Brother MFC 9465CDN User Manual

							Security features
5
2
Setting the password for the 
administrator 2
The password you set in these steps is for the 
administrator. This password is used to set 
up users and to turn Secure Function Lock on 
or off. (See Setting up restricted users 
on page 6 and Turning Secure Function Lock 
on/off on page 6.)
aPress Menu, 1, 7, 1.
bEnter a four-digit number for the 
password using numbers 0-9.
PressOK.
cRe-enter the password when the LCD 
shows Verify:.
PressOK.
dPress Stop/Exit.
Changing the password for 
the administrator2
aPress Menu, 1, 7, 1.
bPress aorb to choose Set Password.
PressOK.
cEnter the registered four-digit password.
PressOK.
dEnter a four-digit number for the new 
password.
PressOK.
eIf the LCD shows Verify: re-enter the 
new password.
PressOK.
fPress Stop/Exit.
Setting up the public user 
mode2
Public user mode restricts the functions that 
are available for Public users. Public users do 
not need to enter a password to access the 
features made available through this setting. 
You can set up one Public user.
aPress Menu, 1, 7, 1.
bPress aorb to choose Setup ID.
PressOK.
cEnter the administrator password.
PressOK.
dPress aorb to choose Public.
PressOK.
ePress aorb to choose Enable or 
Disable for Fax Tx.
PressOK.
After you have set Fax Tx, repeat this 
step for Fax Rx, Copy, Scan, 
USB Direct, PC Print and 
Color Print. When the LCD shows 
Exit, pressOK.
fPress Stop/Exit.
 
						

							Chapter 2
6
Setting up restricted users2
You can set up users with restrictions and a 
password for functions that are available to 
them. You can set up more advanced 
restrictions, such as by page count or PC 
user login name, through Web Based 
Management. (For more information, see the 
Network Users Guide.) You can set up to 25 
restricted users with restrictions and a 
password.
aPress Menu, 1, 7, 1.
bPress aorb to choose Setup ID.
PressOK.
cEnter the administrator password.
PressOK.
dPress aorb to choose User01.
PressOK.
eUse the numeric keys to enter the user 
name. (See Entering text in Appendix C 
of the Basic Users Guide.)
PressOK.
fEnter a four-digit password for the user.
PressOK.
gPress aorb to choose Enable or 
Disable for Fax Tx.
PressOK.
After you have set Fax Tx, repeat this 
step for Fax Rx, Copy, Scan, 
USB Direct, PC Print and 
Color Print. When the LCD shows 
Exit, pressOK.
hRepeat stepsd to g for entering each 
additional user and password.
iPress Stop/Exit.
Note
You cannot use the same name as 
another user’s name.
 
Turning Secure Function 
Lock on/off2
If you enter the wrong password, the LCD will 
show Wrong Password. Re-enter the 
correct password.
Turning Secure Function Lock on
aPress Menu, 1, 7, 1.
bPress aorb to choose Lock OffiOn.
PressOK.
cEnter your four-digit administrator 
password.
PressOK.
Turning Secure Function Lock off
aPress Menu, 1, 7, 1.
bPress aorb to choose Lock OniOff.
PressOK.
cEnter your four-digit administrator 
password.
PressOK.
 
						

							Security features
7
2
Switching Users2
This setting allows you to switch between 
registered restricted users or Public mode 
when Secure Function Lock is turned on.
Changing to the restricted user Mode
aHold down Shift as you press Secure.
bPress aorb to choose ID.
Press OK.
cEnter your four-digit password.
Press OK.
Changing to the Public Mode
After a restricted user has finished using the 
machine, it will return to the Public setting 
within the same time as the Mode Timer 
setting (Menu, 1, 1). (See Mode Timer 
on page 3.) You can also exit from the 
restricted user mode by pressing the current 
Mode key you are in. Then LCD will ask you 
Go to Public?.
Press 1 to choose 1.Yes.
Note
• If the current ID is restricted to the function 
you want to use, Access Denied will 
appear on the LCD and then the machine 
will ask your name. If you are allowed to 
access the function you want to use, press 
aorb to choose your name and enter your 
four-digit password.
• If the function you want to use is restricted 
for all users, Not Available will appear 
on the LCD and then the machine will go 
back to the Ready mode. You cannot 
access to the function you want to use. 
Contact your administrator to check your 
Secure Function Lock Settings.
• If your ID has set page limit restrictions 
and already reached the maximum 
number of pages, the LCD will show 
Limit Exceeded when you print data. 
Contact your administrator to check your 
Secure Function Lock Settings.
• If your ID has set Colour Print restrictions 
to Disable, the LCD will show 
No Permission when you print data. 
The machine prints the data in black & 
white only.
 
 
						

							Chapter 2
8
Setting Lock2
Setting Lock lets you set a password to stop 
other people from accidentally changing your 
machine settings.
Make a careful note of your password. If you 
forget it, you will have to reset the passwords 
stored in the machine. Please call your 
administrator or your Brother dealer.
While Setting Lock is  On, you cannot change 
the following settings without a password:
 Mode Timer
 Paper
 Volume
 Ecology
 Tray Use
 LCD Contrast
 Security
 Document Scan
 Address Book
 Dial Restrict
 Printer (Emulation, Duplex, Output Color, 
Reset Printer, Frequency)
 Network settings (except Status, Mac 
Address, Scan to FTP, Scan to Network)
 Receive Mode
 Date&Time
 Station ID
 Tone/Pulse (except BEL, NOR, SWE, 
DAN, FIN)
 Dial Tone
 Phone Line Set
 Reset
Also, machine settings cannot be changed 
through the Remote Setup while Setting Lock 
is  On.
Setting up the password2
aPress  Menu, 1, 7, 2 .
bEnter a four-digit number for the 
password using numbers 0-9.
Press OK.
cRe-enter your password when the LCD 
shows  Verify: .
Press OK.
dPress  Stop/Exit .
 
						

							Security features
9
2
Changing your Setting Lock 
password2
aPress Menu, 1, 7, 2.
bPress aorb to choose Set Password.
PressOK.
cEnter your four-digit password.
PressOK.
dEnter a four-digit number for the new 
password.
PressOK.
eRe-enter your new password when the 
LCD shows Verify:.
PressOK.
fPress Stop/Exit.
Turning Setting Lock on/off2
If you enter the wrong password when 
following the instructions below, the LCD will 
show Wrong Password. Re-enter the 
correct password.
Turning Setting Lock on
aPress Menu, 1, 7, 2.
bPress aorb to choose On.
PressOK.
cEnter your four-digit password.
PressOK.
dPress Stop/Exit.
Turning Setting Lock off
aPress Menu, 1, 7, 2.
bEnter your four-digit password. 
PressOK twice.
cPress Stop/Exit.
 
						

							Chapter 2
10
Restricting dialling2
This feature is to prevent users from sending 
a fax or call to a wrong number by mistake. 
You can set the machine to restrict dialling by 
using the dial pad, One Touch and Speed 
Dial.
If you choose Off, the machine does not 
restrict the dialling method.
If you choose Enter # twice, the machine 
will prompt you to re-enter the number, and 
then if you re-enter the same number 
correctly, the machine will start dialling. If you 
re-enter the wrong number, the LCD will 
show an error message.
If you choose On, the machine will restrict all 
fax sending and outbound calls for that 
dialling method.
Dial pad restriction2
aPress Menu, 2, 6, 1.
bPress aorb to choose Off, 
Enter # twice or On.
PressOK.
cPress Stop/Exit.
One Touch restriction2
aPress Menu, 2, 6, 2.
bPress aorb to choose Off, 
Enter # twice or On.
PressOK.
cPress Stop/Exit.
Speed Dial restriction2
aPress Menu, 2, 6, 3.
bPress aorb to choose Off, 
Enter # twice or On.
PressOK.
cPress Stop/Exit.
Note
• The Enter # twice setting will not work 
if you lift an external handset  before 
entering the number. You will not be 
asked to re-enter the number.
• The machine cannot restrict dialling from 
Redial/Pause.
• If you chose On or Enter # twice, you 
cannot use the Broadcasting feature and 
cannot combine quick dial numbers when 
dialling.
 
 
						

							11
3
3
Additional sending 
options
3
Changing a 2-sided fax layout3
You need to choose the duplex scanning 
format before you send a 2-sided fax. The 
format you choose will depend on the layout 
of your 2-sided document.
aPress Menu, 1, 8, 3.
bDo one of the following:
If your document is flipped on the 
Long edge, press aorb to choose 
Long edge.
Press OK.If your document is flipped on the 
Short edge, press aorb to choose 
Short edge.
Press OK.cPress Stop/Exit.
Sending faxes using multiple 
settings3
Before you send a fax, you can change any 
combination of these settings: contrast, 
resolution, overseas mode, delayed fax timer, 
polling transmission, real time transmission 
or cover page settings.
aMake sure you are in Fax mode  .
After each setting is accepted, the LCD 
asks if you want to enter more settings.
 
22.Setup Send
Next?
a1.Yes
b2.No
Selectabor OK
bDo one of the following:
To choose more settings, press 1. 
The LCD returns to the Setup Send 
menu so you can choose another 
setting.
If you have finished choosing 
settings, press 2 and go to the next 
step for sending your fax.
Sending a fax3
Long edge
Portrait Landscape
 
 
Short edge
Portrait Landscape
  
 
						

							Chapter 3
12
Contrast3
For most documents the default setting of 
Auto will give the best results. 
It automatically chooses the suitable contrast 
for your document.
If your document is very light or dark, 
changing the contrast may improve the 
quality of the fax.
Use Dark to make the faxed document 
lighter.
Use Light to make the faxed document 
darker.
aMake sure you are in Fax mode  .
bLoad your document.
cPress Menu, 2, 2, 1.
dPress aorb to choose Auto, Light or 
Dark.
Press OK.
Note
Even if you choose Light or Dark, the 
machine will send the fax using the Auto 
setting if you choose Photo as the Fax 
Resolution.
 
Changing Fax Resolution3
The quality of a fax can be improved by 
changing the Fax Resolution. Resolution can 
be changed for the next fax or for all faxes.
To change the Fax Resolution setting 
for the next fax
3
aMake sure you are in Fax mode  .
bLoad your document.
cPress Resolution, then aorb to 
choose the resolution.
Press OK.
To change the default Fax Resolution 
setting
3
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 2.
cPress aorb to choose the resolution 
you want.
Press OK.
 
						

							Sending a fax
13
3
Note
You can choose four different resolution 
settings for black & white faxes and two for 
colour.
If you choose S.Fine or Photo and then 
use the Colour Start key to send a fax, 
the machine will send the fax using the 
Fine setting.
 
Additional sending 
operations
3
Sending a fax manually3
Manual transmission3
Manual transmission lets you hear the 
dialling, ringing and fax-receiving tones while 
sending a fax.
aMake sure you are in Fax mode  .
bLoad your document.
cPick up the handset of an external 
telephone and listen for a dial tone.
dDial the fax number you want to call.
eWhen you hear the fax tone, press 
Mono Start or Colour Start.
If you are using the scanner glass, 
press 1 to send a fax.
fReplace the handset of an external 
telephone.
Black & white
StandardSuitable for most typed 
documents.
FineGood for small print and 
transmits a little slower than 
Standard resolution.
S.FineGood for small print or artwork 
and transmits slower than Fine 
resolution.
PhotoUse when the document has 
varying shades of grey or is a 
photograph. This has the 
slowest transmission time.
Colour
StandardSuitable for most typed 
documents.
FineUse when the document is a 
photograph. The transmission 
time is slower than Standard 
resolution.
 
						

							Chapter 3
14
Dual access 
(black & white only)3
You can dial a number, and start scanning the 
fax into memory—even when the machine is 
sending from memory, receiving faxes or 
printing PC data. The LCD will show the new 
job number.
The number of pages you can scan into the 
memory will vary depending on the data that 
is printed on them.
Note
If you get an Out of Memory message 
while scanning the first page of a fax, 
press Stop/Exit to cancel scanning. If you 
get an Out of Memory message while 
scanning a subsequent page, you can 
press Mono Start to send the pages 
scanned so far, or press Stop/Exit to 
cancel the operation.
 
Broadcasting 
(black & white only)3
Broadcasting lets you send the same fax 
message to more than one fax number. You 
can include Groups, One Touch, Speed Dial 
numbers and up to 50 manually dialled 
numbers in the same broadcast.
You can broadcast to up to 366 different 
numbers. This will depend on how many 
groups, access codes or credit card numbers 
you have stored, and on how many delayed 
or stored faxes in memory.
Before you begin the broadcast3
One Touch and Speed Dial numbers must be 
stored in the machines memory before they 
can be used in a broadcast. (See 
Storing One Touch Dial numbers and 
Storing Speed Dial numbers in Chapter 7 of 
the Basic Users Guide.)
Group numbers must also be stored in the 
machines memory before they can be used 
in a broadcast. Group numbers include many 
stored One Touch Dial and Speed Dial 
numbers for easier dialling. (See Setting up 
Groups for Broadcasting on page 35.)