Brother MFC 9420CN User Manual

							Chapter E
E - 8
Consumable items
Replacement Parts
Toner Cartridge Life Starter Toner Cartridges
Black: Approx. 5,000 pages1
Yellow, Cyan and Magenta: Approx. 3,000 pages1,2
Replacement Toner Cartridges 
(TN-04BK, TN-04Y, TN-04C, TN-04M)
Black: Approx. 10,000 pages
1
Yellow, Cyan and Magenta: Approx. 6,600 pages1,2
Waste Toner Pack Life 
Expectancy (WT-4CL)Up to 12,000 images2
OPC Belt Life Expectancy 
(OP-4CL)Approx. 60,000 images by continuous printing2
Fusing Unit Life Expectancy 
(FP-4CL)Approx. 60,000 pages
Transfer belt cleaner
(LM0590001)Approx. 120,000 pages
2
Transfer roller
(LM0660001)Approx. 120,000 pages2
1
When printing on letter or Letter/A4 size paper at 5% print coverage
2Definition of pages: actual output page number.
Definition of images:
If the image on a page contains only one color of either Cyan, Magenta, Yellow or Black =>1 image,
two colors => 2 images, three colors => 3 images, four colors => 4 images.
There are many factors that determine the actual consumable items’ life, such as temperature, humidity, type of paper, 
toner you use and the number of pages per print job.
 
						

							Specifications
E - 9
E
Network (LAN)
Note
■SMTP/POP3 E-mail Services are required for Internet Fax.
■BRAdmin Professional is not supported in Mac OS®.
■BRAdmin Light is available for Mac OS® X 10.2.4 or greater. 
For more information, please visit the Brother Solutions Center (http://solutions.brother.com)
LANYou can connect your machine to a network for the Internet FAX, 
Network Printing, Network Scanning and PC Fax Send. Also included 
is the Brother BRAdmin Professional Network Management software.
Support forWindows
® 98/98SE/Me/2000/XP/
Windows NT® Workstation Version 4.01
Mac OS® 9.1 - 9.2/Mac OS® X 10.2.4 or greater2
Ethernet 10/100 BASE-TX Auto Negotiation
ProtocolsTCP/IP
ARP, RARP, BOOTP, DHCP, APIPA (Auto IP), NetBIOS, WINS, 
DNS Resolver, LPR/LPD, Custom Raw Port/Port9100, POP3, SMTP 
Client, IPP, FTP Server, mDNS, TELNET, SNMP, HTTP, TFTP
Included Utilities:
BRAdmin Professional (Windows
®)
1Network Scanning is not available for Windows NT® Workstation Version 4.0.
2Network Scanning is available for Mac OS® X 10.2.4 or greater.
 
						

							F - 1
FGlossary
ADF (automatic document feeder)
The document can be placed in the ADF 
and scanned one page at a time 
automatically.
Auto Reduction
Reduces the size of incoming faxes.
Automatic fax transmission
Sending a fax without picking up the 
handset of an external phone.
Automatic Redial
A feature that enables your machine to 
redial the last fax number after five 
minutes if the fax did not go through 
because the line was busy.
Backup Print
Your machine prints a copy of every fax 
that is received and stored in memory.
This is a safety feature so you will not lose 
messages during a power failure.
Batch Transmission 
As a cost saving feature, all delayed faxes 
to the same fax number will be sent as one 
transmission.
Beeper Volume
Volume setting for the beep when you 
press a key or make an error.
Broadcasting
The ability to send the same fax message 
to more than one location.
Caller ID
A service purchased from the telephone 
company that lets you see the number (or 
name) of the party calling you.
Cancel Job
Cancels print jobs and programmed fax 
jobs, such as Delayed Fax or Polling, from 
the machines memory.
CNG tones
The special tones (beeps) sent by fax 
machines during automatic transmission 
to tell the receiving machine that a fax 
machine is calling.
Coding method
Method of coding the information 
contained in the document. All fax 
machines must use a minimum standard 
of Modified Huffman (MH). Your machine 
is capable of greater compression 
methods, Modified Read (MR), Modified 
Modified Read (MMR) and JPEG, if the 
receiving machine has the same 
capability.
Communication error (or Comm. 
Error)
An error during fax sending or receiving, 
usually caused by line noise or static.
Compatibility group
The ability of one fax unit to communicate 
with another. Compatibility is assured 
between ITU-T Groups.
Contrast
Setting to compensate for dark or light 
documents, by making faxes or copies of 
dark documents lighter and light 
documents darker.
Delayed Fax
Sends your fax at a specified time later 
that day.
Distinctive Ring
A subscriber service purchased from the 
telephone company that gives you 
another phone number on an existing 
phone line. The Brother machine uses the 
new number to simulate a dedicated fax 
line.
 
						

							Glossary
F - 2
F
Dual Access
Your machine can scan outgoing faxes or 
scheduled jobs into memory at the same 
time it is sending a fax from memory or 
receiving or printing an incoming fax.
Easy Receive
Enables your machine to respond to CNG 
tones if you interrupt a fax call by 
answering it.
ECM (Error Correction Mode)
Detects errors during fax transmission 
and resends the pages of the fax that had 
an error.
Extension phone
A telephone on the fax number that is 
plugged into a separate wall jack.
External phone
A telephone that is plugged into the EXT 
jack of your machine.
F/T Ring Time
The length of time that the Brother 
machine rings (when the Receive Mode 
setting is Fax/Tel) to notify you to pick up 
a voice call that it answered.
Fax Forwarding
Sends a fax received into the memory to 
another pre-programmed fax number.
Fax Journal
Lists information about the last 200 
incoming and outgoing faxes. TX means 
Transmit. RX means Receive.
Fax Receive Code
Press this code (  5 1) when you answer 
a fax call on an extension or external 
phone.
Fax Storage
You can store received faxes in memory.
Fax tones
The signals sent by sending and receiving 
fax machines while communicating 
information.
Fax/Tel
You can receive faxes and telephone 
calls. Do not use this mode if you are 
using a telephone answering device 
(TAD).
Fine resolution
Resolution is 203 x 196 dpi. It is used for 
small print and graphs.
Gray scale
The shades of gray available for copying 
and faxing photographs.
Group number
A combination of One-Touch and 
Speed-Dial numbers that are stored in a 
One-Touch key or Speed-Dial location for 
Broadcasting.
Help list
A printout of the complete Menu table that 
you can use to program your machine 
when you do not have the User’s Guide 
with you.
Journal Period
The pre-programmed time period 
between automatically printed Fax 
Journal Reports. You can print the Fax 
Journal on demand without interrupting 
the cycle.
LCD (liquid crystal display)
The display screen on the machine that 
shows interactive messages during 
On-Screen Programming and shows the 
date and time when the machine is idle.
Manual fax
When you lift the handset of your external 
telephone or press Hook so you can hear 
the receiving fax machine answer before 
you press Black Start or Color Start to 
begin sending.
Menu mode
Programming mode for changing your 
machine’s settings.
 
						

							Chapter F
F - 3
OCR (optical character recognition)
The bundled ScanSoft® OmniPage® (for 
Windows®) and Presto!® PageManager® 
(for Macintosh®) software applications 
convert an image of text to text that you 
can edit. 
One-Touch
Keys on the machine’s control panel 
where you can store numbers for easy 
dialing. 
You can store a second number on each 
key if you press Shift and the One-Touch 
key together.
Out of Paper Reception
Receives faxes into the machine’s 
memory when the machine is out of paper.
Overseas Mode
Makes temporary changes to the fax 
tones to accommodate noise and static on 
overseas phone lines.
Paging
This feature enables your machine to call 
your pager when a fax is received into its 
memory.
Pause
Allows you to place a 3.5 second delay in 
the dialing sequence stored on 
One-Touch keys and Speed-Dial 
numbers. Press Redial/Pause as many 
times as needed for longer pauses.
Photo resolution
A resolution setting that uses varying 
shades of gray for the best representation 
of photographs.
Polling 
The process of a fax machine calling 
another fax machine to retrieve waiting fax 
messages.
Pulse 
A form of rotary dialing on a telephone 
line.
Quick Dial List
A listing of names and numbers stored in 
One-Touch and Speed-Dial memory, in 
numerical order.
Real Time Transmission
When memory is full, you can send faxes 
in real time.
Remaining jobs
You can check which jobs are waiting in 
memory and cancel jobs individually.
Remote Access Code
Your own four-digit code (--- ) that 
allows you to call and access your 
machine from a remote location.
Remote Retrieval Access 
The ability to access your machine 
remotely from a touch tone phone.
Resolution
The number of vertical and horizontal lines 
per inch. See: Standard, Fine, Super Fine 
and Photo.
Ring Delay
The number of rings before the machine 
answers in 
Fax Only and Fax/Tel 
mode.
Ring Volume
Volume setting for the machine’s ring.
Scanning
The process of sending an electronic 
image of a paper document into your 
computer.
Search
An electronic, alphabetical listing of stored 
One-Touch, Speed-Dial and Group 
numbers.
Speed-Dial
A pre-programmed number for easy 
dialing. You must press the 
Search/Speed Dial key, #, and the 
three-digit code, and Black Start or 
Color Start to start the dialing process.
 
						

							Glossary
F - 4
F
Standard resolution
203 x 97 dpi. It is used for regular size text 
and quickest transmission.
Station ID
The stored information that appears on 
the top of faxed pages. It includes the 
sender’s name and fax number.
Super Fine resolution
203 x 392 dpi. Best for very small print and 
line art.
TAD (telephone answering device)
You can connect an external device or 
answering machine to the EXT. jack of 
your machine.
Telephone Answer Code (for Fax/Tel 
mode only)
When the machine answers a voice call, it 
pseudo/double-rings. You can pick up at 
an extension phone by pressing this code 
(# 5 1).
Temporary settings
You can select certain options for each fax 
transmission and copy without changing 
the default settings.
Tone
A form of dialing on the telephone line 
used for Touch Tone telephones.
Transmission
The process of sending faxes over the 
phone lines from your machine to the 
receiving fax machine.
Transmission Verification Report
A listing of each fax sent, that shows its 
date, time and number.
User Settings 
A printed report that shows the current 
settings of the machine.
 
						

							G - 1
G
A
Access codes, storing and dialing  ........... 7-6
Accessories and supplies ............................ii
ADF (automatic document feeder)  ........ 2-10
ADF cover  ........................................... C-6
Answering machine (TAD)  ...................... 3-5
connecting ............................................ 3-6
Apple
® Macintosh®
See Software User’s Guide on the 
CD-ROM.
Automatic
fax receive  ............................................ 6-1
Easy Receive  .................................... 6-5
fax redial ............................................... 7-2
B
Broadcasting ........................................... 5-4
setting up Groups for ............................ 7-5
Brother
accessories and supplies  .........................ii
Brother numbers  ...................................... i
Customer Service ..................................... i
FAQs (frequently asked questions)  .......... i
fax back system  .......................................ii
product support  ........................................ i
register your product  ................................ i
warranties .......................................iii, iv, vi
C
Caller ID  .................................................. 7-8
Out of Area  ........................................... 7-8
print list  ................................................. 7-9
view list ................................................. 7-9
Canceling
Fax Forwarding  .................................... 8-1
jobs awaiting redial ............................... 5-9
Paging .................................................. 8-6
Checking
machine information  .......................... C-40
Cleaning
outside of machine  ............................ C-21
scanner glass  .................................... C-22
CNG tones  .............................................. 1-7Connecting
external TAD .........................................3-5
external telephone  ................................3-5
two-line external TAD or telephone  ......3-4
Consumable items  ........................ C-26, E-8
Control panel overview  .................... 1-4, 1-5
ControlCenter2
See Software User’s Guide on the 
CD-ROM.
Copy
brightness ...........................................11-7
color ....................................................11-7
color adjust  .........................................11-8
contrast ...............................................11-7
Enlarge/Reduce key  ...........................11-4
enter Copy mode  ................................11-1
multiple copies ....................................11-2
Options key ........................................ B-14
Out of Memory  ....................................11-9
page layout  .........................................11-5
poster ..................................................11-5
printable area ......................................11-1
quality .................................................11-3
single copy ..........................................11-1
sort ......................................................11-7
speed ..................................................11-3
Cordless phone  .......................................6-6
Cover page
custom comments  ..............................5-10
for all faxes  .........................................5-10
for next fax only  ..................................5-10
printed form  ........................................5-11
Credit card numbers  ................................7-6
D
Date and Time  .........................................3-1
Delayed Batch Transmission  ...................5-8
Dialing
a pause .................................................7-3
access codes and credit card 
numbers ................................................7-6
automatic fax redial  ..............................7-2
Groups ..................................................5-4
manual ..................................................7-1
One-Touch ............................................7-1
Speed-Dial ............................................7-1
Index
 
						

							Index
G - 2
Distinctive Ring  ....................................... 7-6
setting ring pattern  ............................... 7-8
turning off  ............................................. 7-8
Dual Access  ............................................ 5-2
E
Easy Receive  .......................................... 6-5
ECM (Error Correction Mode)  ................. 1-7
Envelopes ........................................ 2-4, 2-5
Equalization .......................................... C-20
Error messages on LCD
Comm. Error  ....................................... C-1
Not Registered  ............................. 7-1, C-2
Out of Memory  .................................... C-3
while scanning a document ............. 11-9
Unable to Init.  ...................................... C-4
Unable to Print  .................................... C-4
Unable to Scan  ................................... C-4
Extension telephone, using  ..................... 6-6
External telephone, connecting ............... 3-5
F
Fax codes
changing .............................................. 6-5
Fax Receive Code  ............................... 6-6
Remote Access Code  .......................... 8-5
setting .................................................. 8-5
Telephone Answer Code  ..................... 6-6
Fax Forwarding
changing remotely  ......................... 8-6, 8-7
programming a number ........................ 8-1
Fax Storage ............................................. 8-2
printing from memory  ........................... 6-6
turning on  ............................................. 8-2
Fax, stand-alone
receiving ............................................... 6-1
at the end of a conversation .............. 6-4
compatibility ................................... C-20
Fax Forwarding  ................................. 8-1
from extension phone  ....................... 6-6
Paging ............................................... 8-2
Polling Receive  ............................... 10-1
reducing to fit on paper  ..................... 6-4
retrieving from a remote site  ............. 8-7
Ring Delay, setting  ............................ 6-2
Sequential Polling  ........................... 10-1sending .................................................5-1
at the end of a conversation  .............. 5-3
Broadcasting .....................................5-4
canceling fax jobs in memory  ............ 5-9
color fax .............................................5-2
compatibility .................................... C-20
contrast ..............................................5-5
delayed ..............................................5-8
Easy Receive  ....................................6-5
enter Fax mode  .................................5-1
from ADF  ...........................................5-1
from memory (Dual Access)  .......5-2, 7-2
from PC
See Software User’s Guide on the 
CD-ROM.
from scanner glass  ............................5-1
Out of Memory ...................................5-3
overseas ............................................5-7
Polled Transmit  ...............................10-2
printing a fax from the memory ..........6-6
Real Time Transmission ....................5-6
redial ..................................................7-2
resolution ...........................................5-5
Station ID (fax header)  ...................... 3-2
Fax/Tel mode
answering at extension phones  ............ 6-6
double-ringing (voice calls)  ................... 6-3
F/T Ring Time .......................................6-3
Fax Receive Code  ................................6-6
receiving faxes  .....................................6-7
Ring Delay  ............................................6-2
Telephone Answer Code  ...................... 6-6
FCC notices  ............................................ A-1
Fusing unit  ............................................ C-35
G
Gray scale  .......................................E-3, E-5
Groups for Broadcasting .......................... 7-5
H
HELP
LCD messages  .................................... B-1
using menu keys  .............................. B-2
Menu Table  ..................................B-1, B-3
Hook key ..................................................1-5
 
						

							G - 3
J
Jacks
convert to RJ11 jack
triplex adapter  ................................... 3-3
EXT
external telephone ............................. 3-5
TAD (answering machine) ................. 3-5
Jams
document ............................................ C-6
paper ................................................... C-7
L
Labels ...................................................... 2-6
LCD (liquid crystal display) .............. B-1, B-2
Lower tray (option)  ................................. D-1
loading paper  ...................................... D-3
M
Machine information  ............................. C-40
Macintosh®
See Software User’s Guide on the 
CD-ROM.
Maintenance, routine ............................ C-20
replacing
fusing unit ....................................... C-35
OPC belt cartridge .......................... C-33
toner cartridges  ..................... C-28, C-29
transfer belt cleaner  ....................... C-37
transfer roller  .................................. C-39
waste toner pack  ............................ C-31
Manual
dialing ................................................... 7-1
receive .................................................. 6-1
Manual transmission  ............................... 5-3
Memory
adding SO-DIMM (option)  ................... D-3
installing ........................................... D-4
Memory Security  ..................................... 4-3
Memory Storage ......................................B-1
Menu Table  ............................................. B-1
Mode, entering
Copy ................................................... 11-1
Fax ....................................................... 5-1
Scan ..................................................... 1-4
Multi-line connections (PBX)  ................... 3-5
N
Networking
printing
See Network User’s Guide on the 
CD-ROM.
scanning
See Network User’s Guide on the 
CD-ROM.
O
One-Touch
changing ...............................................7-4
setting up  ..............................................7-3
using .....................................................7-1
Options (accessories)
lower tray unit  ...................................... D-1
SO-DIMM ............................................. D-3
Options key ........................................... B-14
Out of Memory message  .........................5-3
P
Packing and shipping the machine  ....... C-41
Paging .....................................................8-2
programming your pager number  .........8-1
Paper ............................................... 2-1, E-2
how to load  ...........................................2-8
size .......................................................3-9
size of document  ................................2-10
type .......................................................3-9
PaperPort
®
See Software User’s Guide on the 
CD-ROM.
PC Faxing
See Software User’s Guide on the 
CD-ROM.
Phone Line
connections ..........................................3-6
difficulties ........................................... C-11
multi-line (PBX) .....................................3-5
roll over lines  ........................................3-3
two-line phone system ..........................3-3
Polling ....................................................10-1
Polled Transmit ...................................10-2
Polling Receive ...................................10-1
Sequential Polling ...............................10-1
Poster ....................................................11-5
Power failure ........................................... B-1
 
						

							Index
G - 4
Print
difficulties .......................................... C-11
drivers ..................................................E-6
fax from memory  .................................. 6-6
from PC
See Software User’s Guide on the 
CD-ROM.
paper jams  .......................................... C-7
quality .................................. 2-1, 3-9, C-16
report .................................................... 9-2
resolution .............................................E-6
specifications .......................................E-6
Programming your machine  ............ B-1, B-2
Q
Quick-Dial
Access codes and credit card numbers
setting up  .......................................... 7-6
Broadcasting ........................................ 5-4
using Groups ..................................... 5-4
Group dial
changing ........................................... 7-4
setting up Groups for Broadcasting  ... 7-5
One-Touch dial
changing ........................................... 7-4
setting up  .......................................... 7-3
using ................................................. 7-1
Search .................................................. 7-2
Speed-Dial
changing ........................................... 7-4
setting up  .......................................... 7-4
using ................................................. 7-1
R
Receive Mode  ......................................... 6-1
External TAD  ........................................ 6-1
Fax Only  ............................................... 6-1
Fax/Tel ................................................. 6-1
Manual ................................................. 6-1
Redial/Pause key  ............................. 7-2, 7-3
Reducing
copies ................................................. 11-4
incoming faxes  ..................................... 6-4
Remote Retrieval  .................................... 8-5
access code  ......................................... 8-5
commands ........................................... 8-6
getting your faxes  ................................. 8-7Remote Setup
See Software User’s Guide on the 
CD-ROM.
Reports ....................................................9-1
Caller ID List  .........................................7-9
Fax Journal ...........................................9-2
Journal Period  ...................................9-1
Help List  ...............................................9-2
how to print  ...........................................9-2
Network Configuration  ..........................9-2
Quick-Dial List  ......................................9-2
Transmission Verification  .....................9-1
User Settings  ........................................9-2
Resolution
copy ..................................................... E-4
fax (Standard, Fine, SuperFine, 
Photo) .................................................. E-3
print ..................................................... E-6
scan ..................................................... E-5
setting for next fax  ................................5-5
Ring Delay, setting  ..................................6-2
S
Safety Instructions  ...........................A-4, A-7
Scanning
See Software User’s Guide on the 
CD-ROM.
Setting Lock  .............................................4-1
Sleep Time  ..............................................3-8
Speed-Dial
changing ...............................................7-4
setting up  ..............................................7-4
using .....................................................7-1
T
TAD (telephone answering device), 
external ..................................... 3-4, 3-5, 6-1
connecting .....................................3-5, 3-6
receive mode  ........................................6-1
recording OGM  .....................................3-7
with two-line jack  ..................................3-4
Text, entering ........................................ B-15
special characters  ............................. B-15
Transfer roller  ....................................... C-39
Transparency ...........................................2-6
Tray use, setting
copy ....................................................11-2
fax .........................................................6-3