Dell 2130cn User Guide
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Notes, Notices, and Cautions Information in this document is subject to change without notice. 2008 Dell Inc. All rights reserved. Reproduction in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden. Trademarks used in this text: Dell , the DELL logo, Inspiron , Dell Precision , Dimension , OptiPlex , Latitude, PowerEdge, PowerVault, PowerApp, and Dell OpenManage are trademarks of Dell Inc.; Intel , Pentium, and Celeron are registered trademarks of Intel Corporation; Microsoft , Windows , Windows Server , MS - DOS and Windows Vista are either trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries. EMC is the registered trademark of EMC Corporation; ENERGY STAR is a registered trademark of the U.S. Environmental Protection Agency. As an ENERGY STAR Partner, Dell Inc. has determined that this product meets the ENERGY STAR guidelines for energy efficiency; Adobe and Photoshop are registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Other trademarks and trade names may be used in this document to refer to either the entities claiming the marks and names or their products. Dell Inc. disclaims any proprietary interest in trademarks and trade names other than its own. Our printer software uses some of the codes defined by the Independent JPEG Group. UNITED STATES GOVERNMENT RESTRICTED RIGHTS This software and documentation are provided with RESTRICTED RIGHTS. Use, duplication or disclosure by the Government is subject to restrictions as set forth in subparagraph (c)(1)(ii) of the Rights in Technical Data and Computer Software clause at DFARS 252.227 - 7013 and in applicable FAR provisions: Dell Inc., One Dell Way, Round Rock, Texas, 78682, USA. November 2008 Rev. A01 Dell™ 2130cn Color Laser Printer User's Guide Finding Information About Your Printer Installing the Print Head Device (PHD) Unit and Toner Cartridges Connecting Your Printer Dell Printer Configuration Web Tool Installing Optional Modules Print Media Guidelines Loading Print Media Operator Panel Printer Settings Understanding the Tool Box Menus Understanding the Printer Menus Understanding Your Printer Software Printing Setting Up for Shared Printing Understanding Fonts Understanding Printer Messages Clearing Jams Troubleshooting Guide Installing Printer Drivers Printing With Web Services on Devices (WSD) Maintaining Your Printer Removing Options Printer Specifications Appendix NOTE: A NOTE indicates important information that helps you make better use of your printer. NOTICE: A NOTICE indicates either potential damage to hardware or loss of data and tells you how to avoid the problem. CAUTION: A CAUTION indicates a potential for property damage, personal injury, or death.
Back to Contents Page Print Media Guidelines Paper Envelopes Labels Storing Print Media Identifying Print Media Sources and Specifications Print media is paper, labels, envelopes, and coated paper among others. Your printer provides high - quality printing on a variety of print media. Selecting the appropriate print media for your printer helps avoid printing troubles. This section describes selecting print media, caring for print media, and loading the print media in the standard 250 - sheet tray or optional 250 - sheet feeder. Paper For the best print quality in color, use 75 g/m 2 (20 lb) xerographic, grain long paper. For the best print quality in black and white, use 90 g/m 2 (24 lb) xerographic, grain long paper. Before buying large quantities of any print media, it is recommended that you try a sample first. When loading paper, identify the recommended print side on the paper package, and load the paper accordingly. See Loading Print Media in the Standard 250 - Sheet Tray and Optional 250 - Sheet Feeder and Loading the Single Sheet Feeder for detailed loading instructions. Paper Characteristics The following paper characteristics affect print quality and reliability. It is recommended that you follow these guidelines when evaluating new paper stock. Weight The standard 250 - sheet tray automatically feeds paper weights from 60 to 216 g/m 2 (16 to 80 lb bond) grain long. The single sheet feeder automatically feeds paper weights from 60 to 216 g/m 2 (16 to 80 lb bond) grain long. Paper lighter than 60 g/m 2 (16 lb) may not feed properly, and could cause paper jams. For best performance, use 75 g/m 2 (20 lb bond) grain long paper. Curl Curl is the tendency of print media to curve at its edges. Excessive curl can cause paper feeding problems. Curl usually occurs after the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped, even in the paper tray, can contribute to paper curling prior to printing and cause feeding problems regardless of humidity. When printing on curled paper, straighten the paper and then insert it into the single sheet feeder. Smoothness The degree of paper smoothness directly affects print quality. If the paper is too rough, the toner does not fuse to the paper properly, resulting in poor print quality. If the paper is too smooth, it can cause paper feeding problems. Smoothness between 150 and 250 Sheffield points produces the best print quality. Moisture Content The amount of moisture in the paper affects both print quality and the ability of the printer to feed the paper properly. Leave the paper in its original packaging until you are ready to use it. This limits the exposure of the paper to moisture changes that can degrade its performance. Grain Direction Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of the paper, or grain short, running the width of the paper. For 60 to 135 g/m 2 (16 to 36 lb bond) paper, grain long fibers are recommended. For paper heavier than 135 g/m 2 (36 lb bond), grain short is preferred. Fiber Content Most high - quality xerographic paper is made from 100% chemically pulped wood. Paper containing fibers such as cotton possess characteristics that can result in degraded paper handling. NOTE: The optional 250 - sheet feeder automatically feeds paper weights from 60 to 105 g/m 2 (16 to 80 lb bond) grain long. Paper lighter than 60 g/m 2 (16 lb) may not feed properly, and could cause paper jams. For best performance, use 75 g/m 2 (20 lb bond) grain long paper.
Recommended Paper To ensure the best print quality and feed reliability, use 75 g/m 2 (20 lb) xerographic paper. Business paper designed for general business use also provide acceptable print quality. Only use paper able to withstand high temperatures without discoloring, bleeding, or releasing hazardous emissions. The laser printing process heats paper to high temperatures. Check with the manufacturer or vendor to determine whether the paper you have chosen is acceptable for laser printers. Unacceptable Paper The following paper types are not recommended for use with the printer: l Chemically treated paper used to make copies without carbon paper, also known as carbonless paper, carbonless copy paper (CCP), or no carbon required (NCR) paper l Preprinted paper with chemicals that may contaminate the printer l Preprinted paper that can be affected by the temperature in the fuser l Preprinted paper that require a registration (the precise print location on the page) greater than ± 0.09 inches, such as optical character recognition (OCR) forms In some cases, you can adjust registration with your software program to successfully print on these forms. l Coated paper (erasable bond), synthetic paper, thermal paper l Rough - edged, rough or heavily textured surface paper, or curled paper l Recycled paper containing more than 25% post - consumer waste that do not meet DIN 19 309 l Multiple - part forms or documents l Print quality may deteriorate (blank spaces or blotches may appear in the text) when printing on talc or acid paper. Selecting Paper Proper paper selection helps prevent jams and ensures trouble - free printing. To help avoid jams or poor print quality: l Always use new, undamaged paper. l Before loading the paper, identify the recommended print side of the paper. This information is usually indicated on the paper package. l Do not use paper that you have cut or trimmed yourself. l Do not mix print media sizes, weights, or types in the same source. This may result in a paper jam. l Do not remove the tray while a job is printing. l Ensure that the paper is properly loaded in the tray. l Flex paper back and forth, and then fan them. Straighten the edges of the stack on a level surface. Selecting Preprinted Form and Letterhead When selecting preprinted forms and letterhead paper for the printer: l Use grain long paper for best results. l Use only forms and letterhead printed using an offset lithographic or engraved printing process. l Select paper that absorb ink, but do not bleed. l Avoid paper with rough or heavily textured surfaces. l Use paper printed with heat - resistant inks designed for use in xerographic copiers. The ink must withstand temperatures of 225°C (437°FyfZLWKRXW melting or releasing hazardous emissions. l Use inks that are not affected by the resin in toner or the silicone in the fuser. Inks that are oxidation - set or oil - based should meet these requirements; latex inks might not. If you are in doubt, contact your paper supplier. NOTE: Always print several samples before buying large quantities of any type of print media. When choosing any print media, you should consider the weight, fiber content, and color.
Printing on Letterhead
Check with the manufacturer or vendor to determine whether the pre - printed letterhead you have selected is acceptable for laser printers.
Page orientation is important when printing on letterhead. Use the following table for help when loading letterhead in the print media sources.
Selecting Pre - Punched Paper
Pre - punched paper brands can differ in the number and placement of holes and in manufacturing techniques. However, it may not be possible to print on the
paper to depending on the placement of holes on the paper.
To select and use pre - punched paper:
l Test paper from several manufacturers before ordering and using large quantities of pre - punched paper.
l Paper should be punched at the paper manufacturer and not drilled into paper already packaged in a ream. Drilled paper can cause jams when multiple
sheets feed through the printer. This may result in a paper jam.
l Pre - punched paper can include more paper dust than standard paper. Your printer may require more frequent cleaning and feed reliability may not be
as good as standard paper.
l Weight guidelines for pre - punched paper are the same as non - punched paper.
Envelopes
Depending on the choice of envelopes, it is possible to expect variable levels of light wrinkling. Before buying large quantities of any print media, it is
recommended that you try a sample first. See Loading Print Media in the Standard 250 - Sheet Tray and Optional 250 - Sheet Feeder or Loading the Single
Sheet Feeder for instructions on loading an envelope.
When printing on envelopes:
l Use only high - quality envelopes that are designed for use in laser printers.
l Set the print media source to the single sheet feeder or standard 250 - sheet tray. Set the paper type to Envelope , and select the correct size of
envelope from the printer driver.
l For best performance, use envelopes made from 75 g/m 2
(20 lb bond) paper. You can use up to 105 g/m 2
(28 lb bond) weight for the envelope feeder
as long as the cotton content is 25% or less. Envelopes with 100% cotton content must not exceed 90 g/m 2
(24 lb bond) weight.
l Use only freshly unpackaged, undamaged envelopes.
l Use envelopes that can withstand temperatures of 205°C (401°FyfZLWKRXWVHDOLQJH[FHVVLYHFXUOLQJZULQNOLQJRUUHOHDVLQJKD]DUGRXVHPLVVLRQV,I
you have any doubts about the envelopes you are considering, check with the envelope supplier.
l Adjust the guide to fit the width of the envelopes.
l To load envelope in the single sheet feeder, insert the envelope with the flaps closed and the short - edge of the envelope facing into the printer. The
print side must be facing down.
l See Loading Print Media in the Standard 250 - Sheet Tray and Optional 250 - Sheet Feeder or Loading the Single Sheet Feeder for instructions on
loading an envelope.
l Use one envelope size during a print job.
l Ensure the humidity is low because high humidity (more than 60%) and the high printing temperatures may seal the envelopes.
l For best performance, do not use envelopes that:
Print media source Print side Page orientation
Standard 250 - Sheet Tray
Optional 250 - Sheet Feeder Face up
Letterhead enters the printer last
Single Sheet Feeder Face down
Letterhead enters the printer first
Have excessive curl or twist
Are stuck together or damaged in any way
Contain windows, holes, perforations, cutouts, embossing
Use metal clasps, string ties, or metal folding bars
Have an interlocking design
Have postage stamps attached
Have any exposed adhesive when the flap is in the sealed or closed position
Have nicked edges or bent corners
Have rough, cockle, or laid finishes
Labels
Your printer can print on many labels designed for use with laser printers. Label adhesives, face sheet (printable stock), and topcoats must be able to
withstand temperatures of 205°C (401°FyfDQGSUHVVXUHRISRXQGVSHUVTXDUHLQFK SVL\f. Before buying large quantities of any print media, it is
recommended that you try a sample first.
When printing on labels:
l Set the paper type to Label from the printer driver.
l Do not load labels together with paper in the same tray. This may result in a jam.
l Do not use label sheets with a slick backing material.
l Do not print within 1 mm (0.04 inches) of the die cut.
l Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets also contaminate your printer and your
cartridge with adhesive, and could void your printer and cartridge warranties.
l Use labels that can withstand temperatures of 205°C (401°FyfZLWKRXWVHDOLQJH[FHVVLYHFXUOLQJZULQNOLQJRUUHOHDVLQJKD]DUGRXVHPLVVLRQV.
l Do not print within 1 mm (0.04 inches) of the edge of the label, of the perforations, or between die - cuts of the label.
l Do not use label sheets that have adhesive to the edge of the sheet. It is recommended that zone coating of the adhesive is done at least 1 mm (0.04
inches) away from the edges. Adhesive material contaminates your printer and could void your warranty.
l If zone coating of the adhesive is not possible, a 3 mm (0.125 inches) strip should be removed on the leading and driver edge, and a non - oozing
adhesive should be used.
l Remove a 3 mm (0.125 inches) strip from the leading edge to prevent labels from peeling inside the printer.
l Portrait orientation is preferred, especially when printing bar codes.
l Do not use labels that have exposed adhesive.
Storing Print Media
For proper print media storage, the following guidelines help avoid media feeding problems and uneven print quality.
l For best results, store print media in an environment where the temperature is approximately 21°C (70°FyfDQGWKHUHODWLYHKXPLGLW\LV\b.
l Store cartons of print media on a pallet or shelf, rather than directly on the floor.
l If you store individual packages of print media out of the original carton, ensure that they rest on a flat surface so that the edges do not buckle or curl.
l Do not place anything on top of the print media packages.
Identifying Print Media Sources and Specifications
The following tables provide information on standard and optional print media sources.
Supported Paper Sizes
Single Sheet Feeder Standard 250 - Sheet Tray Optional 250 - Sheet Feeder Duplexer
A4 (210x297 mm) Y Y Y Y
B5 (182x257 mm) Y Y Y N
A5 (148x210 mm) Y Y Y N
C5 (162x229 mm) Y Y N N
Monarch (3.875x7.5 in) Y Y N N
Supported Paper Types Paper Type Specifications Back to Contents Page Monarch LEF (7.5x3.875 in)* 1 N Y N N Envelope #10 (4.125x9.5 in) Y Y N N DL (110x220 mm) Y Y N N DL LEF (220x110 mm)* 1 N Y N N Letter (8.5x11 in) Y Y Y Y Legal (8.5x14 in) Y Y Y Y Folio (8.5x13 in) Y Y Y Y Executive (7.25 x 10.5 in) Y Y Y N Custom* 2 * 3 Y Y N N * 1 You can load the paper in two kinds of the paper orientation, the short - edge feed (SEF) and the long edge feed (LEF). The SEF is the paper orientation that is load the paper into the printer from short edge. The LEF is the paper orientation that is load the paper into the printer from long edge. The following illustration shows SEF and LEF. The arrow mark in the illustration shows the orientation of the paper loading. * 2 Custom width: 76.2 mm (3.00 inches) to 215.9 mm (8.5 inches) Custom length: 127 mm (5.00 inches) to 355.6 mm (14.00 inches) * 3 Only the administrator user can set the custom size from the printer driver. Media Single Sheet Feeder Standard 250 - Sheet Tray Optional 250 - Sheet Feeder Duplexer Plain Y* Y* Y* Y* Plain Side 2 Y Y Y N Plain Thick Y Y Y Y Plain Thick Side 2 Y Y Y N Recycled Y Y Y Y Recycled Side 2 Y Y Y N Label Y Y N N Covers Y Y N N Covers Thick Y Y N N Envelope Y Y N N Coated Y N N N Coated Thick Y N N N * Values marked by an asterisk (*) are the factory default menu settings. Paper type Weight (gsm) Remarks Plain Paper 60 - 90 - Plain Thick Paper 80/90 - 105 - Covers 106 - 163 - Covers Thick 164 - 216 - Coated 106 - 163 Inkjet printer paper cannot be used. Coated Thick 164 - 216 Inkjet printer paper cannot be used. Label 3R97408 Inkjet printer paper cannot be used. Envelopes - - Recycled - -
Back to Contents Page Loading Print Media Standard 250 - Sheet Tray and Optional 250 - Sheet Feeder Loading Print Media in the Standard 250 - Sheet Tray and Optional 250 - Sheet Feeder Single Sheet Feeder Loading the Single Sheet Feeder Using the Duplex Function Using the Output Tray Using the Output Tray Extension Loading print media properly helps prevent jams and ensures trouble - free printing. Before loading print media, identify the recommended print side of the print media. This information is usually on the print media package. Standard 250 - Sheet Tray and Optional 250 - Sheet Feeder Capacity The standard 250 - sheet tray and optional 250 - sheet feeder can hold: l 250 sheets of the standard paper. Print Media Dimensions The standard 250 - sheet tray accepts print media within the following dimensions: l Width - 76.2 mm (3.00 inches) to 215.9 mm (8.5 inches) l Length - 127 mm (5.00 inches) to 355.6 mm (14.00 inches) The optional 250 - sheet feeder accepts print media within the following dimensions: l Width - 148 mm (5.82 inches) to 215.9 mm (8.5 inches) l Length - 210 mm (8.27 inches) to 355.6 mm (14.00 inches) Loading Print Media in the Standard 250 - Sheet Tray and Optional 250 - Sheet Feeder All trays are loaded the same way. 1. Pull the tray out of the printer about 200 mm. Hold the tray with both hands, and remove it from the printer. 2. Adjust the paper guides. NOTE: To avoid paper jams, do not remove the tray while printing is in progress. NOTE: Use only laser print media. Do not use ink jet paper in this printer.
3. Before loading the print media, flex the sheets back and forth, and then fan them. Straighten the edges of the stack on a level surface.
4. Place the print media into the tray with the recommended print side facing up.
5. Adjust the width guides and length guides until they rest lightly against the edges of the stack of paper.
6. After confirming that the guides are securely adjusted, insert the tray into the printer.
7. Select the paper type from the operator panel if any print media other than plain print media is loaded. If a user - specified print media is loaded in the
standard 250 - sheet tray, you must specify the paper size setting by using the operator panel.
8. Press Menu button.
NOTE: When you feed paper from the tray loaded with Legal size paper, extend the rear side of the tray.
NOTE: Do not exceed the maximum fill line in the tray. Overfilling the tray may cause paper jams.
NOTE: When loading user - specified print media, adjust the width guides and slide the extendable part of the tray by squeezing the length guide
and sliding it until it rests lightly against the edge of the stack of paper.
9. Press or button until Tray Settings appears, and then press (Set) button.
10. Press or button until Tray 1 appears, and then press (Set) button.
11. Press or button until Paper Type appears, and then press (Set) button.
12. Press or button until the desired paper types appears, and then press (Set) button.
13. Press button.
14. Press or button until Paper Size appears, and then press (Set) button.
15. Press or button until Custom Size appears, and then press (Set) button.
16. Press or button until the desired paper size appears, and then press (Set) button.
Loading Letterhead
When using the standard 250 - sheet tray or optional 250 - sheet feeder, the letterhead enters the printer last with the print side facing up.
When using the single sheet feeder, the letterhead enters the printer first with the print side facing down.
Loading Envelopes
Use the following guidelines when loading envelopes in the standard 250 - sheet tray:
Envelope#10
Load the envelopes short edge feed with the flaps closed and the print side up. Ensure that the flaps come at the right when you face towards the printer. Print media source Print side Page orientation
Standard 250 - Sheet Tray
Optional 250 - Sheet Feeder Face up
Letterhead enters the printer last
Single Sheet Feeder Face down
Letterhead enters the printer first
NOTE: If you do not load envelopes in the standard 250 - sheet tray right after they have been removed from the packaging, they may bulge. To avoid
jams, flatten them as shown below before loading them in the standard 250 - sheet tray.