Brother MFC 9465CDN User Manual
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ADVANCED USER’S GUIDE MFC-9460CDN MFC-9465CDN Not all models are available in all countries.Version 0 UK/IRE
i Users Guides and where do I find it? Which manual?Whats in it?Where is it? Safety and LegalPlease read the Safety Instructions before you set up your machine.Printed / In the box Quick Setup GuideRead this Guide first. Follow the instructions for setting up your machine and installing the drivers and software for the operating system and connection type you are using.Printed / In the box Basic Users GuideLearn the basic Fax, Copy, Scan and Direct Print operations and how to replace consumables. See troubleshooting tips.Printed / In the box For HUN/BUL/ROM/POL/SVK/CZE: PDF file / Documentation CD-ROM / In the box Advanced Users GuideLearn more advanced operations: Fax, Copy, security features, printing reports and performing routine maintenance.PDF file / Documentation CD-ROM / In the box Software Users GuideFollow these instructions for Printing, Scanning, Network Scanning, Remote Setup, PC-Fax, and using the Brother ControlCenter utility.PDF file / Documentation CD-ROM / In the box Network GlossaryThis Guide provides basic information about advanced network features of Brother machines along with general networking and common terms.PDF file / Documentation CD-ROM / In the box Network Users GuideThis Guide provides useful information of wired and wireless network settings and security settings using Brother machine. You can also find supported protocol information for your machine and the detailed troubleshooting tips.PDF file / Documentation CD-ROM / In the box
ii Table of Contents 1 General Setup 1 Memory storage..................................................................................................... 1 Automatic daylight savings time ............................................................................ 1 Ecology features .................................................................................................... 2 Toner Save ...................................................................................................... 2 Sleep Mode ..................................................................................................... 2 Deep Sleep mode ............................................................................................ 2 LCD Contrast ......................................................................................................... 3 Mode Timer............................................................................................................ 3 2 Security features 4 Secure Function Lock 2.0 ...................................................................................... 4 Setting the password for the administrator ..................................................... 5 Changing the password for the administrator .................................................. 5 Setting up the public user mode ...................................................................... 5 Setting up restricted users ............................................................................... 6 Turning Secure Function Lock on/off............................................................... 6 Switching Users ............................................................................................... 7 Setting Lock ........................................................................................................... 8 Setting up the password .................................................................................. 8 Changing your Setting Lock password ............................................................ 9 Turning Setting Lock on/off.............................................................................. 9 Restricting dialling................................................................................................ 10 Dial pad restriction ......................................................................................... 10 One Touch restriction .................................................................................... 10 Speed Dial restriction .................................................................................... 10 3 Sending a fax 11 Additional sending options................................................................................... 11 Changing a 2-sided fax layout ....................................................................... 11 Sending faxes using multiple settings ........................................................... 11 Contrast ......................................................................................................... 12 Changing Fax Resolution .............................................................................. 12 Additional sending operations.............................................................................. 13 Sending a fax manually ................................................................................. 13 Dual access (black & white only) ................................................................... 14 Broadcasting (black & white only) ................................................................. 14 Real Time Transmission ................................................................................ 16 Overseas Mode ............................................................................................. 16 Delayed Fax (black & white only) .................................................................. 17 Delayed batch transmission (black & white only) .......................................... 17 Checking and cancelling waiting jobs............................................................ 18 Electronic cover page (black & white only) .................................................... 18 Polling overview................................................................................................... 21 Polled transmit (black & white only)............................................................... 21
iii 4 Receiving a fax 23 Remote Fax Options (black & white only)............................................................ 23 Out of Paper Reception ................................................................................. 23 Fax Forwarding.............................................................................................. 23 Fax Storage ...................................................................................................24 PC-Fax Receive ............................................................................................24 Changing Remote Fax Options ..................................................................... 25 Remote retrieval ............................................................................................26 Remote fax commands .................................................................................. 29 Additional receiving operations ............................................................................ 30 Printing a reduced incoming fax .................................................................... 30 Duplex (2-sided) printing for Fax mode ......................................................... 30 Setting the Fax Receive Stamp (black & white only) ..................................... 31 Setting the Print Density ................................................................................31 Printing a fax from the memory .....................................................................31 Polling overview ...................................................................................................32 Polling receive ...............................................................................................32 Stop polling .................................................................................................... 33 5 Dialling and storing numbers 34 Telephone line services ....................................................................................... 34 BT Call Sign (U.K. only)................................................................................. 34 Additional dialling operations ............................................................................... 34 Combining quick dial numbers ...................................................................... 34 Additional ways to store numbers ........................................................................ 35 Setting up Groups for Broadcasting .............................................................. 35 Changing Group numbers ............................................................................. 36 Deleting Group numbers ............................................................................... 37 6 Printing reports 38 Fax reports........................................................................................................... 38 Transmission verification report.....................................................................38 Fax Journal .................................................................................................... 38 Reports ................................................................................................................ 39 How to print a report ...................................................................................... 39 7 Making copies 40 Copy settings ....................................................................................................... 40 Stop copying .................................................................................................. 40 Enlarging or reducing the image copied ........................................................ 40 Improving copy quality ................................................................................... 41 Using the Options key ...................................................................................42 Sorting copies using the ADF ........................................................................ 43 Adjusting Contrast, Colour and Brightness ....................................................43 Making N in 1 copies (page layout) ............................................................... 45 2 in 1 ID Copy ................................................................................................ 46 Tray selection ................................................................................................ 47
iv Duplex (2-sided) copying ..................................................................................... 47 Duplex Copy (long edge flip) ......................................................................... 47 Advanced Duplex Copy (short edge flip) ....................................................... 49 A Routine maintenance 50 Cleaning and checking the machine.................................................................... 50 Checking the Page Counters......................................................................... 50 Checking the remaining life of parts .............................................................. 50 Replacing periodic maintenance parts................................................................. 51 Packing and shipping the machine ...................................................................... 52 BOptions 60 Optional paper tray (LT-300CL) ........................................................................... 60 Memory board...................................................................................................... 60 SO-DIMM Types ............................................................................................ 60 Installing extra memory ................................................................................. 61 C Glossary 63 DIndex 67
1 1 1Memory storage1 Your menu settings are stored permanently, and in the event of a power failure will not be lost. Temporary settings (for example, Contrast, Overseas Mode) will be lost. Also, during a power failure the machine will retain the date and time and programed fax timer jobs (e.g. Delayed Fax) for up to 60 hours. Other fax jobs in the machine memory will not be lost. Automatic daylight savings time 1 You can set the machine to change automatically for Daylight Savings Time. It will set itself forward one hour in the Spring, and back one hour in the Autumn. aPress Menu, 0, 2, 2. bPress aorb to choose On or Off. Press OK. cPress Stop/Exit. General Setup1
Chapter 1 2 Ecology features1 Toner Save1 You can save toner using this feature. When you set Toner Save to On, prints appear lighter. The default setting is Off. a Press Menu, 1, 4, 1. bPress aorb to choose On or Off. Press OK. cPress Stop/Exit. Note We do not recommend Toner Save for printing Photo or Greyscale images. Sleep Mode1 The Sleep Mode Setting can reduce power consumption. When the machine is in Sleep Mode (Power Save mode) it acts as though it were turned off. Receiving data or starting an operation wakes up the machine from Sleep mode to Ready mode. You can choose how long the machine must be idle before it goes into sleep mode. When the machine receives a fax, computer data or makes a copy, the timer will be reset. The default setting is 3 minutes. While the machine is in sleep mode the LCD will show Sleep. aPress Menu, 1, 4, 2. bEnter the length of time the machine is idle before entering sleep mode. Press OK. cPress Stop/Exit. Deep Sleep mode1 If the machine is in Sleep mode and does not receive any jobs for a certain length of time, the machine will go into Deep Sleep mode automatically and the LCD will show Deep Sleep. Deep Sleep mode reduces more power consumption than Sleep mode. The machine will wake up and start warming up, when the machine receives a fax, computer data or makes a copy or when you press a key on the control panel.
General Setup 3 1 LCD Contrast1 You can change the contrast to make the LCD look lighter or darker. aPress Menu, 1, 6. bPress c to make the LCD darker. Or, press d to make the LCD lighter. Press OK. cPress Stop/Exit. Mode Timer1 The machine has three mode keys on the control panel: FAX, SCAN, and COPY. You can set how much time the machine takes after the last Copy or Scan operation to return to Fax mode. If you choose Off, the machine will stay in the mode you used last. This setting also sets the time the machine will change from individual user to the Public mode when using Secure Function Lock. (See Switching Users on page 7.) aPress Menu, 1, 1. bPress aorb to choose 0 Sec, 30 Secs, 1 Min, 2 Mins, 5 Mins or Off. Press OK. cPress Stop/Exit.
4 2 Secure Function Lock 2.02 Secure Function Lock lets you restrict Public access to the following machine functions: Fax Tx Fax Rx Copy Scan USB Direct PC Print Color Print This feature also prevents users from changing the Default settings of the machine by limiting access to the Menu settings. Before using the security features you must first enter an administrator password. Access to restricted operations can be enabled by creating a restricted user. Restricted users must enter a user password to use the machine. Make a careful note of your password. If you forget it, you will have to reset the password stored in the machine. For information about how to reset the password call your Brother dealer for service. Note • Secure Function Lock can be set manually at the control panel or by using Web Based Management. We recommend using Web Based Management to configure this feature. For more information, see the Network Users Guide. • Only administrators can set limitations and make changes for each user. • When Secure Function Lock is on, you can only use 1.Contrast, 6.Polled TX and 7.Coverpg Setup under 2.Setup Send in the Fax menu. If Fax Tx is disabled, you cannot use any function in the Fax menu. • Polling Receive is enabled only when both Fax Tx and Fax Rx are enabled. Security features2