HP Jornada 520 Series Pocket PC Users Guide

							Chapter 4 | Connecting to the Internet | 57 
 
 
You can work with e-mail messages online or offline. When working online, 
you read and respond to messages while connected to the e-mail server. 
Messages are sent as soon as you tap 
Send, which saves space on your 
device. 
When working offline, you can disconnect from the e-mail server, review the 
message headers or messages that you downloaded, and then decide which 
messages you want to download completely. The next time you connect, 
Inbox downloads the complete messages you have marked for retrieval and 
sends the messages you have composed. Working offline reduces the time 
you are connected and can save money, especially if you are dialing long 
distance.  
To retrieve messages from an e-mail account, you must set up a service for 
that account. The service includes your account information, message delivery 
options, and a link to a dial-up or network connection. 

3

1. On the 
Start menu, tap 
Programs, and then tap the Inbox icon. 
2. On the 
Services menu, tap 
New Service. 
3.  Select a service type (IMAP4 or POP3) and type a name for the 
service. The name can be anything you choose. If you are not sure 
what type of service is associated with your account, consult your 
account administrator. Tap 
Next. 
4.  If you connect to your mail server using a modem, select a dial-up 
connection from the drop-down list. 
–or– 
If you connect to your mail server over a network connection, select 
Network Connection from the drop-down list. 
–or– 
Select 
Create new connection to create a new dial-up connection 
for this service. For more information on creating a dial-up 
connection, see “Creating an ISP or network connection” earlier in 
this chapter. 
5.  Type the name of your e-mail server, your e-mail user name, and 
your password. 
6.  Enter the domain (if required for Windows NT networking), the 
address of your outgoing (SMTP) mail server, and the return address 
for replies to your messages. Tap 
Next. 
7.  Set message delivery options for your service, and then tap 
Finish. 
 
To connect to your e-mail server from within Inbox, select the appropriate 
service on the 
Services menu, and then tap the Connect button (or tap 
Connect on the 
Services menu).   
						

							58 | HP Jornada 520 Series User’s Guide    
 
 
)

+


,


. 
4

Messages you receive are displayed in the message list. By default, the most 
recently received messages appear first in the list. Unread messages are 
displayed in bold. 
 
The Inbox message list 


1.  In the message list, tap the icon of the message you want to read.  
• To reply to or forward the message, tap 
. 
• To read the next message, tap the down arrow on the Command 
bar.  
						

							Chapter 4 | Connecting to the Internet | 59 
 
 
• To delete a message, tap . If your messages are still linked to 
messages on your e-mail server or desktop PC, they will be 
stored in the Deleted (local) folder. If your messages were 
downloaded directly from an e-mail server, they will be deleted 
from both your HP Jornada and the e-mail server.  
 
The Read Message Command bar 
By default, Inbox downloads only the first 100 lines of each new message 
when you connect to your e-mail server or synchronize with your desktop PC. 
No e-mail attachments are downloaded. The original messages remain on the 
e-mail server or your desktop PC. If you want to read the full message with 
attachments, you must mark the message in Inbox, and then connect to the 
mail server or synchronize again. 



1.  In the message list, tap and hold the message you want to retrieve.  
2.  On the pop-up menu, tap 
Get Full Copy.  
 
You specify your downloading preferences when you set up the service or 
select your synchronization options. You can change them at any time: 
• Change options for Inbox synchronization using ActiveSync options. For 
more information, see ActiveSync Help. 
• Change options for direct e-mail server connections in Inbox on your HP 
Jornada. On the 
Tools menu, tap 
Options. On the 
Services tab, tap the 
service you want to change. 
 
3


3

1. Tap 
New.  
2. In the 
To box, enter an e-mail address or select a name from the 
Contact list by tapping the Address Book button on the Command 
bar.   
						

							60 | HP Jornada 520 Series User’s Guide    
 
 
3.  Compose your message. 
4.  To attach a file, tap the attachment icon. 
 
 When you send a file as an attachment, be sure the message recipient can 
read the type of file you are sending. If the recipient does not have a Windows-
powered Pocket PC, be sure you save the file in an alternative format.   
 
5. Tap 
Send when you have finished the message. 
 
The message is placed in the Outbox folder on your device and will be 
delivered the next time you connect to your e-mail server or synchronize 
messages with your desktop PC. 
(3


By default, messages are displayed in one of four folders for each service you 
have created: Inbox, Deleted (local), Outbox, and Sent. The Deleted (local) 
folder contains messages that have been deleted on your HP Jornada, but are 
still linked to messages on your e-mail server or desktop PC.  
 If you are using IMAP4, you may see a Deleted Items folder. This folder is for 
messages deleted on the e-mail server.  
 
The behavior of the Deleted (local) and Sent folders depends on the options 
you have chosen. In the message list, tap 
Tools and then 
Options. On the 
Message tab, select your options. 
If you want to organize messages into additional folders, tap 
Tools, and then 
New Folder to create new folders. To move or copy a message to another 
folder, tap and hold the message in the message list, and then tap 
Move to or 
Copy to on the pop-up menu. 
Moving an e-mail message into a folder you create breaks the link between 
the messages on your HP Jornada and the copy on your desktop PC or POP3 
e-mail server. The next time you synchronize, the message may be deleted 
from the Inbox folder on the mail server or desktop PC. This prevents you from 
storing duplicate copies of an e-mail message, but it also means that you will 
no longer have access to the e-mail messages you moved out of Inbox except 
from your HP Jornada. If you have an e-mail account on an IMAP4 mail 
server, the folders you create and the messages you move will be duplicated 
on the e-mail server.   
						

							| 61 
 
 

#

	
This chapter details ways you can optimize your HP Jornada using settings 
and the HP applications, and describes ways you can expand the features and 
functionality by adding programs. This chapter also offers important tips on 
safeguarding your data by managing power and memory and using the 
security settings.  
In this chapter, you will learn to
 
• Manage power effectively. 
• Manage the memory on your HP Jornada. 
• Adjust settings for the display and sounds. 
• Use security features to protect your data. 
• Configure hardware buttons for games.  
• Configure menus for easy access to programs and documents. 
• Add or remove programs.  
						

							62 | HP Jornada 520 Series User’s Guide    
 
 
/$  
Because the data and files you save on your HP Jornada are stored in RAM, 
maintaining a continuous power supply to the HP Jornada at all times is 
extremely important. If your HP Jornada runs out of power, all information you 
have entered is lost. Although the Windows for Pocket PC operating system 
and programs cannot be erased, any custom settings and programs you have 
added are erased if you lose power.  
Under typical usage conditions, your HP Jornada should operate for approxi-
mately 8 hours between charges. Some functions, such as listening to music 
or using CompactFlash cards, use considerable power and may reduce this 
time significantly. 
You should respond as soon as possible when your HP Jornada displays a 
dialog box warning of low power. If you continue to use your HP Jornada until 
power reaches a critical low condition, a 
Battery very low message appears, 
and the device shuts down automatically. You will be unable to use your 
Pocket PC until you connect to external power for charging. Data will be 
retained for up to 5 days. 
Because your HP Jornada is charged automatically whenever it is connected 
to ac power, simply connect the HP Jornada to ac power to recharge when the 
power is low. While your HP Jornada is connected to ac power, the 
Notification LED indicates the charging status:  
• Amber indicates that the battery is charging (connected to ac power).  
• Green indicates that the battery is fully charged. 


1. On the 
Start menu, tap 
HP settings. The remaining power is 
displayed on a status bar at the bottom of the 
Settings tab.  
 Under certain conditions, the power status icon is displayed on the Command 
bar in the Today screen. Simply tap the power status icon to open the Power 
control panel.  
 
Follow these tips to ensure the longest use of your HP Jornada between 
charges: 
• Use the Power control panel to set your HP Jornada to turn off after a 
short period of inactivity.  
• Use the Backlight control panel to set the backlight to dim after a short 
period of inactivity.  
						

							Chapter 5 | Configuring your HP Jornada | 63 
 
 
• If you are playing music or using other functions that do not require the 
display, turn off the display by pressing and holding the Tasks hot key. 
(Turn on the display by pressing the Tasks hot key again or by pressing 
the On/Off button.) 
/  
The memory on your HP Jornada is allocated between storage memory and 
program memory. Windows for Pocket PC automatically manages the 
allocation between storage and program memory; however, in some situations 
(such as when memory is low), it may not be able to automatically adjust the 
allocation. If you receive a message stating that storage or program memory is 
unavailable, try the following solutions. 
8	

, 
You can try any or all of these solutions to increase storage memory: 
• Buy an optional Type I CompactFlash memory card, and move files from 
internal memory to the card. (For more information on CompactFlash 
cards, see “CompactFlash cards” in chapter 8.)  
• Delete unnecessary files. 
• Remove Web pages stored for offline viewing in Internet Explorer folders. 
• Remove programs you no longer use. See “Adding or removing 
programs” later in this chapter. 
• Clear program memory. See “Increasing program memory,” below. 
8	

, 
You can try any or all of these solutions to increase program memory: 
• Use HP task switcher or the Memory control panel to stop programs you 
are not currently using. In most cases, programs automatically stop to free 
needed memory. However, in some situations, such as when a dialog box 
is waiting for a response, the program may not be able to stop 
automatically. 
• Clear storage memory as described in the preceding section. This will free 
some storage memory so that it can be reallocated as program memory. 
• Disconnect the sync cable or remove your HP Jornada from the cradle, 
remove the CompactFlash card (if installed), and reset your HP Jornada. 
See “Resetting your HP Jornada” in chapter 9.   
						

							64 | HP Jornada 520 Series User’s Guide    
 
 

(


1.  Open the Memory control panel, and then tap the 
Running 
Programs tab. 
2.  Select a program in the list, and then tap 
Stop. 


1.  In the Today screen, tap the HP task switcher icon. 
2.  On the pop-up menu, tap 
Close Window and then tap 
Close All. 
0	7
Use the HP settings application to quickly change settings such as screen 
brightness and contrast and speaker volume, to display system information 
such as memory status and remaining power, and to change display, button, 
and power driver settings.  


1. On the 
Start menu, tap 
HP settings. 
–or– 
Press and hold the HP home menu hot key. 
*+

1
On the 
Settings tab you can adjust the screen brightness and contrast, adjust 
the speaker volume to suit your work environment, and check the remaining 
power. You can also mute the speaker by selecting the speaker mute check 
box.  
						

							Chapter 5 | Configuring your HP Jornada | 65 
 
 
 
HP settings 
 To change the speaker volume settings, you can quickly switch to the Sounds 
& Reminders control panel by tapping the Speaker button.  
 
Save your preferred settings to any of the four profiles. Select the profile you 
want to change, and then adjust the sliders to fine-tune the settings.  
The remaining power is displayed on a status bar at the bottom of the 
Settings tab. To switch to the Power control panel, tap the battery icon next to 
the power status bar.  
*+
(,
1
The 
Memory tab displays total and available (free) Storage, Program, and 
Storage Card memory. For information on allocating memory between storage 
and programs, see “Managing memory” earlier in this chapter.  
*+
	
1
Use the 
Preferences tab to customize button settings and certain power 
options.  
						

							66 | HP Jornada 520 Series User’s Guide    
 
 
To prevent inadvertently turning on your Pocket PC, you can disable the 
Record button. On the 
Preferences tab, select the 
Disable record button 
check box.  
You can also set your Pocket PC to turn on when you press one of the HP hot 
keys. On the 
Preferences tab, clear the 
Disable HP hot keys check box. (By 
default, the HP hot keys are disabled to prevent you from inadvertently turning 
on your Pocket PC.) 
You can set your Pocket PC to turn on whenever you tap the touch screen. On 
the 
Preferences tab, select the 
Tap screen to power on check box. 


This section provides some tips to safeguard your HP Jornada and the data it 
holds from theft or loss. You can set a password to protect your data and keep 
a record of when someone tries to access data on your HP Jornada. 


 
Use the HP security application to prevent unauthorized access to your HP 
Jornada and the data it holds. You can set a password to protect your data, 
set a reminder password, and keep a record of when anyone attempts to 
access data on your HP Jornada. 
If you enable password protection, you must enter your password each time 
you turn on your Pocket PC. Or, you can set a short delay, so you do not need 
to re-enter your password if you turn on your HP Jornada within a short period 
of time. The delay feature can be convenient if you frequently turn your HP 
Jornada on and off to conserve power. 
 


1. On the 
Start menu, tap 
Settings, and then on the 
Personal tab, tap 
the HP security icon. 
2. On the 
Primary tab, enter a four-digit password by tapping the 
onscreen keypad.  
3. Select the 
Enable password protection check box. 
 
 If you forget your password, you must restore your HP Jornada to the factory 
default settings. This will erase all data you have stored on your HP Jornada. 
For more information, see “Resetting your HP Jornada” in chapter 9.