Canon Imageclass Mf8350cdn User Guide

							
6-7
Using the Fax Functions
 Useful Fax Sending Methods  
  Sending a Fax after Making a  Phone Call (Manual Sending) 
 Send a fax manually in the following cases.  If you want to make a phone call before sending fax 
documents 
 If the recipient's fax machine cannot receive a fax 
automatically 
  
FA XNumeric keys
Start
Keys to be used for this operation
  1    Connect an external telephone to this machine. 
 For details on connecting, see the following. 
  e-Manual  → 
Setting Up the Machine  → 
Specifying Initial Fax 
Settings and Connecting a Telephone Cable  → 
Connecting a 
Telephone Line 
  2     Place documents in the feeder. 
    "Placing Documents" ( →
P.2-4) 
 
   "Documents Requirements" ( →
P.2-2) 
  3     Press []. 
  4     Set scanning settings for documents as needed. 
   "Fax Settings" ( →
P.6-3)  
  5     Check the dial tone using the handset of the 
external telephone. 
 The dial tone sounds. 
  6     Dial the recipient's fax number. 
  7     Talk through the handset to the recipient. 
 When you hear a beep, proceed to Step 9. 
  8     Ask the recipient to set their fax machine to receive faxes. 
  9     When you hear a beep, press [] (B & W), and 
hang up the handset. 
 After completing the scanning, you can send the fax documents. 
      NOTE - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - \
- - -  
 Restrictions for manual sending 
   When placing documents on the platen glass, only one page can be 
sent. Furthermore, the group dialing function is not available. 
 Check the dial tone before entering a fax number. 
   If you enter the number before checking the dial tone, the call may not be connected or the wrong number may be dialed. 
 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - \
- - - - - - - - -  
•
•
 Push-button Telephone Service Using a Dial-line 
 Some types of push-button telephone services require 
the availability of a push-button line (e.g., banks, airline 
reservations, and hotel reservations). If this machine is 
connected using a dial-line, you can send the tone signal 
temporarily using the following procedures. 
 
FA XHook
Tone, Numeric keys
Keys to be used for this operation
 
  1     Press []. 
  2     Press [] (Hook), and check the dial tone. 
 The dial tone sounds. 
  3     Use the numeric keys to dial the desired information service. 
 
Specify destination. 2010 01/01 12:52AM 012XXXXXX
Start Receiving
Resolution: 200 x 1...
 
  
 
						

							
6-8
Using the Fax Functions
  4     After responding to the recoded message of the information service, press [ 
 ] (Tone). 
 You can switch to the tone signal. 
 
Specify destination. 2010 01/01 12:52AM 012XXXXXXT
Start Receiving
Resolution: 200 x 1...
 
  5     Use the numeric keys to enter the required  numbers for the information service. 
 
Specify destination. 2010 01/01 12:52AM 012XXXXXXT3456
Start Receiving
Resolution: 200 x 1...
 
  6     If you want to send faxes, press [] (B & W). 
    NOTE - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - \
- - -  
 Telephone  call 
   The external telephone must be connected to this machine. 
 Check the dial tone before entering a fax number. 
   If you enter the number before checking the dial tone, the call may 
not be connected or the wrong number may be dialed. 
 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - \
- - - - - - - - -    
   Sending a Fax Abroad (Adding Pauses) 
 When sending a fax abroad, you may need to insert a pause 
within the number. 
 When communicating abroad, the signal distance is extreme 
and the signal route complicated. Because of this, you may not 
be able to connect to a recipient by dialing an international 
telephone identifi  cation number, country code, and the 
recipient's fax number at the same time. In this case, add a 
pause after the international telephone identifi  cation number. 
Because adding a pause provides a point where wait time can 
be added when dialing, it is easier to connect to the recipient. 
 
FA XNumeric keys
Start
Pause
Keys to be used for this operation
 
  
  1     Place documents on the platen glass or load them  in the feeder. 
    "Placing Documents" ( →
P.2-4) 
 
   "Documents Requirements" ( →
P.2-2) 
  2     Press []. 
  3     Set scanning settings for documents as needed. 
   "Fax Settings" ( →
P.6-3)  
  4    Use the numeric keys to enter the international 
access code. 
 For details on international access codes, contact the telephone 
company you are subscribed with. 
 
Fax
012
 
  5     Press [] (Pause) to enter a pause as needed. 
 The letter  indicating a pause is displayed. 
 A pause in the number represents a 2-second pause. To change 
the pause time, see  "Pause Time" ( →
P.6-23) . 
 When you are adding pauses consecutively, press [
] (Pause) 
again. 
 
Fax 012P
 
  6     Enter the country code, the area code, and the fax/telephone number using the numeric keys. 
 
Fax
012p031XXXXXX
 
   •
•
•
 
						

							
6-9
Using the Fax Functions
  7     Press [] (Pause) to add a pause at the end of 
the fax/telephone number as needed. 
 The letter  is displayed at the end of the fax number. 
 The pause added to the end of the number is fi xed at 10 
seconds. 
 
Fax 012p031XXXXXXP
 
  8     Press [] (B & W). 
  
   Sending to Multiple Destinations at a Time 
( Sequential  Broadcast) 
 You can send the same document to multiple destinations. 
 
OK Numeric keysStart
Keys to be used for this operation
 
  1     Place documents on the platen glass or load them 
in the feeder. 
    "Placing Documents" ( →
P.2-4) 
 
   "Documents Requirements" ( →
P.2-2) 
  2     Select  with [] or [], and 
then press [OK]. 
 
Specify destination. 2010 01/01 12:52AM
Add Destination
Confirm/Delete Dest.
 
   •
•
  3     Select a method for adding destinations with [] or 
[
], and then press [OK]. 
 Fax  (New) 
 Address  Book 
 Coded  Dial 
 
   "Specifying Destinations" ( →
P.6-4) 
 
Add Destination Fax (New)
Address Book
Coded Dial
 
  4     Repeat Step 2 and 3 to enter all the destinations. 
  5     Press [] (B & W). 
    NOTE - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - \
- - -  
 The number of destinations capable of sequential 
broadcast 
   You can select destinations in the following combinations. 
 Specifying destinations using numeric keys: Only one destination 
 One-touch keys: Up to 19 destinations 
 Coded dial codes: Up to 181 destinations 
 When specifying destinations using the numeric keys 
   Enter the numbers, and then press [OK]. 
 When checking the specifi  ed destinations 
    Select  with [] or [], and then press [OK]. 
 
Specify destination. 2010 01/01 12:52AM
Add Destination
Confirm/Delete Dest.
 
 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - \
- - - - - - - - -  
•
•
•
•
•
•
 
						

							
6-10
Using the Fax Functions
 Rec eiving  Faxes     This section describes the procedure for receiving faxes.
  Receive  Mode 
 Your machine provides several methods for receiving fax documents. You can receive documents automatically or manually. 
 Follow the chart below to choose the fax receive mode that best suits your needs. 
 The default setting is . 
  
Auto modeReceives a fax automatically.
The machines operation changes depending on whether an external telepho\
ne is connected.
Operation for when an incoming call is received
* You can change the number of times the incoming call rings in Incoming R\
ing on P. 6-25.
Without an external telephone connected
When the call is a fax
When the call is a fax When the call is a fax When the call is a 
voice call When the call is a 
voice call
When you pick up the handset while the 
incoming call rings
When you do not pick up the handset while 
the incoming call rings
When the call is a voice call
An incoming call rings for the specified number of times. *
The machine receives 
the fax automatically. The machine does not respond.
You can start talking 
as is. The machine receives the 
fax automatically.
You cannot start talking.
With an external telephone connected
You can hear a beep. 
Following the procedure 
below, receive the fax.
(1) Press [Fax].
(2) Select  
with [   ] or [   ], and then 
press [OK].
(3) Hang up the handset.
 
 
						

							
6-11
Using the Fax Functions
The above settings between *2 and *4 can be specified in 
Detailed Settings for the Fax/Tel Mode on P. 6-13.*1 You can change the number of times the incoming call 
rings in Incoming Ring on P. 6-25.
* 2
  You can set the time taken to judge in .
* 3
  You can change the ringing time in .
* 4
  Specify which operation is performed in .
Operation for when an incoming call is received
An incoming call rings for the specified number of times.*1
When you do not pick up the handset 
within the specified number of times When you pick up the handset within 
the specified number of times
When the call is a fax When the call 
is a voice call
You can hear a 
beep.Following the 
procedure below, receive the 
fax.
(1) Press [Fax].
(2) Select  
with [   ] or [   ], and then 
press [OK].
(3) Hang up the handset. You can start 
talking as is.
The machine judges whether the 
incoming call is a fax or voice call.*2
When the call is 
a fax When the call is 
a voice call
The machine receives 
the fax automatically. The telephone rings.*3
When you pick up the 
handset during ringing
When you do not pick up 
the handset during ringing
You can start talking as is.
The machine hangs up the 
telephone or switches to the fax 
receive mode.*4
Receives a fax automatically. (An incoming call rings. To configure so that the incoming call does not ring, 
see Incoming Ring (
→P.6-25))
Respond to a telephone call by picking up the handset.Fax/Tel mode
  
  
The telephone rings the number of times specified for the built-in 
answering machine.*1
When you pick up the handset during 
ringing When the built-in answering machine 
starts up
When the call is a fax When the call is a 
voice call
The built-in answering 
machine records the 
message.*2
You can start talking as 
is.
When the call is a 
voice callWhen the call is a fax
The machine receives the 
fax automatically.You can hear a beep. 
Following the procedure 
below, receive the fax.
(1) Press [Fax].
(2) Select  
with [   ] or [   ], and then 
press [OK].
(3) Hang up the handset.
Answer modeReceives a fax automatically.
The answering machine records a message for telephone calls.
*1  Set your answering machine to answer after a few rings.
*2  Record a message on your answering machine.
  (It is recommend that you insert about 4 seconds of silence at the  beginning of the message or limit the message within 20 seconds.)
Operation for when an incoming call is received
 
 
						

							
6-12
Using the Fax Functions
  
Operation for when an incoming call is received
*1  If Manual/Auto Switch (P. 6-25) is set to , the machine switches to the fax receive operation automatically when the machine rings for a certain\
 
time.
*
2  When Remote Receiving (P. 6-25) is set, you can also receive fax  documents by dialing from your telephone.
The external phone rings.
When you pick up the handset while the 
telephone rings
When the call is a fax When the call is a voice call When you do not pick up the handset while 
the telephone rings
The machine cannot receive a call or fax.*1
You can start talking as is.
You can hear a beep. 
Following the procedure 
below, receive the fax.*2
(1) Press [Fax].
(2) Select  
with [   ] or [   ], and then 
press [OK].
(3) Hang up the handset.
Manual modeBecause this machine rings when receiving both fax and telephone calls, \
pick up the handset to respond to the call manually.
This mode is a suitable option if you expect to use the machine mainly a\
s a telephone, and only occasionally receive fax docume nts.
DRPD
(Distinctive Ring 
Pattern Detection)  modeThe DRPD service allows you to assign distinctive ring patterns for two \
phone numbers on a single telephone line. 
Your machine will automatically monitor incoming calls and, based on the \
ring pattern, will let you know if the incoming 
call is a fax or voice call. Set the fax ring pattern that matches the p\
attern assigned by your telephone company. 
Contact your telephone company for availability.
     
  Changing the Receive Mode 
 Select the fax receive mode to suit your needs. 
 
OK
FA X
Keys to be used for this operation
 
  1     Press []. 
  2     Select  with [] or [], and then press 
[OK]. 
 
Specify destination. 2010 01/01 12:52AM
RX Mode: Auto
Resolution: 200 x 1...
 
  
  3     Select a receive mode with [] or [], and then 
press [OK]. 
 
Receive Mode Auto
Fax/Tel
Manual
Answer 
 If you select  and press [OK], you need to specify the detailed 
settings. See  "Detailed Settings for the Fax/Tel Mode" ( →
P.6-13)  and specify 
the settings. 
If you select 
Press [] or [] to select a ring pattern, and then press [OK].
  
  
 
						

							
6-13
Using the Fax Functions
   Detailed Settings for the Fax/Tel Mode 
 Set the ringing time or the operations for the Fax/Tel mode. 
 
OK
FA X
Keys to be used for this operation
 
  1     Press []. 
  2     Select  with [] or [], and then 
press [OK]. 
 
Specify destination. 2010 01/01 12:52AM
RX Mode: Auto
Resolution: 200 x 1...
 
  3     Select  with [] or [], and then press 
[OK]. 
 
Receive Mode Auto
Fax/Tel
Manual
Answer 
  4     Select an item to be specifi   ed with [] or [], 
and then press [OK]. 
 
Fax/Tel 
Ring Start Time: 6
Incoming Ring Time: ...
After Ring: Receive
 
    Specify the duration for which the machine attempts 
to detect the fax tone before it starts ringing. Specify a 
duration between 5 seconds and 30 seconds, and then 
press [OK].  
     Set the ringing time. Specify a duration between 15 
seconds and 300 seconds, and then press [OK].  
    Specify the operation for when the phone is not picked 
up during calling. Select  or , and then 
press [OK]. 
 - :  Disconnects the call. 
 - :  Receives a fax. 
  5     Select  with [] or [], and then press 
[OK]. 
 The receive mode is changed.   
Fax/Tel

Ring Start Time: 6
Incoming Ring Time: ...
After Ring: Receive
  
 
						

							
6-14
Using the Fax Functions
Forwarding Fax Documents
There are two forwarding methods: registering a forwarding 
destination beforehand (automatic forwarding) and selecting a 
fax document received in the memory (manual forwarding).
  "Registering Forwarding Destinations (Automatic 
Forwarding)
" ( →P.6-14) 
  "Forwarding Received Fax Documents in Memory to Other 
Destinations (Manual Forwarding)
" ( →P.6-14) 
Also, if a forwarding error occurs, see the following section.
  "Re-forwarding/Printing/Deleting the Documents in which a 
Forwarding Error Occurs
" ( →P.6-15) 
  Registering  Forwarding  Destinations 
(Automatic Forwarding)
You can forward received documents to a specifi
 ed destination.
    IMPORTANT  
Setting for 
  You can specify also from the Remote UI.
e-Manual →
 Setting and Managing from Computer →
 Setting Transfer  
OK
Menu Log In/Ou
t
Keys to be used for this operation
1 Press [] (Menu).
  2     Select  with [] or [], and 
then press [OK]. 
 
Menu Printer Settings
Timer Settings
Adjustment/Cleaning
System Settings
 
When the system manager ID and system manager PIN are 
specifi  ed
Use the numeric keys to enter the ID and number, and then press 
[
] (ID).
 
Sys. Manager ID/PIN
Login: Press ID
Logout: Press ID Manager ID: 0123456
PIN: *******
 
  3     Select  with [] or [], 
and then press [OK]. 
 
System Settings
Dept. ID Management
Network Settings
Communications Sett...
Forwarding Settings 
  4     Select  with [] or [], and then press [OK]. 
 
Forwarding Settings Off
On
 
 Does not specify the forwarding setting.
 Enables the forwarding setting.
  5     Select a forwarding destination with [] or [], 
and then press [OK]. 
 
CAON01 01234567
CAON02 9876543...
CAON03 0011223...
All A-Z 0-9
 
6      Press [] (Menu) to close the menu screen. 
  For warding Received Fax Documents in Memory 
to Other Destinations (Manual Forwarding)
You can specify destinations and send a document in memory.
OK
Status Monitor/CancelStart
Keys to be used for this operation
1   Press [] (Status Monitor/Cancel).
 
						

							
6-15
Using the Fax Functions
2   Select  with [] or [], 
and then press [OK].
Status Monitor/Cancel Device Status
Copy Job Status
Fax Job Status/Histo
Print Job Status/Hi...
3   Select  with [] or [], and 
then press [OK].
Fax Job Status/History Send Job Status
Receive Job Status
Job History
Forwarding Error Sta...
4   Select a job that you want to forward with [] or 
[
], and then press [OK].
You cannot forward the received fax documents in the following 
conditions.
In the middle of a receiving operation
In the middle of a normal printing operation after completion of 
receiving
 
Fax Receive Job Status 12:52AM Receiving
12:54AM Waiting:RX
5   Select  with [] or [], and then press 
[OK].
Details 

Job Number: 0004
Status: Waiting to...
6   Specify the forwarding destination.
You can specify the destination only with one-touch keys or coded 
dial codes.
  "Specifying Destinations" ( →
P.6-4) 
C A N O N 012XXXXXX
GroupA 2 Destin...
User01 012xxxxx...
All A-Z
7   Press [] (B & W).
•
•
  Re-forwarding/Printing/Deleting  the 
Documents in which a Forwarding Error Occurs
OK
Status Monitor/Cancel
Keys to be used for this operation
1 Press [] (Status Monitor/Cancel).
2   Select  with [] or [], 
and then press [OK].
Status Monitor/Cancel Device Status
Copy Job Status
Fax Job Status/Histo
Print Job Status/Hi...
3   Select  with [] or [], 
and then press [OK].
Fax Job Status/History Send Job Status
Receive Job Status
Job History
Forwarding Error Stat
4   Select a job to be forwarded, printed, or deleted 
with [
] or [], and then press [OK].
Fax Forwarding Errors 12:52AM OK
12:54AM Failed #018
The detailed information is displayed.
Details


Job Number: 0004
For forwarding
(1)  Select  with [] or [], and then press [OK].
 
Details 


Job Number: 0004
 
						

							
6-16
Using the Fax Functions
(2)  Specify the forwarding destination.You can specify the destination only by one-touch keys or 
coded dial codes.
  "Specifying Destinations" ( →
P.6-4) 
 
CANON 012XXXXXX
GroupA 2 Destin...
User01 012xxxxx...
All A-Z
(3) Press [] (Status Monitor/Cancel) to close the screen.
For printing
(1)  Select  with [] or [], and then press [OK].
 
Details 


Job Number: 0004
(2)  Select  with [], and then press [OK].
 
Print?
No
Ye s
(3) Press [] (Status Monitor/Cancel) to close the screen.
For deleting
(1)  Select  with [] or [], and then press [OK].
 
Details 


Job Number: 0004
(2)  Select  with [], and then press [OK].
The job will be deleted.
 
Delete?
No
Ye s
(3) Press [] (Status Monitor/Cancel) to close the screen.