Brother MFC 9465CDN User Manual

							Sending a fax
15
3
How to broadcast a fax3
Note
Use bSearch to help you choose 
numbers easily.
 
aMake sure you are in Fax mode  .
bLoad your document.
cEnter a number.
Press OK.
You can use either a One Touch, 
Speed Dial, a Group number, or a 
number manually entered using the dial 
pad. (See How to dial in Chapter 7 of the 
Basic Users Guide.)
dRepeat stepc until you have entered 
all the fax numbers you want to 
broadcast to.
ePress Black Start.
After the broadcast is finished the machine 
will print a broadcast report to let you know 
the results.
Note
The scan profile of the One Touch, 
Speed Dial or Group number you chose 
first will be applied to the broadcast.
 
Cancelling a Broadcast in progress3
While broadcasting you can cancel the fax 
currently being sent or the whole broadcast 
job.
aPress Menu, 2, 7.
The LCD will display the Broadcast job 
number followed by the fax number or 
name being dialled (for example, 
#001 0123456789) and the broadcast 
job number (for example, 
Broadcast#001).
 
27.Remaining Jobs
a#001 0123456789
bBroadcast#001
Selectabor OK
bPress aorb to choose one of the 
following:
Choose the fax number being 
dialled, and press OK.
Choose the broadcast job number, 
and press OK.
cPress 1 to cancel the fax number or 
Broadcast job number you chose in step 
b, or press 2 to exit without canceling.
If you chose to only cancel the fax 
currently being sent in step b, the LCD 
will ask you if you want to cancel the 
broadcast job. Press 1 to clear the whole 
broadcast job or 2 to exit.
dPress Stop/Exit.
 
						

							Chapter 3
16
Real Time Transmission3
When you are sending a fax, the machine will 
scan the documents into the memory before 
sending it. Then, as soon as the telephone 
line is free, the machine will start dialling and 
sending.
Sometimes, you may want to send an 
important document immediately, without 
waiting for memory transmission. You can set 
Real Time TX to On for all documents or 
Next Fax:On for the next fax only.
Note
• If the memory is full and you are sending a 
black and white fax from the ADF, the 
machine will send the document in real 
time (even if Real Time TX is set to Off). If 
the memory is full, faxes from the scanner 
glass cannot be sent until you clear some 
of the memory.
• In Real Time Transmission, the automatic 
redial feature does not work when using 
the scanner glass.
 
Sending in real time for all faxes3
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 5.
cPress aorb to choose On.
Press OK.
Sending in real time for the next fax 
only
3
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 5.
cPress aorb to choose Next Fax:On.
Press OK.
Not sending in real time for the next 
fax only
3
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 5.
cPress aorb to choose Next Fax:Off.
Press OK.
Overseas Mode3
If you are having difficulty sending a fax 
overseas due to a bad connection, then 
turning on Overseas Mode may help.
This is a temporary setting, and will only be 
active for your next fax.
aMake sure you are in Fax mode  .
bLoad your document.
cPress Menu, 2, 2, 9.
dPress aorb to choose On or Off.
Press OK.
 
						

							Sending a fax
17
3
Delayed Fax 
(black & white only)3
You can store up to 50 faxes in the memory 
to be sent within a twenty four hour period.
aMake sure you are in Fax mode  .
bLoad your document.
cPress Menu, 2, 2, 3.
dEnter the time you want the fax to be 
sent (in 24-hour format).
(For example, enter 19:45 for 7:45 PM)
Press OK.
Note
The number of pages you can scan into 
the memory depends on the amount of 
data printed on each page.
 
Delayed batch transmission 
(black & white only)3
Before sending the delayed faxes, your 
machine will help you economize by sorting 
all the faxes in the memory by destination and 
scheduled time.
All delayed faxes that are scheduled to be 
sent at the same time to the same fax number 
will be sent as one fax to save transmission 
time.
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 4.
cPress aorb to choose On or Off.
Press OK.
dPress Stop/Exit.
 
						

							Chapter 3
18
Checking and cancelling 
waiting jobs3
Check which jobs are still waiting in the 
memory to be sent. If there are no jobs, the 
LCD will show No Jobs Waiting. You can 
cancel a fax job that is stored and waiting in 
the memory.
aPress Menu, 2, 7.
The number of jobs still to be sent will be 
displayed.
bDo one of the following:
Press aorb to scroll though the 
waiting jobs, press OK to choose a 
job, and then press 1 to cancel it.
Press 2 to exit without cancelling.
cWhen you have finished, press 
Stop/Exit.
Electronic cover page 
(black & white only)3
This feature will not work unless you have 
already programmed your Station ID. (See 
the Quick Setup Guide.)
You can automatically send a cover page 
with every fax. Your cover page includes your 
Station ID, a comment, and the name (or 
number) stored in the One Touch or Speed 
Dial memory.
By choosing Next Fax:On you can also 
display the number of pages on the cover 
page.
You can choose one of the following preset 
comments.
1.Comment Off
2.Please Call
3.Urgent
4.Confidential
Instead of using one of the preset comments, 
you can enter two personal messages of your 
own, up to 27 characters long. Use the chart 
on Entering text in Appendix C of the Basic 
Users Guide for help entering characters.
(See Composing your own comments 
on page 19.)
5.(User Defined)
6.(User Defined)
 
						

							Sending a fax
19
3
Composing your own comments3
You can set up two comments of your own.
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 8.
cPress aorb to choose 5. or 6. to store 
your own comment.
Press OK.
dEnter your own comment using the dial 
pad.
Press OK.
Use the chart on Entering text in Appendix C 
of the Basic Users Guide for help entering 
characters.
Send a cover page for the next fax3
If you want to send a cover page only for the 
next fax, your machine will ask you to enter 
the number of pages you are sending so it 
can be printed on the cover page.
aMake sure you are in Fax mode  .
bLoad your document.
cPress Menu, 2, 2, 7.
dPress aorb to choose Next Fax:On 
(or Next Fax:Off).
Press OK.
ePress aorb to choose a comment.
Press OK.
fEnter two digits to show the number of 
pages you are sending.
Press OK.
For example, enter 0, 2 for 2 pages or 
0,0 to leave the number of pages blank. 
If you make a mistake, press d or Clear 
to back up and re-enter the number of 
pages.
 
						

							Chapter 3
20
Send a cover page for all faxes3
You can set the machine to send a cover 
page whenever you send a fax.
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 7.
cPress aorb to choose On (or Off).
Press OK.
dPress aorb to choose a comment.
Press OK.
Using a printed cover page3
If you want to use a printed cover page that 
you can write on, you can print the sample 
page and attach it to your fax.
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 7.
cPress aorb to choose Print Sample.
Press OK.
dPress Mono Start or Colour Start.
eAfter the machine prints a copy of your 
cover page, press Stop/Exit.
 
						

							Sending a fax
21
3
Polling overview3
Polling lets you set up your machine so other 
people can receive faxes from you, but they 
pay for the call. It also lets you call somebody 
else’s fax machine and receive a fax from it, 
so you pay for the call. The polling feature 
needs to be set up on both machines for this 
to work. Not all fax machines support polling.
Polled transmit 
(black & white only)3
Polled transmit lets you set up your machine 
to wait with a document so another fax 
machine can call and retrieve it.
Setup for polled transmit3
aMake sure you are in Fax mode  .
bLoad your document.
cPress Menu, 2, 2, 6.
dPress aorb to choose Standard.
PressOK.
ePress 2 to choose 2.No if you do not 
want to enter more settings when the 
LCD asks you the following message:
 
22.Setup Send
Next?
a1.Yes
b2.No
Selectabor OK
fPress Mono Start.
gIf you are using the scanner glass, the 
LCD will prompt you to choose one of 
the options below:
 
Flatbed Fax:
Next Page?
a1.Yes
b2.No (Send)
Selectabor OK
Press 1 to send another page. 
Go to steph.Press 2 or Mono Start to send the 
document.
hPlace the next page on the scanner 
glass, pressOK. Repeat stepsg and 
h for each additional page.
The document will be stored in memory 
and wait to be polled.
Note
The document will be stored and can be 
retrieved from any other fax machine until 
you delete the fax from memory.
To delete the fax from memory, press 
Menu, 2, 7. (See Checking and cancelling 
waiting jobs on page 18.)
 
Setup for polled transmit with a secure 
code
3
Secure polling lets you restrict who can get 
the documents you set up to be polled. 
Secure polling only works with Brother fax 
machines. If another person wants to retrieve 
a fax from your machine they will have to 
enter the secure code.
aMake sure you are in Fax mode  .
bLoad your document.
cPress Menu, 2, 2, 6.
dPress aorb to choose Secure.
Press OK.
eEnter a four-digit number.
PressOK.
fPress 2 to choose 2.No if you do not 
want to enter more settings when the 
LCD asks you the following message:
 
22.Setup Send
Next?
a1.Yes
b2.No
Selectabor OK
gPress Mono Start.
 
						

							Chapter 3
22
hIf you use the scanner glass, the LCD 
will prompt you to choose one of the 
options below:
 
Flatbed Fax:
Next Page?
a1.Yes
b2.No (Send)
Selectabor OK
Press 1 to send another page.
Go to stepi.
Press 2 or Mono Start to send the 
document.
iPlace the next page on the scanner 
glass, press OK. Repeat stepsh and 
i for each additional page.
Your machine will automatically send 
the fax.
 
						

							23
4
4
Remote Fax Options 
(black & white only)
4
Remote Fax Options are NOT available for 
colour fax.
Remote Fax Options let you receive faxes 
while you are away from the machine.
You can use only one Remote Fax Option at 
a time.
Out of Paper Reception4
As soon as the paper tray becomes empty 
during fax reception, the LCD shows 
No Paper. Put some paper in the paper tray. 
(See Loading paper and print media in 
Chapter 2 of the Basic Users Guide)
The machine will carry on receiving the fax, 
with the remaining pages being stored in 
memory, if enough memory is available.
Incoming faxes will continue to be stored in 
the memory until the memory becomes full or 
paper is loaded in the paper tray. When the 
memory is full the machine will stop 
automatically answering calls. To print the 
faxes, put fresh paper in the tray.
Fax Forwarding4
The Fax Forwarding feature lets you 
automatically forward your received faxes to 
another machine. If you choose Backup Print 
On, the machine will also print the fax.
aPress Menu, 2, 5, 1.
bPress aorb to choose Fax Forward.
PressOK.
The LCD will ask you to enter the fax 
number you want your faxes to be 
forwarded to.
cEnter the forwarding number (up to 20 
digits).
PressOK.
dPress aorb to choose On or Off.
Press OK.
 
25.Remote Fax Opt
Backup Print
aOff
bOn
Selectabor OK
ePress Stop/Exit.
IMPORTANT
If you choose Backup Print On, the 
machine will also print the fax at your 
machine so you will have a copy. This is a 
safety feature in case there is a power 
failure before the fax is forwarded or a 
problem at the receiving machine.
 
Receiving a fax4
 
						

							Chapter 4
24
Fax Storage4
The Fax Storage feature lets you store your 
received faxes in the machine’s memory. You 
can retrieve stored fax messages from a fax 
machine at another location using the remote 
retrieval commands. (See Retrieving fax 
messages on page 27.) Your machine will 
automatically print a copy of the stored fax.
aPress Menu, 2, 5, 1.
bPress aorb to choose Fax Storage.
PressOK.
cPress Stop/Exit.
Note
If Fax Storage is turned on your 
machine cannot receive a colour fax 
unless the sending machine converts it to 
black & white.
 
PC-Fax Receive4
If you turn on the PC-Fax Receive feature 
your machine will store received faxes in 
memory and send them to your PC 
automatically. You can then use your PC to 
view and store these faxes.
Even if you have turned off your PC (at night 
or the weekend, for example), your machine 
will receive and store your faxes in its 
memory. The LCD will show the number of 
stored faxes received, for example: 
PC Fax Msg:001
When you start your PC and the PC-Fax 
Receiving software runs, your machine 
transfers your faxes to your PC automatically.
To transfer the received faxes to your PC you 
must have the PC-FAX Receiving software 
running on your PC. (For details, see 
PC-FAX receiving in the Software Users 
Guide.)
aPress Menu, 2, 5, 1.
bPress aorb to choose 
PC Fax Receive.
PressOK.
cThe LCD shows a reminder to start the 
PC-FAX Receive program on your 
computer. If you have started the 
PC-FAX Receive program, press OK. If 
you have not started the PC-FAX 
Receive program, see 
PC-FAX receiving in the Software 
Users Guide.
dPress aorb to choose  or your 
computer name if the machine is 
connected to a network.
PressOK.