desktop PC.  
!
When you install Microsoft ActiveSync, you are prompted to connect your HP 
Jornada and create a partnership. A partnership enables your desktop PC to 
recognize your HP Jornada when you connect and to remember the 
synchronization and file conversion settings you set.  
You can connect your HP Jornada to a desktop PC without establishing a 
partnership; however, only Pocket PCs that have a partnership with a desktop 
PC can synchronize information between the two computers. 
Your HP Jornada can have partnerships with up to two desktop (or notebook) 
PCs, for example, your home and office computers. If you regularly 
synchronize your HP Jornada with both desktop PCs, you can ensure that 
important files, contacts, and appointments are always up-to-date and identical 
on all three computers.  
 Although you can establish partnerships with two desktop PCs, you can 
synchronize e-mail messages with only one desktop PC.  
 
A single desktop PC can have partnerships with many Pocket PCs or other 
mobile devices. This is useful if you have more than one Windows-powered 
device, or if several mobile professionals share a single desktop PC. 
*+
/
+
)4 
The first time you connect, the New Partnership Wizard on your desktop PC 
helps you establish a partnership and set options for synchronizing Pocket 
Outlook data, e-mail messages, and files between your HP Jornada and 
desktop PC.  



1. When the 
New Partnership dialog box appears on your desktop PC 
screen, click 
Yes to synchronize, and then follow the instructions to 
complete the New Partnership Wizard.  
2.  At the prompt, type a name and description for your HP Jornada. The 
name must start with a letter, and it can be anything you choose (up 
to 15 characters, no spaces).