Brother MFC 9420CN User Manual

							Chapter 5
5 - 11
Using a printed cover page
If you prefer to use a printed cover page that 
you can write on, you can print the sample 
page and attach it to your fax.
1If it is not illuminated in blue, press 
(Fax).
2Press Menu/Set, 2, 2, 7.
3Press ▲ or ▼ to select Print Sample.
Press Menu/Set.
4Press Black Start or Color Start. Your 
machine prints a copy of your cover 
page.
Setup Send
7.Coverpg Setup
 
						

							6 - 1
6
6
Receive Mode
There are four different Receive Modes for your machine. You can choose the mode that best 
suits your needs.
Receiving a fax
LCDHow it worksWhen to use it
Fax Only
(automatic receive)The machine automatically 
answers every call as a fax.For dedicated fax lines.
Fax/Tel
(fax and telephone)
(with an external or 
extension telephone only)The machine controls the 
line and automatically 
answers every call. If the call 
is a fax it will receive the fax. 
If the call is not a fax it will 
ring (pseudo/double ring) for 
you to pick up the call.Use this mode if you expect to receive lots of fax messages 
and few telephone calls. You cannot have an answering 
machine on the same line, even if it is on a separate 
telephone wall jack on the same line. You cannot use the 
telephone company’s Voice Mail in this mode.
External TAD
(with an external 
answering device only)The external answering 
device (TAD) automatically 
answers every call. 
Voice messages are stored 
on the external TAD. If it is a 
fax call, the machine 
receives the fax.Use this mode if you have connected an answering 
machine to the EXT jack of your machine.
The External TAD setting works only with an external 
answering machine. Ring Delay does not work in this 
setting.
Manual
(manual receive)
(with an external or 
extension telephone only)You control the phone line 
and must answer every call 
yourself unless you are using 
the Distinctive Ring feature.Use this mode if you do not receive many fax messages, 
use Distinctive Ring, or if you are using a computer on the 
same line.
If you answer and hear fax tones, wait until the machine 
takes over the call, then hang up. (See Easy Receive on 
page 6-5.)
 
						

							Chapter 6
6 - 2
To select or change your Receive 
Mode
1Press Menu/Set, 0, 1.
2Press ▲ or ▼ to select Fax Only, 
Fax/Tel, External TAD or Manual.
Press Menu/Set.
3Press Stop/Exit.
Fax Receive Settings
Ring Delay
The Ring Delay sets the number of times the 
machine rings before it answers in 
Fax Only 
or 
Fax/Tel mode. If you have extension 
phones on the same line as the machine or 
subscribe to the telephone company’s 
Distinctive Ring service, keep the Ring Delay 
setting of 4.
(See Operation from extension telephones on 
page 6-6 and Easy Receive on page 6-5.)
1If it is not illuminated in blue, press 
(Fax).
2Press Menu/Set, 2, 1, 1.
3Press ▲ or ▼ to select how many times 
the line rings before the machine 
answers (00 - 04).
Press Menu/Set.
(If you select 00, the line won’t ring at 
all.)
4Press Stop/Exit.
Initial Setup
1.Receive Mode
Current Receive Mode
Fax : Fax Only
F/T : Fax/Tel
TAD : External TAD
Mnl : Manual
12/10 11:53  Fax
Setup Receive
1.Ring Delay
 
						

							Receiving a fax
6 - 3
6 F/T Ring Time 
(Fax/Tel mode only)
If you set the Receive Mode to Fax/Tel, 
you’ll need to decide how long the machine 
will signal you with its special 
pseudo/double-ring when you have a voice 
call. (If it’s a fax call, the machine receives the 
fax.)
This pseudo/double-ring happens after the 
initial ringing from the phone company. Only 
the machine rings and no other phones on the 
same line will ring with the special 
pseudo/double-ring. However, you can still 
answer the call on any telephone on the same 
line as the machine. (See For Fax/Tel mode 
only on page 6-7.)
1If it is not illuminated in blue, press 
(Fax).
2Press Menu/Set, 2, 1, 2.
3Press ▲ or ▼ to select how long the 
machine will ring to alert you that you 
have a voice call (20, 30, 40 or 70 
seconds).
Press Menu/Set.
4Press Stop/Exit.
Note
Even if the caller hangs up during the 
pseudo/double-ringing, the machine will 
continue to ring for the set time.
Tray Use for Fax mode
If your machine does not have the optional 
tray #2, this setting is not available. The 
default setting of 
Auto allows your machine 
to choose the paper from the optional Tray #2 
if Tray #1 is out of paper or if incoming faxes 
will fit best on the paper in Tray #2.
1Press Menu/Set, 1, 0.
2Press ▲ or ▼ to select 
Tray#1 Only, Tray#2 Only or Auto.
Press Menu/Set.
3Press Stop/Exit.
Setup Receive
2.F/T Ring Time
General Setup
0.Tray Use:Fax
 
						

							Chapter 6
6 - 4
Printing a reduced incoming 
fax (Auto Reduction)
If you choose On, the machine automatically 
reduces an incoming fax to fit on one page of 
Letter, Legal or A4 size paper. The machine 
calculates the reduction ratio by using the 
page size of the fax and size of the paper in 
your tray.
1If it is not illuminated in blue, press 
(Fax ).
2Press  Menu/Set , 2,  1, 5.
3Use ▲ or ▼ to select On (or Off).
Press  Menu/Set .
4Press Stop/Exit .
Note
■Turn on this setting if you receive faxes 
that are split onto two pages. However, if 
the document is too long the machine may 
still print on two pages.
■If left and right margins are cut off, turn on 
this setting.
■When this feature is set to On, the Letter or 
Legal faxes people send to you may 
appear slightly reduced even though your 
machine prints them on Letter, Legal or A4 
paper. This is because the machine has to 
print the Station ID of the sending machine 
at the top of the page.
Receiving a fax at the end of a 
conversation
At the end of a conversation you can ask the 
other party to fax you information before you 
both hang up.
1Ask the other party to place the 
document in their machine and to press 
Start or Send key.
2When you hear the other machine’s 
CNG tones (beeps), press  Black Start 
or  Color Start .
3Press 2 to receive the fax.
4Replace the external phone’s handset.Setup Receive
5.Auto Reduction
 
						

							Receiving a fax
6 - 5
6
Changing the remote codes
The preset Fax Receive Code is 51. The 
preset Telephone Answer Code is #51. If you 
want to, you can replace them with your own 
codes.
1If it is not illuminated in blue, press 
(Fax).
2Press Menu/Set, 2, 1, 4.
3Press ▲ or ▼ to select On (or Off).
Press Menu/Set.
4Enter the new Fax Receive Code.
Press Menu/Set.
5Enter the new Telephone Answer Code.
Press Menu/Set.
6Press Stop/Exit.
Note
■If you are always disconnected when 
accessing your external TAD remotely, try 
changing the Fax Receive Code and 
Telephone Answer Code to another 
three-digit code (such as ### and 999).
■Remote Codes might not work with some 
telephone systems. 
Easy Receive
When you use this feature you do not have to 
press Black Start or Color Start or the Fax 
Receive Code 51 when you answer a fax 
call. Selecting 
On allows the machine to 
receive fax calls automatically, even if you lift 
the handset of an extension or external 
phone. When you see 
Receiving on the 
LCD or when you hear ‘chirps’ through the 
handset of an extension phone connected to 
another telephone wall jack, just replace the 
handset and your machine will do the rest.
Note
■If this feature is set to On, but your 
machine does not connect a fax call when 
you lift an extension or external phone 
handset, press the Fax Receive Code 
51.
■If you send faxes from a computer on the 
same phone line and the machine 
intercepts them, set Easy Receive to 
Off.
■Selecting Off means you’ll have to 
activate the machine yourself by lifting the 
handset of an external or extension 
phone, and then press Black Start or 
Color Start on the machine.
—OR—
by pressing 51 if you are not at your 
machine. (See Operation from extension 
telephones on page 6-6.)
1If it is not illuminated in blue, press 
(Fax).
2Press Menu/Set, 2, 1, 3.
3Use ▲ or ▼ to select On (or Off).
Press Menu/Set.
4Press Stop/Exit.
Setup Receive
4.Remote Codes
Setup Receive
3.Easy Receive
 
						

							Chapter 6
6 - 6
Printing a fax from the 
memory
If you have selected Fax Storage 
(Menu/Set,2,5,1), you can still print a fax 
from the memory when you are at your 
machine. (See Fax Storage on page 8-2.)
1Press Menu/Set, 2, 5, 3.
2Press Black Start or Color Start.
Setting the Print Density
You can adjust print density, making your 
printed pages darker or lighter. 
1If it is not illuminated in blue, press 
(Fax).
2Press Menu/Set, 2, 1, 6.
3Press ▲ to make the print darker.
—OR—
Press 
▼ to make the print lighter. 
Press Menu/Set.
4Press Stop/Exit.
Operation from extension 
telephones
If you answer a fax call on an extension 
telephone or an external telephone 
connected to the EXT. jack of the machine, 
you can make your machine take the call by 
using the Fax Receive Code. When you 
press the Fax Receive Code 51, the 
machine starts to receive the fax.
If the machine answers a voice call and 
pseudo/double-rings for you to take over, use 
the Telephone Answer Code #51 to take the 
call at an extension phone. (See F/T Ring 
Time (Fax/Tel mode only) on page 6-3.)
If you answer a call and no one is on the line, 
you should assume that you’re receiving a 
manual fax.
■Press 51 and wait for the chirp or until 
the machine’s LCD displays 
Receiving, 
and then hang up.
You can also use the Easy Receive feature to 
make your machine automatically take the 
call. (See Easy Receive on page 6-5.)
Using a cordless external 
handset
If your cordless telephone is connected to the 
EXT. jack of the machine and you typically 
carry the cordless handset elsewhere, it is 
easier to answer calls during the Ring Delay. 
If you let the machine answer first, you will 
have to go to the machine so you can press 
Hook to transfer the call to the cordless 
handset.
Remote Fax Opt
3.Print Fax
Setup Receive
6.Print Density
 
						

							Receiving a fax
6 - 7
6
For Fax/Tel mode only
When the machine is in Fax/Tel mode, it will 
use the F/T Ring Time (pseudo or 
double-ringing) to alert you to pick up a voice 
call.
Lift the external telephones handset, and 
then press Hook to answer.
Using the remote codes
If you hear the fax machine double-ringing 
when you are at an extension phone, you’ll 
need to lift the handset and then press the 
Telephone Answer Code (#51) between the 
pseudo/double rings. If no one is on the line, 
or if someone wants to send you a fax, send 
the call back to the machine by pressing the 
Fax Receive Code (51).
 
						

							7 - 1
7
How to dial
You can dial in any of the following ways.
Manual dialing
Press all of the digits of the fax number.
One-Touch Dialing
Press the One-Touch key of the location you 
want to call. (See Storing One-Touch Dial 
numbers on page 7-3.)
Note
To dial One-Touch numbers 9 to 16 hold 
down Shift as you press the One-Touch key.
Speed-Dialing
Press Search/Speed Dial, #, and then the 
three-digit Speed-Dial number. (See Storing 
Speed-Dial numbers on page 7-4.)
Note
If the LCD shows Not Registered when 
you enter the One-Touch or Speed-Dial 
number, a number has not been stored at this 
location.
Dialing and phone options
Three-digit number
 
						

							Dialing and phone options
7 - 2
7
Search
You can search for names you have stored in 
the One-Touch and Speed-Dial memories. 
Press Search/Speed Dial and the menu 
keys to search. (See Storing One-Touch Dial 
numbers on page 7-3 and Storing Speed-Dial 
numbers on page 7-4.)
* To search alphabetically, you can use the 
dial pad to enter the first letter of the name 
you are looking for.
Fax Redial
If you are sending a fax manually and the line 
is busy, press Redial/Pause, and then press 
Black Start or Color Start to try again. If you 
want to make a second call to the last number 
dialed, you can save time by pressing 
Redial/Pause and Black Start or 
Color Start.
Redial/Pause only works if you dialed from 
the control panel.
If you are sending a fax automatically and the 
line is busy, the machine will automatically 
redial one time after five minutes.
Note
In Real Time TX the automatic redial feature 
does not work when using the scanner glass.
To search 
numerically 
To search 
alphabetically*
or