HP Deskjet 9800 User Manual

							Loading media in the input tray
This section explains how to load plain paper and standard media sizes and types into the input tray.
Following are general guidelines for loading media into trays:
■If you are printing on thick or photo paper, you can use the rear manual feed slot. See 
Printing
with the front or rear manual feed slot.
■ If you are printing cards or envelopes, see 
Printing on cards and smaller-sized media  and
Printing on envelopes .
■ If you are printing one or just a few envelopes or sheets of paper, you can use the front manual
feed slot and leave your regular  media in the input tray. See 
Printing with the front or rear manual
feed slot.
To load media in the input tray
1 Raise the output tray. If the output tray is extended, close the tray.
2 Press the input tray lock and extend the input tray.
NOTE  If the small media guide is in its open position, close it by moving it 90˚
counterclockwise.
3Press the button on top of the paper width guide and slide the guide to the left to its outermost
position.
HP Deskjet 9800
4Insert up to 150 sheets of paper or a stack of  media that does not exceed the height of the paper
width guide, print-side down along the right side of the input tray until it stops.
Transparencies: Insert up to 30 transparencies, rough-side down and the adhesive strip pointing
forward, along the right side of the input tray until it stops.
5 Press the button on top of the paper width guide  and slide the guide to the right until it stops at
the edge of the media.
6 Press the input tray lock and retract the tray  until it stops at the edge of the media.
Loading media in the input tray  41
 
						

							NOTEWhen 215.9 x 279.4 mm (8.5 x 11 inch) paper is  loaded in the input tray, the tray
extension will close to the edge of the paper and leave a slight gap between the extension
and the tray. The tray extends further to accommodate larger-sized media.
7 Lower the output tray to its horizontal position.
HP Deskjet 9800
8Extend the output tray if necessary.
42 4  Printing and loading media 
 
						

							Using the automatic paper-type sensor
The automatic paper-type sensor automatically selects the print settings appropriate for the media in
the printer, particularly when used with HP media.
The sensor scans the first page of the loaded media, determines the media type, and selects the
most suitable settings for your document,  and then prints the document.
NOTEIf you know the media type, you can select the media in the  Paper Type drop-down
list.
Following are guidelines for using the automatic paper-type sensor:
■ When printing with higher-quality media, it is recommended that you select the specific paper
type in the printer driver.
■ Do not place the printer in direct sunlight. Direct sunlight can interfere with the automatic paper-
type sensor.
■ If you want to set the automatic  paper-type sensor as your default setting, see 
Changing print
settings.
For Windows
1 Open the printer driver (see 
Printing a document ).
2 Click the  Paper/Quality  tab.
3 Select  Automatic  from the Type is drop-down list.
4 Change any other desired print settings and click  OK.
For Macintosh
1 Click  File, and then click  Print.
2 Open the  Paper Type/Quality  panel.
3 Click the  Paper tab.
4 Select  Automatic  from the Paper type  drop-down list.
5 Change any other desired print settings and click  Print.
Using the automatic paper-type sensor  43
 
						

							Changing print settings
You can change print settings (such as media size or type) from an application or the printer driver.
Changes made from an application take precedence over changes made from the printer driver.
However, after the application is closed, the settings  return to the defaults configured in the printer
driver.
NOTE To set print settings for all print jobs, make  the changes in the printer driver. For more
information about printer driver features in Windows, see the printer driver online help. For
more information about printing from a specific application, see the documentation for that
application.
You can also access this feature from the  Printing Shortcuts tab. Open the printer driver,
select the  Printing Shortcuts  tab, and select the feature from the  What do you want to do?
drop-down list.
To change settings from an application for current jobs (Windows)
1 Open the document you want to print.
2 On the  File menu, click  Print, and then click  Setup or Properties .
Specific options may vary depending on the application you are using.
3 Change any other desired settings and click  OK, Print , or a similar command.
To change default settings for all future jobs (Windows)
1 Click  Start, point to  Settings, and then click  Printers or Printers and Faxes .
2 Right-click the printer icon, and then choose  Properties, Document Defaults , or Printing
Preferences .
3 Change any other desired settings and click  OK.
To change settings (Macintosh)
1 On the  File menu, click  Page Setup.
2 Change any desired settings and click  OK.
3 On the  File menu, click  Print.
4 Change any desired settings and click  Print.
44 4  Printing and loading media 
 
						

							Understanding smart software features
The printer driver provides the following smart software features. To ac\
cess the printer driver, see
Printing a document.
NOTESome features are only available in Windows. To find more information on a specific
feature in the Windows printer driver, right-click the feature and select  Whats This?
You can access some of these features from the  Printing Shortcuts tab. Open the printer
driver, select the  Printing Shortcuts  tab, and select the feature from the  What do you want
to do?  drop-down list.
■Borderless Printing : Use the entire page surface when printing photos and cards using the
borderless printing feature. See 
Printing borderless .
■ Resizing Options : Enlarge or reduce the size of your  documents with virtually no loss in print
quality or resolution. On the  Effects tab, select the  Print Document On  check box, and then
select the desired document size, followed by the  Scale to Fit check box. You can also select
Center On Page  to center your document on the printed page.
Alternatively, you can use the  % of Normal Size scroll bar to adjust the document size. You can
zoom from 25 to 400% of the original document  size, but page content may get truncated at times.
■ Print on Both Sides : Print on both sides of the paper to create professional looking brochu\
res
and catalogs. See 
Printing on both sides (duplexing) .
■ Minimize Margins : Print closer to the bottom edge of the page. On the  Paper/Quality tab, select
the  Minimize Margins  check box, and then reduce the document margins by adjusting the page
setup settings in the application being used.
■ HP Digital Photography : Use a variety of settings to improve the quality of your printed
photographs. The HP Digital Photography features should be used for high-resolution images
(600 dpi or higher) printed on photo-quality paper. On the  Paper/Quality tab, click HP Digital
Photography  after you have selected a photo media.
■ Booklet Layout : Produce booklets without worrying about pagination. All you need to do is fold
the pages and bind them into a booklet. You can  choose to bind the booklet on the left or right
side by selecting left or right edge binding. See 
Printing booklets .
■ Pages per Sheet : Arrange up to 16 pages on a single sheet of paper to reduce printing costs.
You can arrange the order of the layout. See 
Printing multiple pages on a single sheet of paper .
■ Tiling or poster printing : Take a one-page document and enlarge it  up to five times (5 x 5) for
documents up to A3+ (13 x 19 inch) size.  The enlarged document can be printed on several
sheets and assembled to form a large billboard. See 
Printing posters .
■ Mirror Image : Flip a page horizontally. This lets you write on the underside of a transparency
film, leaving the top side available for annotations with marker pens.
For Windows, on the  Basics tab select the  Mirror Image check box. For Windows 2000,
Windows Server 2003, and Windows XP,  Mirror Image is located in the  Advanced tab.
■ Banner printing : Print large images and bold, oversized  fonts on continuous feeds of paper.
See 
Printing banners .
Understanding smart software features  45
 
						

							■Print in Sepia : Print images in a brownish tone to give them an antique look. On the  Color tab,
select the  Print in Sepia  check box.
■ Print in black and white : Both black and white and color documents can be converted to
grayscale. For Windows, on the  Color tab, select the  Print in Grayscale  check box. For
Macintosh, on the  Paper tab and under the  Color drop-down list, select  Grayscale.
■ Print All Text as Black : Print all text characters as black while retaining colored graphics. On
the  Color  tab, select the  Print All Text as Black  check box.
■ Watermarks : Display short text such as CONFIDENTIAL as the background for your documents
main text. You can customize and rotate the watermark according to your preference. This
feature is found on the  Effects tab.
46 4  Printing and loading media 
 
						

							Printing a document
The steps to print a document vary depending on the software program. In general, follow this
procedure to print a document.
NOTEYou can also access this feature from the  Printing Shortcuts tab. Open the printer
driver, select the  Printing Shortcuts  tab, and select the feature from the  What do you want
to do?  drop-down list.
1Open the file you wish to print.
2 Click  File, and then click  Print.
3 To print with the printers  default print settings, click  OK or Print .
-or-
To change the print settings for  the document, open the printer driver:
For Windows : Click Properties  or Setup .
For Macintosh : Click Print or Page Setup .
The path to the printer driver will vary depending on the software program.
4 Change any desired print settings and click  OK or Print .
To find more specific printing instructions, see other sections in this section. Following are two
additional references for printing documents:
■ For descriptions of the printer driver features, see 
Understanding smart software features .
■ To make print settings apply to all documents printed by the printer, see 
Changing print settings .
Printing a document  47
 
						

							Printing with the front or rear manual feed slot
If you are printing one or just a few photos, envelopes, or sheets of paper, you can use the front
manual feed slot and leave your regular media in the input tray.
The rear manual feed slot uses a straight paper path and is designed for printing single sheets on
thick paper (up to 280 g/m
2) like cardstock and photo paper.
For information on media types and sizes supported by the manual feed slots, see 
Understanding
specifications for supported media .
Printing from the manual feed slots is performed in two stages: 1) changing the software settings,
and 2) loading the media. The following sections contain procedures for performing each stage.
NOTE If the duplex unit is installed and you want  to print using the rear manual feed slot,
replace the duplex unit with the rear access panel.
Changing the software settings
For Windows:
1 Open the printer driver (see 
Printing a document ).
2 Click the  Paper/Quality  tab.
3 Select the manual feed option from the  Source is drop-down list.
4 Change any other desired print settings and click  OK.
5 Print your document.
For Macintosh:
1 Click  File, and then click  Page Setup.
2 Select the media size and click  OK.
3 Click  File, and then click  Print.
4 Open the  Paper Type/Quality  panel.
5 Click the  Paper tab and select the media type and source.
6 Change any other desired print settings and click  Print.
48 4  Printing and loading media 
 
						

							Loading the front manual feed slot
NOTEIf there are any printouts on the output  tray, remove them before using the front
manual feed slot.
1 Extend the output tray.
2Slide the paper guide to the left to its outermost position.
3 Lift the clear plastic flap and insert the media  into the narrow opening between the output tray
and the plastic flap. Insert up to 10 sheets of paper or 5 cards or envelopes,  print-side down into
the right side of the slot until the media stops.  Insert envelopes with the flaps facing up and to the
right.
4 Slide the paper guide to the right until  it stops at the edge of the paper.
5Press the  RESUME button to proceed with printing.
To resume printing from the input tray, remove the paper from the front manual feed slot.
Printing with the front or rear manual feed slot  49
 
						

							Loading the rear manual feed slot
1Before you load the paper, adjust the paper guide to the size of paper you are printing by
aligning it with the appropriate icon below the rear manual feed slot.
2 Insert a single sheet of paper  print-side up into the left side of the rear manual feed slot. The
printer grips the paper.
3 Press the  RESUME button to proceed with printing. If you are printing more than one page, press
the  R
ESUME button after inserting each sheet of paper.
50 4  Printing and loading media