Brother MFC 9465CDN User Manual

							Dialling and storing numbers
35
5
Additional ways to 
store numbers
5
Setting up Groups for 
Broadcasting5
If you often want to send the same fax 
message to many fax numbers you can set 
up a group.
Groups are stored on a One Touch key or a 
Speed Dial number. Each group uses up a 
One Touch key or a Speed Dial location. You 
can then send the fax message to all the 
numbers stored in a group just by pressing a 
One Touch key or entering a Speed Dial 
number, and then pressing Mono Start.
Before you can add numbers to a group, you 
need to store them as One Touch or Speed 
Dial numbers. You can have up to 20 small 
groups, or you can assign up to 315 numbers 
to one large group.
aPress Menu, 2, 3, 3. 
23.Address Book
3.Setup Groups
Group Dial:
Press Speed Dial or On
bChoose the One Touch key or Speed 
Dial location where you want to store the 
group.
Press a One Touch key.
Press aSpeed Dial and then enter 
the three-digit Speed Dial location.
Press OK.
cUse the dial pad to enter a group 
number (01 to 20).
Press OK.
dTo add One Touch or Speed Dial 
numbers follow the instructions below:
For One Touch numbers, press the 
One Touch keys one after the other.
For Speed Dial numbers, press 
aSpeed Dial and then enter the 
three-digit Speed Dial location.
The LCD will display your chosen One 
Touch numbers with a l and Speed Dial 
numbers with a # (for example l006, 
#009).
ePress OK when you have finished 
adding numbers.
fDo one of the following:
Enter the name using the dial pad 
(up to 15 characters). Use the chart 
on Entering text in Appendix C of the 
Basic Users Guide to help you enter 
letters.
Press OK.
Press OK to store the group without 
a name.
gIf you want to save a fax resolution along 
with the number, choose one of the 
options below:
To store the fax resolution, 
pressaorb to select Std, Fine, 
S.Fine or Photo.
Press OK.
Press OK if you do not want to 
change the default resolution.
hDo one of the following:
To store another group for 
broadcasting, go to stepb.
To finish storing groups for 
broadcasting, press Stop/Exit.
 
						

							Chapter 5
36
Changing Group numbers5
You can change a Group number that has 
already been stored. The LCD will show the 
name or number, and if the Group has a fax 
forwarding number, it will display a message.
aPress Menu, 2, 3, 3. 
23.Address Book
3.Setup Groups
Group Dial:
Press Speed Dial or On
bChoose the One Touch key or Speed 
Dial number where the group is stored.  
Do one of the following:
Press the One Touch key. Press OK.
Press aSpeed Dial and enter the 
three-digit Speed Dial number. 
Press OK.
cDo one of the following:
To change the stored data, press 1. 
Go to step d.
To exit without making a change, 
press Clear. Then press Stop/Exit.
 
23.Address Book
G01:*001*002#001
a1.Change
b2.Clear
Selectabor OK
dAdd or delete One Touch or Speed Dial 
numbers by following the instructions 
below:
To add One Touch numbers, 
pressdorc to position the cursor 
just after the last number. Then press 
the additional One Touch key.
To add Speed Dial numbers, 
pressdorc to position the cursor 
just after the last number. Then press 
aSpeed Dial and then enter the 
additional three-digit Speed Dial 
number.To delete One Touch or Speed Dial 
numbers, press dorc to position the 
cursor under the number you want to 
delete, and then press Clear.
Press OK.
eEdit the name by the following 
instruction.
When you edit the existing name, 
press dorc to position the cursor 
under the character you want to 
change. Then enter characters or 
press Clear to delete it.
When you have finished editing, 
press OK.
fIf you want to change the existing fax 
resolution along with the number, press 
aorb to choose the resolution you 
want.
Press OK.
gPress Stop/Exit.
 
						

							Dialling and storing numbers
37
5
Deleting Group numbers5
You can delete a Group number that has 
already been stored. The LCD will show the 
name or number, and if the Group has a fax 
forwarding number, it will display a message.
aPress Menu, 2, 3, 3. 
23.Address Book
3.Setup Groups
Group Dial:
Press Speed Dial or On
bChoose the One Touch key or Speed 
Dial number where the group is stored.  
Do one of the following:
Press the One Touch key. Press OK.
Press aSpeed Dial and enter the 
three-digit Speed Dial number. 
Press OK.
cTo clear the stored data, press 2. 
23.Address Book
G01:*001*002#001
a1.Change
b2.Clear
Selectabor OK
dDo one of the following:
To clear the stored data, press 1.
To exit without deleting the group, 
press 2.
 
23.Address Book
Erase This Data?
a1.Yes
b2.No
Selectabor OK
ePress Stop/Exit.
 
						

							38
6
Fax reports6
Some fax reports (transmission verification 
and fax journal) can be printed automatically 
and manually.
Transmission verification 
report6
You can use the Transmission Verification 
Report as proof that you sent a fax. (For 
details about how to set up the type of report 
you want, see Transmission Verification 
Report in Chapter 4 of the Basic Users 
Guide.)
Fax Journal6
You can set the machine to print a fax journal 
(activity report) at specific intervals (every 
50 faxes, 6, 12 or 24 hours, 2 or 7 days). The 
default setting is Every 50 Faxes, this 
means that your machine will print the journal 
when the machine has stored 50 jobs.
If you set the interval to Off, you can still print 
the report by following the steps on the next 
page.
aPress Menu, 2, 4, 2.
bPress aorb to choose an interval.
PressOK.
If you choose 7 days, you will be asked 
to choose a day when you want the 
7 day countdown to begin.
If you choose Every 50 Faxes, the 
LCD shows Accepted. Then go to 
stepd.
cEnter the time to begin printing, in 
24 hour format.
For example: enter 19:45 for 7:45 PM.
PressOK.
dPress Stop/Exit.
If you choose 6, 12, 24 hours, 2 or 7 days, the 
machine will print the report at the selected 
time and then erase all jobs from its memory. 
If the machine’s memory becomes full with 
200 jobs before the time you chose has 
passed, the machine will print the journal 
early and then erase all jobs from memory.
If you want an extra report before it is due to 
print, you can print it manually without erasing 
the jobs from memory.
Printing reports6
 
						

							Printing reports
39
6
Reports6
The following reports are available:
1XMIT Verify
Displays the Transmission Verification 
Report for your last outgoing 200 faxes 
and prints the last report.
2Help List
Prints a list of commonly used functions to 
help you program your machine.
3Tel Index List
Prints a list of names and numbers stored 
in the One Touch and Speed Dial memory 
in numerical or alphabetical order.
4Fax Journal
Prints a list of information about your last 
200 incoming and outgoing faxes. 
(TX: transmit.) (RX: receive.)
5User Settings
Print a list of your current settings.
6Network Config
Lists your network settings.
7Drum Dot Print
Prints the drum dot check sheet for 
troubleshooting of the dotted prints 
problem.
8Order Form
You can print an accessories order form to 
fill out and send to your Brother dealer.
How to print a report6
aPress Menu, 6.
bDo one of the following:
Press aorb to choose the report you 
want.
PressOK.
Enter the number of the report you 
want to print. For example, press 2 to 
print the Help List.
cPress Mono Start or Colour Start.
dPress Stop/Exit.
 
						

							40
7
Copy settings7
When you want to quickly change the copy 
settings temporarily for the next copy, use the 
temporary COPY keys. You can use different 
combinations.
 
The machine returns to its default settings 
one minute after copying, unless you have 
set the Mode Timer to 30 seconds or less. 
(See Mode Timer on page 3.)
To change a setting, press COPY and then 
press aorb  and dorc to scroll through the 
COPY settings. When the setting you want is 
highlighted, press OK.
When you are finished choosing settings, 
press Mono Start or Colour Start.
Stop copying7
To stop copying, press Stop/Exit.
Enlarging or reducing the 
image copied7
You can choose the following enlargement or 
reduction ratios:
* The factory setting is shown in Bold with an 
asterisk.
Custom(25-400%) allows you to enter a 
ratio from 25% to 400%.
To enlarge or reduce the next copy follow the 
instructions below:
aMake sure you are in Copy mode  .
bLoad your document.
cUse the dial pad to enter the number of 
copies (up to 99).
dPress Enlarge/Reduce, then press c.
Making copies7
Press
 
100%*
97% LTRiA4
94% A4iLTR
91% Full Page
85% LTRiEXE
83% LGLiA4
78% LGLiLTR
70% A4iA5
50%
Custom(25-400%)
200%
141% A5iA4
104% EXEiLTR
 
						

							Making copies
41
7
eDo one of the following:
Press aorb to choose the 
enlargement or reduction ratio you 
want.
Press OK.
Press aorb to choose 
Custom(25-400%).
Press OK.
Use the dial pad to enter an 
enlargement or reduction ratio from 
25% to 400%. (For example, press 
53 to enter 53%.)
Press OK.
fPress Mono Start or Colour Start.
Note
Page Layout Options 2 in 1 (P), 2 in 1 (L), 
2in1(ID), 4in1(P) and 4in1(L) are not 
available with Enlarge/Reduce.
 
Improving copy quality7
You can choose from a range of quality 
settings. The default setting is Auto.
Auto
Auto is the recommended mode for 
ordinary printouts. Suitable for documents 
that contain both text and photographs.
Text
Suitable for documents containing mainly 
text.
Photo
Better copy quality for photographs.
Graph
Suitable for copying receipts.
To temporarily change the quality setting, 
follow the steps below:
aMake sure you are in Copy mode  .
bLoad your document.
cUse the dial pad to enter the number of 
copies (up to 99).
dPress Quality.
ePress dorc to choose Auto, Text, 
Photo or Graph.
Press OK.
fPress Mono Start or Colour Start.
To change the default setting, follow the 
steps below:
aPress Menu, 3, 1.
bPress aorb to choose the copy quality.
Press OK.
cPress Stop/Exit.
 
						

							Chapter 7
42
Using the Options key7
Use the Options key to quickly set the following copy settings temporarily for the next copy.
1T2 and #2 appear only if the optional lower tray is installed.
2XXX is the paper size you set in Menu, 1, 2, 2.
Press
 
Menu selections Options Page
Press a or b, then press OK
 
Press a, b, d or c, then press OK
 
Stack/Sort
(Appears when the document is 
in the ADF)Stack*
Sort43
Brightness
-onnnn+
-nonnn+
-nnonn+*
-nnnon+
-nnnno+44
Contrast -onnnn+
-nonnn+
-nnonn+*
-nnnon+
-nnnno+43
Page Layout Off(1 in 1)
2in1(P)
2in1(L)
2in1(ID)
4in1(P)
4in1(L)45
Tray Select
MP>T1* or M>T1>T2*
1
T1>MP or T1>T2>M1
#1(XXX)2
#2(XXX)12
MP(XXX)2
47
The factory settings are shown in Bold with an asterisk.
 
						

							Making copies
43
7
Sorting copies using the ADF7
You can sort multiple copies. Pages will be 
stacked in the order 1 2 3, 1 2 3, 1 2 3, and so 
on.
aMake sure you are in Copy mode  .
bLoad your document in the ADF.
cUse the dial pad to enter the number of 
copies (up to 99).
dPress Options. Press aorb to choose 
Stack/Sort.
Press OK.
ePress aorb to choose Sort.
Press OK.
fPress Mono Start or Colour Start.
Adjusting Contrast, Colour 
and Brightness7
Contrast7
Adjust the contrast to help an image look 
sharper and more vivid.
To temporarily change the contrast setting, 
follow the steps below:
aMake sure you are in Copy mode  .
bLoad your document.
cUse the dial pad to enter the number of 
copies (up to 99).
dPress Options.
Press aorb to choose Contrast.
Press OK.
ePress dorc to increase or decrease the 
contrast.
Press OK.
fPress Mono Start or Colour Start.
To change the default setting follow the steps 
below:
aPress Menu, 3, 3.
bPress dorc to increase or decrease the 
contrast.
Press OK.
cPress Stop/Exit.
 
						

							Chapter 7
44
Brightness7
Adjust the copy brightness to make copies 
darker or lighter.
To temporarily change the copy brightness 
setting, follow the steps below:
aMake sure you are in Copy mode  .
bLoad your document.
cUse the dial pad to enter the number of 
copies (up to 99).
dPress Options.
Press aorb to choose Brightness.
Press OK.
ePress dorc to make a lighter copy or a 
darker copy.
Press OK.
fPress Mono Start or Colour Start.
To change the default setting follow the steps 
below:
aPress Menu, 3, 2.
bPress dorc to make a lighter copy or a 
darker copy.
Press OK.
cPress Stop/Exit.
Colour Adjust (Saturation)7
You can change the default setting for colour 
saturation.
To change the default setting follow the steps 
below:
aPress Menu, 3,4.
bPress aorb to choose 1.Red, 
2.Green, or 3.Blue.
Press OK.
cPress dorc to increase or decrease the 
colour saturation.
Press OK.
dReturn to stepb to choose the next 
colour. Or press Stop/Exit.