Canon Fax L2000ip User Guide

							Setting and Using the System Administrator’s ID and Password4-5
4
Restricting the Use of the Machine
5Press [▼] or [▲] until  appears ➞ press 
[OK].
6Press [OK] and   (Clear) to cancel or change the System 
Administrator’s ID.
You can also enter ‘0’ to delete the System Administrator’s ID.
NOTE
 If you are canceling the System Administrator’s ID, just press   (OK) after pressing   
(Clear) ➞ proceed to step 8.
 When you cancel the System Administrator’s ID, the system password is also canceled.
7Enter a new System Administrator’s ID and password of up to 
seven digits (from 1 to 9999999) using the numeric keys ➞ press 
[OK].
For details about entering the System Administrator’s ID and password, refer to 
steps 6 to 8 of “Setting the System Administrator’s ID and Password,” on 
p. 4-2.
The new password is displayed as you enter it.
8Press  (Stop) to return to the Standby mode.
OK
SYSTEM SETTINGS
1.SYS. ADMIN. INFO➞SYS. ADMIN. INFO
1.SYS. ADMIN. ID
OK
C
SYS. ADMIN. ID
1234567➞SYS. ADMIN. ID
C
OKC
4 1
75 2
86 3
9
0
OK
SYSTEM PASSWORD
9876543➞SYS. ADMIN. INFO
3.E-MAIL ADDRESS
 
						

							Restricting Machine Operation (Department ID Management)4-6
Restricting the Use of the Machine
4
Restricting Machine Operation 
(Department ID Management)
This section describes how to restrict the operations of the machine. We first show you how to 
set the Department ID and password to restrict the sending and copying operations. Then we 
show you how to temporarily turn ON or OFF the restrictions, how to restrict the use of the 
telephone, and how to operate the machine with restrictions ON. Finally, we show you how to 
manage the counter information.
Setting Operation Restrictions
You can create up to 100 Department IDs and passwords to restrict sending operations on the 
machine. Follow this procedure to restrict the access to all of these features:
 Sending documents
 Copying documents, and manually printing fax reports and documents received/stored in 
memory
 Using the telephone for voice communication
1Open all three one-touch speed dialing panels.
2Press [Data Registration].
3Press [▼] or [▲] until  appears ➞ press 
[OK].
The display for entering the System Administrator’s password appears if you 
have set the System Administrator’s password in the SYS.ADMIN.INFO menu. 
(See “Setting and Using the System Administrator’s ID and Password,” on 
p. 4-2.)
Data
Registration
ADDITIONAL FUNCTIONS
1.PAPER SETTINGS
OK
ADDITIONAL FUNCTIONS
6.SYSTEM SETTINGS➞SYSTEM SETTINGS
PASSWORD _
 
						

							Restricting Machine Operation (Department ID Management)4-7
4
Restricting the Use of the Machine
4If the prompt  is displayed, enter the System 
Administrator’s password using the numeric keys ➞ press [OK].
5Press [▼] or [▲] until  appears ➞ 
press [OK].
6Press [▼] or [▲] to display  ➞ press [OK].
7Press [▼] or [▲] until  appears ➞ press 
[OK].
8Press [▼] or [▲] to select the number to which the department 
will be designated ➞ press [OK].
9Enter the Department ID of up to seven digits using the numeric 
keys ➞ press [OK].
NOTE
 You can set the Department ID from 1 to 9999999. If you set the Department ID as ‘111’, 
it will be shown as . When you are requested to enter the Department ID, 
however, it is sufficient to enter ‘111’.
 You can delete the numbers you entered by pressing   (Clear).
4 1
75 2
86 3
9
0
OK
SYSTEM SETTINGS
PASSWORD➞SYSTEM SETTINGS
1.SYS. ADMIN. INFO
OK
SYSTEM SETTINGS
2.DEPT.ID MANAGEMNT➞DEPT.ID MANAGEMNT
OFF
OKDEPT.ID MANAGEMNT
ON➞DEPT.ID MANAGEMNT
1.DEPT. ID ENTRY
OK
DEPT.ID MANAGEMNT
1.DEPT. ID ENTRY➞DEPT. ID ENTRY
00:
OK
DEPT. ID ENTRY
07:➞DEPT. ID ENTRY
4 1
75 2
86 3
9
0
OK
DEPT. ID ENTRY
1234567➞DEPT.ID SETUP
1.PASSWORD
C
 
						

							Restricting Machine Operation (Department ID Management)4-8
Restricting the Use of the Machine
4
10Press [▼] or [▲] until  appears ➞ press [OK].
11Enter the password for the department of up to seven digits 
using the numeric keys ➞ press [OK].
NOTE
 If you do not want to enter a password so you can use only the Department ID for 
transactions, just press   (OK) ➞ proceed to the next step.
 If you set only the Department ID, you have to enter only the Department ID when you 
operate the machine.
12If you want to set the copy limit, press [▼] or [▲] until  appears ➞ press [OK].
13Enter the maximum number of pages that can be copied or 
printed by the registered department using the numeric keys ➞ 
press [OK].
NOTE
 You can set the copy limit from 0 to 999999.
 If you set the copy limit to 0, no copying operation can be performed by the department.
14If you want to set the transmission limit, press [▼] or [▲] until  appears ➞ press [OK].
OKDEPT.ID SETUP
1.PASSWORD➞PASSWORD
4 1
75 2
86 3
9
0
OK
PASSWORD
1234567➞DEPT.ID SETUP
2.COPY LIMITS
OK
OK
DEPT.ID SETUP
2.COPY LIMITS➞COPY LIMITS
0
4 1
75 2
86 3
9
0
OK
COPY LIMITS
100000➞DEPT.ID SETUP
3.TX LIMITS
OK
DEPT.ID SETUP
3.TX LIMITS➞TX LIMITS
0
 
						

							Restricting Machine Operation (Department ID Management)4-9
4
Restricting the Use of the Machine
15Enter the maximum number of pages that can be sent by the 
registered department using the numeric keys ➞ press [OK].
NOTE
 You can set the TX limit from 0 to 999999.
 If you set the TX limit to 0, no transmission can be performed by the department.
16If you want to assign a sender’s name for the department, press 
[▼] or [▲] until  appears ➞ press [OK].
NOTE
 To use this feature, you have to register the sender’s names first. (See Chapter 1, 
“Before You Use This Machine,” in the Facsimile Guide.) The sender name will be 
printed on the document sent by the department as TX terminal ID.
17Press [▼] or [▲] to select a sender’s name ➞ press [OK].
18Repeat steps 8 to 17 to set restrictions for other Department IDs 
and passwords.
19When you are finished, press  (Stop) to return to the Standby 
mode.
NOTE
 To operate the machine with restrictions ‘ON’, see “Operating the Machine with 
Restrictions ON,” on p. 4-13.
4 1
75 2
86 3
9
0
OK
TX LIMITS
100000➞DEPT.ID SETUP
4.SELECT SENDER
OK
DEPT.ID SETUP
4.SELECT SENDER➞SELECT SENDER
00:
OKSELECT SENDER
01:S.ROBERTS➞DEPT. ID ENTRY
08:
 
						

							Restricting Machine Operation (Department ID Management)4-10
Restricting the Use of the Machine
4
Turning Restrictions OFF or ON
Follow this procedure to turn ‘OFF’ or ‘ON’ the printing, copying and sending restrictions 
temporarily without changing the Department ID Management settings.
1Open all three one-touch speed dialing panels.
2Press [Data Registration].
3Press [▼] or [▲] until  appears ➞ press 
[OK].
4If the prompt  is displayed, enter the System 
Administrator’s password using the numeric keys ➞ press [OK].
5Press [▼] or [▲] until  appears ➞ 
press [OK].
6Press [▼] or [▲] to display  ➞ press [OK].
Data
Registration
ADDITIONAL FUNCTIONS
1.PAPER SETTINGS
OK
ADDITIONAL FUNCTIONS
6.SYSTEM SETTINGS➞SYSTEM SETTINGS
PASSWORD _
4 1
75 2
86 3
9
0
OK
SYSTEM SETTINGS
PASSWORD➞SYSTEM SETTINGS
1.SYS. ADMIN. INFO
OK
SYSTEM SETTINGS
2.DEPT.ID MANAGEMNT➞DEPT.ID MANAGEMNT
OFF
OKDEPT.ID MANAGEMNT
ON➞DEPT.ID MANAGEMNT
1.DEPT. ID ENTRY
 
						

							Restricting Machine Operation (Department ID Management)4-11
4
Restricting the Use of the Machine
7Press [▼] or [▲] until  appears ➞ press [OK].
8Select the feature you want to turn ‘OFF’ or ‘ON’.
●To turn ‘OFF’ or ‘ON’ restricted printing:
❏Press [▼] or [▲] until  appears ➞ press [OK].
❏Press [▼] or [▲] to display  or  ➞ press [OK].
NOTE
 This setting turns ‘OFF’ or ‘ON’ the restriction for printing fax reports and documents 
stored in memory, and copying function.
●To turn ‘OFF’ or ‘ON’ restricted sending:
❏Press [▼] or [▲] until  appears ➞ press [OK].
❏Press [▼] or [▲] to display  or  ➞ press [OK].
9Press  (Stop) to return to the Standby mode.
OKDEPT.ID MANAGEMNT
3.RESTRICTIONS➞RESTRICTIONS
1.RESTRICT PRINTING
OKRESTRICTIONS
1.RESTRICT PRINTING➞RESTRICT PRINTING
OFF
OKRESTRICT PRINTING
OFF➞RESTRICTIONS
2.RESTRICT TX
OKRESTRICTIONS
2.RESTRICT TX➞RESTRICT TX
OFF
OKRESTRICT TX
OFF➞DEPT.ID MANAGEMNT
4.PRINT WITH NO ID
 
						

							Restricting Machine Operation (Department ID Management)4-12
Restricting the Use of the Machine
4
Restricting the Use of the Telephone
This section describes how to restrict the use of the telephone. When the telephone restriction 
feature is turned ‘ON’, the handset and   (Hook) are disabled. If you press   (Hook), you 
will not hear a dial tone.
1Open all three one-touch speed dialing panels.
2Press [Data Registration].
3Press [▼] or [▲] until  appears ➞ press 
[OK].
4If the prompt  is displayed, enter the System 
Administrator’s password using the numeric keys ➞ press [OK].
5Press [▼] or [▲] until  appears ➞ press [OK].
6Press [▼] or [▲] to display  ➞ press [OK].
Data
Registration
ADDITIONAL FUNCTIONS
1.PAPER SETTINGS
OK
ADDITIONAL FUNCTIONS
6.SYSTEM SETTINGS➞SYSTEM SETTINGS
PASSWORD _
4 1
75 2
86 3
9
0
OK
SYSTEM SETTINGS
PASSWORD➞SYSTEM SETTINGS
1.SYS. ADMIN. INFO
OKSYSTEM SETTINGS
3.LOCK PHONE➞LOCK PHONE
OFF
OKLOCK PHONE
ON➞SYSTEM SETTINGS
4.NETWORK SETTINGS
 
						

							Restricting Machine Operation (Department ID Management)4-13
4
Restricting the Use of the Machine
7Press  (Stop) to return to the Standby mode.
NOTE
 To turn the restriction ‘OFF’ again, repeat this procedure from step 1, and select ‘OFF’.
Operating the Machine with Restrictions ON
This section describes how to operate the machine with the operation restriction features set up 
and turned ‘ON’.
1If you see the message  when the machine is 
in Standby mode, the restriction is turned ‘ON’. Enter the 
Department ID using the numeric keys ➞ press [OK].
NOTE
 You can also use the System Administrator’s ID and password instead of the 
Department ID and password when you are asked to enter the Department ID and 
password to begin operating the machine. In this case, you are using the machine as the 
System Administrator, and do not need to enter the System Administrator’s password 
when you enter the SYSTEM SETTINGS menu.
2If the message  is displayed, enter the 
Department password using the numeric keys ➞ press [OK].
NOTE
 The sender name will appear on the LCD display only when you have set a sender name 
in the SELECT SENDER menu. (See page 4-9.)
 If you have set the sender name 00 for the Department ID in the SELECT SENDER 
menu, no sender name will be displayed.
3Continue operating the machine.
4 1
75 2
86 3
9
0
OK
ENTER DEPT.ID
1234567➞DEPT.ID PASSWORD
_
4 1
75 2
86 3
9
0
OK
DEPT.ID PASSWORD
➞01 S.ROBERTS
 
						

							Restricting Machine Operation (Department ID Management)4-14
Restricting the Use of the Machine
4
Checking and Clearing the Counter 
Information
This section describes how to check and clear the counter information for each department.
1Open all three one-touch speed dialing panels.
2Press [Data Registration].
3Press [▼] or [▲] until  appears ➞ press 
[OK].
4If the prompt  is displayed, enter the System 
Administrator’s password using the numeric keys ➞ press [OK].
5Press [▼] or [▲] until  appears ➞ 
press [OK].
6Press [▼] or [▲] to display  ➞ press [OK].
Data
Registration
ADDITIONAL FUNCTIONS
1.PAPER SETTINGS
OK
ADDITIONAL FUNCTIONS
6.SYSTEM SETTINGS➞SYSTEM SETTINGS
PASSWORD _
4 1
75 2
86 3
9
0
OK
SYSTEM SETTINGS
PASSWORD➞SYSTEM SETTINGS
1.SYS. ADMIN. INFO
OK
SYSTEM SETTINGS
2.DEPT.ID MANAGEMNT➞DEPT.ID MANAGEMNT
OFF
OKDEPT.ID MANAGEMNT
ON➞DEPT.ID MANAGEMNT
1.DEPT. ID ENTRY