HP Deskjet 9800 User Manual

							4Follow the instructions on the screen to complete the installation.
5 When prompted, connect the USB or parallel cable  to the computer and the printer. The Found
New Hardware  wizard appears on the computer screen and  the printer icon is created in the
Printers folder.
NOTE You can also share the printer with other computers using a simple form of
networking known as locally shared networking. See 
To share the printer on a locally
shared network .
To connect the printer before installing the software
If you connected the printer to the  computer before installing the printer software, the  Found New
Hardware  wizard appeared on the computer screen.
NOTEIf you have turned on the printer, do not  turn off the printer or unplug the cable from
the printer while the installation program is running.  If you do so, the installation program will
not finish.
1 In the  Found New Hardware  dialog box that provides the option for selecting a method to locate
the driver, select the  Advanced option and click  Next.
NOTE Do not allow the  Found New Hardware  wizard to perform an automatic search
for the driver.
2 Select the check box for specifying the driver location, and ensure that\
 the other check boxes are
clear.
3 Insert the Starter CD into the CD-ROM drive. If  the CD menu appears, close the CD menu.
4 Browse to locate the root directory on the  Starter CD (for example, D), and then click  OK.
5 Click  Next, and then follow the instructions on the screen.
6 Click  Finish  to close the  Found New Hardware  wizard. The wizard automatically starts the
installation program (this might take a short while). For Windows 98 and Windows Me, you must
complete the installation program at this point if you wish to install a non-English driver.
7 Complete the installation process.
NOTE The setup program provides options to install non-driver components such as the
Toolbox, which you are recommended to install. For instructions about installing these
components, follow the steps outlined in 
To install the software before connecting the
printer .
You can also share the printer with  other computers using a simple form of networking
known as locally shared networking. See 
To share the printer on a locally shared network .
To share the printer on a locally shared network
In a locally shared network, the printer is connected directly to the USB or parallel connector of a
selected computer (known as the server) and is shared by other computers (clients).
Configuring the printer (Windows)  11
 
						

							NOTEWhen sharing a directly connected printer, use the computer with the newest
operating system as the server. For example,  if you have a computer running Windows 2000
and another computer running an older version of Windows, use the computer running
Windows 2000 as the server.
Use this configuration only in small groups or when usage is low. The computer that is
connected to the printer is slowed down  when many users print to the printer.
1From the Windows desktop, click  Start, point to  Settings, and then click  Printers or Printers
and Faxes .
2 Right-click the printer icon, click  Properties, and then click the  Sharing tab.
3 Click the option to share the printer, and give the printer a share name.
4 If you are sharing the printer with client computers that use other versions of Windows, you can
click  Additional Drivers  to install their drivers as a convenience to them. This optional step
requires you to have the Starter CD in your CD drive.
12 2  Getting started 
 
						

							Configuring the printer (Mac OS)
You can use the printer with a single Macintosh computer using a USB cable, or you can share the
printer among other users on a network.
To install the software for a locally shared network or for a direct
connection
1Connect the printer to the computer with the USB  cable or to the network with a network cable.
2 Insert the Starter CD into the CD-ROM drive, double-click  the CD icon on the desktop, and then
double-click the Setup icon.
-or-
Locate the installer in the Installer folder of the Starter CD.
3 Click  Install Driver  and follow the instructions on the screen for your connection type.
4 Open the Print Center or Printer Setup Utility, which is located in the Applications\Utilities folder.
5 To add the printer, click  Add.
6 For a direct connection, select USB from the menu.
-or-
For a network connection on an IP network, on the drop-down menu, select  Auto or Manual .
7 If you select  Auto, select the printer from the printer list.
If you select  Manual, type the IP address for the printer and click  Connect.
8 Click  Add. A mark appears beside the printer name, indicating  that this printer is now the default
printer.
9 Close the Print Center or the Printer Setup Utility.
10 If necessary, share the printer with other Macintosh computer users.
●Direct connection : Share the printer with the other Macintosh computer users. See 
To
share the printer on a locally shared network.
● Network connection : Individual Macintosh computer users who want to use the network
printer must install the printer software on their computers.
Configuring the printer (Mac OS)  13
 
						

							To share the printer on a locally shared network
When you connect the printer directly, you can still share the printer with other computers using a
simple form of networking known as locally shared networking. Use this configuration only in small
groups or when usage is low. The computer that is connected to the printer is slowed down when
many users print to the printer.
Basic requirements for sharing in a Macintosh environment include the following items:
■ The Macintosh computers must be communicating on the network using TCP/IP, and the
Macintosh computers must have IP addresses. (AppleTalk is not supported.)
■ The printer that is being shared must be connected  to a built-in USB port on the host Macintosh
computer.
■ Both the host Macintosh computer and the client Macintosh computers that are using the shared
printer must have printer-sharing software installed and the  printer driver or PPD for the printer
that is installed. (You can run the Installer program to install the printer sharing software and
associated Help files.)
■ The client Macintosh computers should have the appropriate HP printer drivers installed.
■ The client Macintosh computers must be PowerMac computers.
For more information about USB printer sharing, see the support information that is available on the
Apple website 
http://www.apple.com  or the Mac Help on the computer.
To share with other computers running Mac OS X (10.2 and later)
Use the following steps to share the printer  among Macintosh computers that are running Mac OS X
(10.2 and later):
1 Turn on printer sharing on the computer that  is connected to the printer (the host).
2 Open  System Preferences , click Sharing , click Services , and then select the  Printer Sharing
check box.
3 To print from the other Macintosh computers (the  clients) on the network, preselect the printer in
Sharing . Then, choose the neighborhood where the printer is shared and select the printer.
14 2  Getting started 
 
						

							Connecting to a network
Your printer can be shared in a network environment by connecting it directly to a network via an
optional HP Jetdirect external print server. This configuration provides better performance than
printing through a computer, flexibility in preparing a location for the printer, and the ability to share
the printer with both Windows and Macintosh users.
For information about setting up HP Jetdirect external print servers, see your HP Jetdirect hardware
and software installation guides. For more information on purchasing HP Jetdirect external print
servers, see 
HP supplies and accessories .
Installing printer software and sharing the printer (Windows)
Choose the installation option for the  type of network you have:
■ Client/server network : If your network has a computer acting as a dedicated print server, install
the printer software on the server (see 
Connecting to a network ), and then install the printer
software on the client computers (see 
Installing printer software and sharing the printer ).
■ Peer-to-peer network : If you have a peer-to-peer network (a network without a dedicated print
server), install the software on the computers  that will be using the printer (see 
Connecting to a
network).
In addition, you can connect to a network printer in both types of networks using the Add Printer
wizard in Windows.
To install the software on a network
Use the following steps to install the printer software in the following networking scenarios:
Your network has a computer acting as a dedicated print server.
You have a peer-to-peer network (a network without a dedicated print server).
1 Connect the printer to the network.
2 Close any programs that are open.
3 Insert the Starter CD into the CD-ROM  drive. The CD menu starts automatically.
Connecting to a network  15
 
						

							If the CD menu does not start automatically, click Start, and then click  Run. Browse to the CD-
ROM drive for the computer, click  Autorun.exe, and then click  Open. In the  Run dialog box,
click  OK.
4 Click  Install Printer Driver  and follow the instructions on the screen to complete the installation.
NOTEIf you are installing the software on a  dedicated print server, select the option to share
the printer when prompted, and then select  to install drivers for Windows clients. The
installation program installs the driver for the server and copies the client drivers to a l\
ocation
on the server for users (clients).
To share the printer with Windows client computers, see 
Installing printer software and
sharing the printer .
To install the printing software on client computers
After the drivers have been installed on the computer  that is acting as the print server, the printing
functionality can be shared. Individual Windows users who  want to use the network printer must
install the software on their computers (clients).
A client computer can connect to the printer in the following ways:
In the  Printers  folder, double-click the  Add Printer icon and follow the instructions for a network
installation.
-or-
On the network, browse to the printer and drag it to your  Printers folder.
-or-
Add the printer and install the software  from the INF file on your network.
On the Starter CD, the INF files are stored  in folders that use the following format: :\Setup
\Drivers\\.
For example, if your CD drive letter is D, then D:\Setup\Drivers\Win2k_XP\English would contain the
English INF file for Windows 2000, Windows Server 2003, and Windows XP.
To install the printer driver using Add Printer
1 From the Windows desktop, click  Start, point to  Settings, and then click  Printers. Or, click
Start , click  Control Panel , and then click  Printers and Faxes .
2 Double-click  Add Printer, and then click  Next.
3 Select  Network Printer  or Network Printer Server .
4 Click  Next.
5 Do one of the following:
●Type in the network path or queue name of the shared printer and click  Next. Click  Have
Disk  when prompted to select the printer model.
● Click  Next, and then locate the printer in the  Shared printers list.
6 Click  Next, and then follow the instructions on  the screen to complete the installation.
16 2  Getting started 
 
						

							Uninstalling the printer software
To uninstall the software for Windows computers
If you are using Windows 2000, Windows Server 2003, or Windows XP, you must have administrator
privileges to uninstall the printer software.
1 If the printer is connected directly  to the computer using a USB or parallel cable, disconnect the
printer.
2 Close any running applications.
3 From the  Start menu, open the Control Panel.
4 Double-click  Add/Remove Programs .
5 Select the printing software that you wish to remove.
6 Click the button for adding or removing software.
7 Follow the instructions on the screen to  complete the removal of the printer software.
NOTEIf the uninstallation process fails, restart  the computer and complete the steps
above to uninstall the software.
If the software was not successfully installed or the uninstaller could not be found,
complete the following steps to run the scrubber utility. (The scrubber utility is not
available for computers running Windows NT 4.0.)
8 (To run the scrubber utility,  complete the following steps.) Disconnect the printer from the
computer.
9 On the computer, restart Windows.
10 Insert the Starter CD in the CD drive. If  the CD menu appears, exit the CD menu.
11 Locate the scrubber utility on the Starter CD and run the utility.
●For Windows 98 and Windows Me, use the  scrub9x.exe file located in the Utils\Scrubber
\Win9x_Me folder.
● For Windows 2000, Windows Server 2003, and Windows XP, use the scrub2k.exe file
located in the Utils\Scrubber\Win2k_XP folder.
12 Double-click the  scrubber.exe file.
13 Restart you computer, and re-install the printer driver.
To uninstall the software for Macintosh computers
1 If the printer is connected directly to the  computer using a USB cable, disconnect the printer.
2 Restart the computer.
NOTE If you do not restart the computer before you uninstall the software, some files
are not removed from your computer when you run the Uninstall option.
Uninstalling the printer software  17
 
						

							3Insert the Starter CD into the CD drive.
4 Double-click the CD icon on the desktop.
5 Double-click the installer icon located in the Installer  folder and follow the instructions on the
screen.
6 When the  Main Installation  dialog box appears, select  Uninstall from the drop-down list located
in the upper-left part of the dialog box.
7 Follow the instructions on the screen  to remove the printer software.
18 2  Getting started 
 
						

							Customizing the printer software setup program
The Starter CD contains a utility that allows system administrators to create customized installation
packages that can be launched silently. System administrators can then distribute a customized
installation package by sharing it from a local or mapped network drive.
To access the utility, select Customization Utility from the CD menu. A software installation
package with the selected language and  selected printer components will be created.
To run the print driver from a customized installation package, open the fo\
lder that contains the
package and double-click the  Install.bat file.
NOTEThe Customization Utility is available only for Windows.
Customizing the printer software setup program  19
 
						

							Installing other software
■HP photo imaging software  Lets you view and edit photos and image files in Windows. To
install this software, insert the Starter CD, click the  HP Photo Imaging Software button on the
CD browser menu, and select it from the list of software shown. (See 
HP photo imaging software ).
■ Linux driver  Visit 
www.linuxprinting.org  to download the software. For information about using
Linux with HP printers, visit 
hp.sourceforge.net .
■ IBM PCL printer driver for IBM OS/2  Visit 
www7.software.ibm.com/2bcprod.nsf to download
the software and for information on using the driver.
NOTE If you are using Windows NT 4.0, Windows 2000, Windows Server 2003, or
Windows XP, you must have administrator privileges to install a printer driver.
20 2  Getting started