HP Color LaserJet CP2025dn User Manual

							Alerts
The Alerts folder contains links to the following main pages:
●Set up Status Alerts. Set up the product to send you pop-up alerts for certain events, such as low
levels of cartridge life.
●Set up E-mail Alerts. Set up the product to send you e-mail alerts for certain events, such as low
levels of cartridge life.
Set up Status Alerts
Use this to set up the product so that it sends alerts to your computer when jams, low levels of toner in
HP print cartridges, a non-HP print cartridge in use, empty input trays, and specific error messages
occur.
Select to receive a pop-up, a system tray icon, a desktop alert, or any combination of these. The pop-
up and desktop alerts only appear when the product is printing from the computer on which you set up
the alerts. Desktop alerts are only visible momentarily, and disappear automatically.
Change the Cartridge low threshold setting, which sets the toner level that causes a low toner alert,
on the System setup page.
NOTE:You must click Apply before your changes take effect.
Set up E-mail Alerts
Use this to configure up to two e-mail addresses to receive alerts when certain events occur. You can
specify different events for each e-mail address. Use the information for the e-mail server that will send
out the e-mail alert messages for the product.
NOTE:You can only configure e-mail alerts to be sent from a server that does not require user
authentication. If your e-mail server requires you to log in with a username and password, you cannot
enable e-mail alerts.
NOTE:You must click Apply before your changes take effect.
Product information
The Product information folder contains links to the following page:
●Demonstration Pages. Print pages that show the color print quality potential and overall print
characteristics of the product.
Set password
Use HP ToolboxFX or the embedded Web server to set a system password.
1.In the embedded Web server, click the Settings tab.
In HP ToolboxFX, click the Device Settings tab.
NOTE:If a password has already been set, you are prompted for it. Type the password, and then
click Apply.
2.Click Password.
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							3.In the Password box, type the password that you want to set, and then in the Confirm
password box, type the same password again to confirm your choice.
4.Click Apply to save the password.
Help
The Help folder contains links to the following main pages:
●Troubleshooting. View troubleshooting help topics, print troubleshooting pages, clean the
product, and open Microsoft Office Basic Colors. For more information about Microsoft Office Basic
Colors, see 
Match colors on page 62.
●Paper and Print Media. Print information about how to obtain optimal results from your product
using various types of paper and print media.
●Color Printing Tools. Open Microsoft Office Basic Colors or the full palette of color with associated
RGB values. For more information about Microsoft Office Basic Colors, see 
Match colors
on page 62. Use the HP Basic Color Match to adjust spot colors in your printed output.
●Animated Demonstrations. View animations that demonstrate how to perform common tasks on
your device, such as how to get the best print quality, how to remove paper jams, and how to
replace a print cartridge.
●User Guide. View information about the product usage, warranty, specifications, and support. The
User Guide is available in both HTML and PDF format.
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							Device Settings
The Device Settings folder contains links to the following main pages:
●Device Information. View information such as the product description and a contact person.
●Paper Handling. Configure trays or change the product paper-handling settings, such as default
paper size and default paper type.
●Printing. Change the default product print settings, such as number of copies and paper
orientation.
●PCL5c. Change the PCL settings.
●PostScript. Change the PS settings.
●Print Quality. Change the print-quality settings.
●Print Density. Change the print-density settings, such as contrast, highlights, midtones, and
shadows.
●Paper Types. Change the mode settings for each media type, such as letterhead, prepunched, or
glossy paper.
●System Setup. Change the system settings, such as jam recovery and auto-continue. Change the
Cartridge low threshold setting, which sets the toner level that causes a low toner alert.
●Save/Restore Settings. Save the current settings for the product to a file on your computer. Use
this file to load the same settings onto another product or to restore these settings to this product
at a later time.
●Password. Set a password to protect the device settings. Once a password is set, users will be
prompted to enter the password before being allowed to change device settings. This password is
the same as the embedded Web server password.
Device Information
The Device Information page stores data about your product for future reference. The information that
you type in the fields on this page appears on the Configuration page. You can type any character in
each of these fields.
NOTE:You must click Apply before your changes take effect.
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							Paper Handling
Use these options to configure your default settings. These are the same options that are available on
the control-panel menus on the control panel. For more information, see 
Control-panel menus
on page 9.
The following options are available for handling print jobs when the product is out of media:
●Select Wait for paper to be loaded.
●Select Cancel from the Paper out action drop-down list to cancel the print job.
●Select Override from the Paper out time drop-down list to send the print job to another paper tray.
The Paper out time field specifies how long the product waits before acting on your selections. You
can specify from 0 to 3600 seconds.
NOTE:You must click Apply before your changes take effect.
Printing
Use these options to configure the settings for all print functions. These are the same options that are
available on the control panel. For more information, see 
Control-panel menus on page 9.
NOTE:You must click Apply before your changes take effect.
PCL5c
Use these options to configure the settings when you are using the PCL print personality.
NOTE:You must click Apply before your changes take effect.
PostScript
Use this option when you are using the PostScript print personality. When the Print PostScript error
option is turned on, the PostScript error page automatically prints when PostScript errors occur.
NOTE:You must click Apply before your changes take effect.
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							Print Quality
Use these options to improve the appearance of your print jobs. These are the same options that are
available on the control panel menus. For more information, see 
Control-panel menus on page 9.
Color Calibration
●Power On Calibration. Specify whether the product should calibrate when you turn it on.
●Calibration Timing. Specify how frequently the product should calibrate.
●Calibrate Now. Set the product to calibrate immediately.
NOTE:You must click Apply before your changes take effect.
Print Density
Use these settings to make fine adjustments in the amount of each color of toner that is used for your
printed documents.
●Contrasts. Contrast is the range of difference between light (highlight) and dark (shadow) colors.
To increase the overall range between light and dark colors, increase the Contrasts setting.
●Highlights. Highlights are colors that are nearly white. To darken highlight colors, increase the
Highlights setting. This adjustment does not affect midtone or shadow colors.
●Midtones. Midtones are colors that are halfway between white and solid density. To darken
midtone colors, increase the Midtones setting. This adjustment does not affect highlight or shadow
colors.
●Shadows. Shadows are colors that are nearly solid density. To darken shadow colors, increase
the Shadows setting. This adjustment does not affect highlight or midtone colors.
Paper Types
Use these options to configure print modes that correspond to the various media types. To reset all
modes to factory default settings, select Restore modes.
NOTE:You must click Apply before your changes take effect.
System Setup
Use these system settings to configure miscellaneous print settings. These settings are not available
on the control panel.
NOTE:You must click Apply before your changes take effect.
Save/Restore Settings
Save the current settings for the product to a file on your computer. Use this file to load the same settings
onto another product or to restore these settings to this product at a later time.
Password
Set a password to protect the device settings. After a password is set, users will be prompted to enter
the password before they can access any of the HP ToolboxFX pages that read or write data from the
device. This password is the same as the embedded Web server password.
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							Service
During the printing process, paper, toner, and dust particles can accumulate inside the product. Over
time, this buildup can cause print-quality problems such as toner specks or smearing. HP ToolboxFX
provides an easy method for cleaning the paper path.
Network Settings
The network administrator can use this tab to control the network-related settings for the product when
it is connected to an IP-based network.
Shop for Supplies
This button, at the top of each page, links to a Web site where you can order replacement supplies. You
must have Internet access to use this feature.
Other Links
This section contains links that connect you to the Internet. You must have Internet access in order to
use any of these links. If you use a dial-up connection and did not connect when you first opened
HP ToolboxFX, you must connect before you can visit these Web sites. Connecting might require that
you close HP ToolboxFX and reopen it.
●HP Instant Support. Connects to the HP Instant Support Web site.
●Support and Troubleshooting. Connects to the support site for the product where you can search
for help with a specific problem.
●Product Registration. Connects to the HP product registration Web site.
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							Embedded Web server
When the product is connected to the network, the embedded Web server is automatically available.
The embedded web server can be accessed through a standard web browser
NOTE:When the product is directly connected to a computer, use the HP ToolboxFX to view the
product status.
Use the embedded Web server to view product and network status and to manage printing functions
from your computer instead of from the product control panel.
●View product control status information.
●Set the type of paper loaded in each tray.
●Determine the remaining life of all supplies and order new ones.
●View and change tray configurations.
●View and change the product settings.
●View and change network configuration.
●View support content that is specific to the current state of the product.
●Restrict access to color-printing features.
To use the embedded Web server, you must have Microsoft Internet Explorer 6 or later, Netscape
Navigator 7 or later, Safari 1.2 or later, Konqueror 3.2 or later, Firefox 1.0 or later, Mozilla 1.6 or later,
or Opera 7 or later. The embedded Web server works when the product is connected to an IP-based
network. The embedded Web server does not support IPX-based or AppleTalk printer connections. You
do not need Internet access to open and use the embedded Web server.
View the HP embedded Web server
1.In a supported Web browser on your computer, type the IP address for the product in the address/
URL field. (To find the IP address, print a configuration page. See 
Information pages
on page 68.)
NOTE:After you open the URL, you can bookmark it so that you can return to it quickly in the
future.
2.The embedded Web server has three tabs that contain settings and information about the product:
the Status tab, the Settings tab, and the Networking tab. Click the tab that you want to view.
See the following section for more information about each tab.
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							Embedded Web server sections
The table below describes the basic screens of the embedded Web server.
Tab or sectionDescription
Status tab
Provides product, status, and
configuration information.●Device Status: Shows the product status and shows the life remaining of
HP supplies, with 0% indicating that a supply has reached the end of its estimated
life.
●Supplies Status: Shows the approximate life remaining of HP supplies, with 0
percent indicating that a supply has reached the end of its estimated life. This page
also provides supplies part numbers.
●Device Configuration: Shows the information found on the product Configuration
page.
●Network Summary: Shows the information found on the product Network
Configuration page.
●Print Info Pages: Allows you to print the PCL, PCL6, PS Font Lists, and the supplies
status page that the product generates.
●Color Usage Job Log: Shows user color print jobs on a job-by-job basis.
●Event Log: Shows a list of all product events and errors.
●Support button: Provides a link to the product support page. The Support button
can be password-protected; see 
Set password on page 71
●Shop for Supplies button: Provides a link to a page where you can order supplies
for the product. The Shop for Supplies button can be password-protected; see 
Set
password on page 71
Settings tab
Provides the ability to configure the
product from your computer.●Device Information: Allows you to name the product and assign an asset number
to it. Enter the name for the primary contact who will receive information about the
product.
●Paper Handling: Allows you to change the paper-handling defaults for the product.
●Printing: Allows you to change the printing defaults for the product.
●PCL 5c: Allows you to change the PCL 5c defaults for the product.
●PostScript: Allows you to change the PostScript defaults for the product.
●Print Quality: Allows you to change the print quality defaults for the product,
including calibration settings.
●Print Density: Allows you to change the contrasts, highlights, midtones, and
shadows values for each supply.
●Paper Types: Allows you to configure print modes that correspond to the media
types that the product accepts.
●System Setup: Allows you to change the system defaults for the product.
●Service: Allows you to start the cleaning procedure on the product.
●Support button: Provides a link to the product support page. The Support button
can be password-protected.
●Shop for Supplies button: Provides a link to a page where you can order supplies
for the product. The Shop for Supplies button can be password-protected.
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							Tab or sectionDescription
NOTE:The Settings tab can be password-protected; see Set password on page 71. If
this product is on a network, always consult with the printer administrator before changing
settings on this tab.
Networking tab
Provides the ability to change
network settings from your
computer.Network administrators can use this tab to control network-related settings for the product
when it is connected to an IP-based network.
NOTE:The Networking tab can be password-protected; see 
Set password
on page 71.
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Manage supplies
Supplies life
The print cartridge use HP ColorSphere toner. For information about the number of pages the cartridges
can print, see 
www.hp.com/go/pageyield . Actual yield depends  on specific use.
Print-cartridge storage
Do not remove the print cartridge from  its package until you are ready to use it.
CAUTION:To prevent damage to the print cartridge, do  not expose it to light for more than a few
minutes.
HP policy on non-HP print cartridges
Hewlett-Packard Company cannot recommend the us e of non-HP print cartridges, either new or
remanufactured.
NOTE: Any damage caused by a non-HP print cartri dge is not covered under the HP warranty and
service agreements.
To install a new HP print cartridge, see Replace print cartridges on page 82 . To recycle the used
cartridge, follow the instructions included with the new cartridge.
HP fraud hotline and Web site
Call the HP fraud hotline (1-877-219-3183,  toll-free in North America) or go to www.hp.com/go/
anticounterfeit when you install an HP print cartridge and the control-panel message says the cartridge
is non-HP. HP will help determine if the cartridge is genuine and take steps to resolve the problem.
Your print cartridge might not be a genuine HP print cartridge if you notice the following:
● You are experiencing a high number 
of problems with the print cartridge.
● The cartridge does not look like it usually does (f
or example, the orange pull tab is missing, or the
packaging differs from HP packaging).
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