Brother Printers Intellifax 4750 Plain Paper 4mb 14 4k Owners Manual

							SETUP AUTO DIAL NUMBERS7 - 3
Setting Up Groups for Broadcasting
Groups allow you to send the same fax message to many fax numbers by
pressing only one One Touch Group key (and 
Start). First, youÕll need to
store each fax number as a One Touch or Speed Dial number. Then, you can
combine them into a Group.  Each Group uses up a One Touch key. Finally,
you can have up to six small Groups, or you can assign up to 131 numbers to
one large Group.
You can include up to 31 One Touch keys, and up to 100 Speed Dial
numbers. If you broadcast to more than the maximum locations available,
you will be unable to set up transmissions using Dual Access and the Timer.
(See Storing One Touch Dial Numbers, page 7-1 and Storing Speed Dial
Numbers, page 7-2.)
1For the FAX, press Function, 6, 3.
For the MFC, press 
Function, 1, 6, 3.
2Select a One Touch key where youSELECT ONE-TOUCH
wish to store the Group number.
(For example, press One Touch
key 
02 for Group 1.)
3Use the dial pad to enter the Group numberSETUP GROUP:GO
ENTER & SETand press Set.
(For example, press 
1 for Group 1.)
4To include One Touch or Speed Dial
numbers in the Group, enter them as
if you were dialing. For example, for
One Touch key 
05, press One Touch
key 
05. For Speed Dial location 09,G01:*O5#O9
ENTER & SETpress Speed Dial, then press 0, 9 on the
dial pad. The display shows 
05, #09.
5When youÕre finished adding numbers,
press 
Set.
6Use the dial pad and the chart on page 4-2NAME:
ENTER & SETto enter a name for the group and press Set.
(For example, NEW CLIENTS)
7Press Stop to exit.
You can print a list of all One Touch and Speed Dial numbers.
(See Chapter 10, Printing Reports.)
If you lose electrical power, numbers stored in memory will not be lost.
(See Broadcasting, page 6-11.) 
						

							SETUP AUTO DIAL NUMBERS7 - 4
Changing One Touch and Speed Dial Numbers
If you try to store a One Touch or Speed Dial number in a location where a
number is already stored, the screen displays the current name stored at
that location, then prompts you to either
*O1: BROTHER
1.CHANGE 2.EXIT
1Press 1 to change the number, or press 2 to exit without changing it.
2Enter a new number and press Set.
nIf you want to erase the number, press Clear when the cursor is to the
left of the digits.
nIf you want to change a digit, use  or  to position the cursor under
the digit you want to change, then type over it.
3Follow the directions from Step 4 for Storing One Touch Numbers or
Storing Speed Dial Numbers. 
						

							TELEPHONE OPERATIONS8 - 1
8 8
Dialing Options
You can send faxes or make telephone calls by dialing manually or by
using Tel-index, One Touch or Speed Dial memory.
Manual Dialing
Manual dialing is simply pressing all of the digits of the phone number.
1Pick up the handsetÑORÑPress Hook.
2When you hear a dial tone, dial the call using the dial pad.
3If you pressed Hook to dial the call, pick up the handset when the other
party answers. (The speaker works only one way; the other party wonÕt be
able to hear you unless you pick up the handset.)
4To hang up, replace the handset.
One Touch  Dialing
1Pick up the handsetÑORÑPress Hook.
2When you hear a dial tone, press the One Touch key of the location you
want to call. (See Storing One Touch Dial Numbers, page 7-1.)
3If you pressed Hook to dial the call, pick up the handset when the other
party answers. (The speaker works only one way; the other party wonÕt be
able to hear you unless you pickup the handset.)
4To hang up, replace the handset.
If you try to use a One Touch location with no number stored in it, youÕll
hear a warning sound, and screen will display NOT REGISTERED. The
display will return to normal after 2 seconds.
If you are sending a fax, press 
Start after pressing the One Touch key.  If
you picked up the handset, press 
Start when the receiving fax machine
answers with fax tones.
Telephone Operations 
						

							TELEPHONE OPERATIONS8 - 2
Speed Dialing
1Pick up the handsetÑORÑPress Hook.
(See Storing Speed Dial Numbers, page 7-2.)
2When you hear a dial tone, press Speed Dial, then press the two-digit
Speed Dial number.
3If you pressed Hook to dial the call, pick up the handset when the other
party answers. (The speaker works only one way; the other party wonÕt be
able to hear you unless you pickup the handset.)
4To hang up, replace the handset.
If you are sending a fax, press Start after pressing the Speed Dial number.
If you picked up the handset, press 
Start when the receiving fax machine
answers with fax tones.
Dialing Access Codes and Credit Card Numbers
Sometimes you may want to choose from among several long distance
carriers when you make a call.  Rates may vary depending upon the time
and destination.  To take advantage of low rates, you can store the access
codes or long-distance carriers as One Touch and Speed Dial numbers. You
can store these long dialing sequences by dividing them and setting them up
separately in any combination.  You can even include manual dialing using
the dial pad.  The combined number will be dialed in the order you entered
it, as soon as you press 
Start.  (See Storing One Touch Dial Numbers, page
7-1.)
For example:
You store Ò555Ó on One Touch key 
03 and Ò7000Ó on One Touch key 02.
If you press One Touch 
03, 02 and Start you can dial Ò555-7000Ó.  To
temporarily change a number, you can substitute part of the number with
manual dialing using the dial pad.  For example, to change the number to
555-7001 you could press One Touch 
03 and press 7, 0, 0, 1 using the
dialing pad.
Pause after dialing Speed Dial numbers for the name to be displayed
before you enter the next portion of the dialing sequence.
Hold
1Press Hold to put a call on Hold.
2You can replace the handset without disconnecting the call.
3Pick up the machineÕs handset to release the call from Hold. Picking up an
extension handset will not release the call from Hold. 
						

							TELEPHONE OPERATIONS8 - 3
Pause
Press Redial/Pause to insert a 3.5 second pause between numbers. If you are
dialing overseas, you can press 
Redial/Pause as many times as needed to
increase the length of the pause.
Fax Redial
If youÕre sending a fax manually and the line is busy, press Redial/Pause to
retry the number.
If youÕre sending a fax automatically and the line is busy, the machine
will redial automatically up to three times at 5 minute intervals.
Tone/Pulse
If you have pulse dialing service, but need to send tone signals
(for telephone banking, for example), follow the directions below. If you
have touch tone service, you do not need this feature to send tone signals.
1Lift the handset.
2Press . Digits dialed after  will send tone signals.
3When you hang up, the machine returns to pulse dialing service.
Searching Telephone  Index
You can search for names you have stored in One Touch and Speed Dial
memories. Names are stored alphabetically. (See Storing One Touch Dial
Numbers, page 7-1 and Storing Speed Dial Numbers, page 7- 2.)
1Press Tel-index, then enter the first letter of the name youÕre looking for.
2Press  or  to search the memory.
3When the screen displays the name you want to call, pick up the handset
or press 
Hook.
4Press Start to begin dialing.
5If you pressed Hook to dial the call, pick up the handset when the other
party answers. (The speaker works only one way; the other party wonÕt be
able to hear you unless you pickup the handset.)
6When the call is over, hang up. 
						

							TELEPHONE OPERATIONS8 - 4 
						

							REMOTE FAX OPTIONS9 - 1
9 9
Fax Forwarding/Paging
You cannot use Paging and Fax Forwarding at the same time.
You cannot use Paging and Fax Forwarding when ÒFax StorageÓ is set to
OFF.
Programming a Fax Forwarding Number
When Fax Forwarding is set to ON, your machine stores the received fax
in memory, then dials the fax number youÕve programmed, and forwards
the fax message.
1For the FAX, press Function, 8, 1.
For the MFC, press 
Function, 1, 8, 1.
2Press  or  until the screen displaysFAX FORWARD?
SELECT  & SETand press Set.
3Enter the forwarding number (up toFWD#:
ENTER & SET20 digits) and press Set.
4Press Stop to exit.
Remote Fax Options 
						

							REMOTE FAX OPTIONS9 - 2
Programming Paging Number
When Paging is selected, your machine dials the pager number youÕve
programmed, and dials your Personal Identification Number (PIN) when
connected, to activate your pager and let you know you have a fax
message in the memory.
1For the FAX, press Function, 8, 1.
For the MFC, press 
Function, 1, 8, 1.
2Press  or  until the screen displaysPAGING?
SELECT  & SETand press Set.
3Enter your pager phone number (up to 20PAG#:
ENTER & SET
digits) followed by   and press Set.
Do not include the area code if it is the same as that of your machine.
For example, 
18005551234.
4If your pager requires a PIN, enter the PIN, press , press Redial/Pause, enter
your fax number, then press 
 and press Set.
For example, 
12345Redial/Pause18005212846.
ÑORÑIf you do not need a PIN, press 
Redial/Pause, enter the fax number,
then press 
 and press Set.
For example, 
Redial/Pause18005212846.
5Press Stop to exit.
You cannot change a Paging number or PIN remotely.
Setting Fax Storage
If you set Fax Storage to ON, you will be able to retrieve fax messages
from another location, using Fax Forwarding, Paging, or Remote Retrieval
functions.  The screen will indicate when you have a fax stored in
memory. (See Remote Retrieval, page 9-3.)
1For the FAX, press Function, 8, 2.
For the MFC, press 
Function, 1, 8, 2.
2Press  or  to select ON (or OFF) andFAX STORAGE:OFF?
SELECT     & SETpress Set.
3Press Stop to exit.
If there are faxes in memory when you turn Fax Storage to OFF, the screen
prompts you to erase any faxes in memory.
If you press 
1, all fax data is erased andERASE ALL FAX?
1.YES 2.NOFax Storage is turned off.  If you press 2,
data is not erased, and Fax Storage remains on. 
						

							REMOTE FAX OPTIONS9 - 3
Changing Remote Retrieval Access Code
Enter your Remote Retrieval Access Code when the machine picks up
your call, so you can access features remotely.  The access code is preset
to 1 5 9 
, but you can change this. The  cannot be changed.
1For the FAX, press Function, 8, 3.
For the MFC, press 
Function, 1, 8, 3.
2Enter a three-digit number from 000 to 999 and press Set.
(Do not use the same digits that appear in your Fax Receive Code or
Telephone Answer  Code.)
3Press Stop to exit.
Remote Retrieval
You can call your machine from any fax machine using touch tone and use
a Remote Retrieval Access Code and other button presses to retrieve fax
messages. Cut out the Remote Retrieval Access Card on the last page and
keep it in your wallet as an aid.
Using Remote Retrieval Access Code
1Dial your fax number from a fax machine using touch tone.
(See Changing Remote Retrieval Access Code on this page.)
2When your machine answers and beeps, immediately enter your
Remote Retrieval Access Code (1 5 9 
).
3Your machine signals the kinds of messages received:
1 long beep Ñ Fax message(s)
No long beeps Ñ No messages
4Your machine then prompts you with two short beeps to enter a command.
If you wait longer than 30 seconds to enter a command, your machine
hangs up. If you enter an invalid command, your machine beeps three
times.
5Press 9 0 to reset your machine when youÕre finished.
6Hang up.
If your machine is set to Manual mode, you can access your machine by
waiting about 2 minutes, then entering the Remote Retrieval Access Code
within 30 seconds. 
						

							REMOTE FAX OPTIONS9 - 4
Remote Commands
Follow the commands below to access features remotely. When you call
your machine and enter your Remote Retrieval Access Code (1 5 9 
), the
system will signal you with two short beeps to enter a remote command.
 Remote Commands
95 Changing Fax Forwarding/
Paging setting
1 OFF
2 Fax Forwarding
3 Paging
4 FAX FWD No.
6 Fax Storage ON
7 Fax Storage OFFOperation Details
96 Retrieve a fax
1 Memory Status List
2 Retrieve all faxes
3 Erase fax from
the memoryIf you hear one long beep, the change is
accepted. If you hear three short beeps, you
cannot change it because the conditions have
not been met. (Example: registering paging
number).  You can register your fax
forwarding number by using 4. FAX FWD
NO (see page 9-6).  Once you have registered
the number, your machine will change
automatically to FAX FWD:ON mode. Then
retrieve a Memory Status List by entering
961 (see page 9-6) to make sure that the Fax
Forwarding number you registered is correct
on the List.
You can set FAX STORAGE to ON or OFF.
Enter the number of a remote fax machine to
receive the Memory Status List or stored fax
message(s). (See page 9-5.)
If you hear one long beep, you can erase fax
message(s) from the memory.
97 Check the receiving status
1 FaxYou can check whether your machine has
received any fax message(s).  If yes, you will
hear one long beep.  If no, you will hear three
short beeps.
98 Change Answer Mode
1 TAD
2 FAX/TEL
3 FAX
If you hear one long beep, you can change the
Answer Mode.  If you hear three short beeps,
you cannot change it.
90 ExitAfter a long beep, you can exit remote retrieval.