Brother MFC 9420CN User Manual
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B - 1 B On-screen programming Your machine is designed to be easy to use with LCD on-screen programming using the menu keys. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer. Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your machine. All you need to do is follow the instructions as they guide you through the menu selections and programming options. Menu table The Menu table that begins on page B-3 will help you understand the menu selections and options that are found in the machine’s programs. Once you become familiar with programming, you can use the Menu table as a quick reference when you want to change your settings. Note You can program your machine by pressing Menu/Set, followed by the menu numbers. For example to set Beeper Volume to Low. Press Menu/Set, 1, 4, 2 and ▲ or ▼ to select Low. Press Menu/Set. Memory storage If there is a power failure, you will not lose your menu settings because they are stored permanently. Temporary settings (such as Contrast, Overseas Mode, and so on) will be lost. You may also have to reset the date and time. Note Your machine can store the date and time up to 60 hours. Menu and Features
Menu and Features B - 2 B Menu keysYou can access the menu mode by pressing Menu/Set. When you enter the menu, the LCD scrolls. Press 1 for General Setup menu —OR— Press 2 for Fax menu —OR— Press 3 for Copy menu Press 0 for Initial Setup You can scroll more quickly through each menu level or to your next menu selection by pressing the ▲ or ▼ arrow key for the direction you want. Select an option by pressing Menu/Set when that option appears on the LCD. The LCD will then show the next menu level. When you finish setting an option, the LCD shows Accepted. Access the menu Go to the next menu level Accept an option Scroll through the current menu level Go back to the previous menu level or forward to the next menu level Exit the menu Select ▲▼ & Set 1.General Setup Select ▲▼ & Set 2.Fax Select ▲▼ & Set 3.Copy .... Select ▲▼ & Set 0.Initial Setup
Chapter B B - 3 Menu Table Main MenuSubmenuMenu SelectionsOptionsDescriptionsPage 1.General Setup1.Mode Timer—5 Mins 2 Mins 1 Min 30 Secs 0 Sec OffSets the time to return to Fax mode.3-8 2.Paper Type 1.Tray#1 (This menu only appears when you have the optional tray #2)Thin Plain Thick Thicker Recycled PaperSets the type of paper in the paper tray.3-9 2.Tray#2 (This menu only appears when you have the optional tray #2)Thin Plain Thick Thicker Recycled PaperSets the type of paper in the paper tray.3-9 3.Small Paper 1.Tray#1 (This menu only appears when you have the optional tray #2)B5 DL Com10 JISB5Sets the size of the paper in the paper tray.3-9 2.Tray#2 (This menu only appears when you have the optional tray #2)B5 JISB5Sets the size of the paper in the paper tray.3-9 4.Volume 1.RingHigh Med Low OffAdjusts the ring volume. 3-10 2.BeeperHigh Med Low OffAdjusts the volume level of the beeper.3-10 3.SpeakerHigh Med Low OffAdjusts the speaker volume.3-10 Note The factory settings are shown in Bold. to exit Select & Set Select & Set to accept
Menu and Features B - 4 B 1.General Setup (Continued)5.Auto Daylight—On OffChanges for Daylight Savings Time automatically.3-1 6.Ecology 1.Toner SaveOn OffIncreases the page yield of the toner cartridge.3-7 2.Sleep Time(0-99) 30 MinConserves power. 3-8 7.LCD Contrast— ▼ -…………„+ ▲ ▼ -………„…+ ▲ ▼ -……„……+ ▲ ▼ -…„………+ ▲ ▼ -„…………+ ▲ Adjust the contrast of the LCD.3-3 8.Security 1.Mem SecurityProhibits most operations except receiving faxes into the memory.4-3 2.Setting LockProhibits the settings for Date & Time, Station ID, Quick-Dial and General Setup.4-1 9.Tray Use: Copy (This setting only appears when you have the optional tray #2.) —Tray#1 Only Tray#2 Only AutoSelect the tray that will be used for copying.11-2 0.Tray Use: Fax (This setting only appears when you have the optional tray #2.)—Tray#1 Only Tray#2 Only AutoSelect the tray that will be used for faxing.6-3 Main MenuSubmenuMenu SelectionsOptionsDescriptionsPage Note The factory settings are shown in Bold. to exit Select & Set Select & Set to accept
Chapter B B - 5 2.Fax 1.Setup Receive (In Fax mode only)1.Ring Delay 04 03 02 01 00Sets the number of rings before the machine answers in Fax Only or Fax/Tel mode.6-2 2.F/T Ring Time70 Sec 40 Sec 30 Sec 20 SecSets the pseudo/double-ring time in Fax/Tel mode.6-3 3.Easy ReceiveOn OffReceives fax messages without pressing Black Start or Color Start.6-5 4.Remote CodesOn( 51, #51) OffYou can answer all calls at an extension or external phone and use codes to turn the machine on or off. You can personalize these codes.6-5 5.Auto ReductionOn OffReduces the size of incoming faxes.6-4 6.Print Density ▼ -…………„+ ▲ ▼ -………„…+ ▲ ▼ -……„……+ ▲ ▼ -…„………+ ▲ ▼ -„…………+ ▲ Makes printouts darker or lighter.6-6 7.Polling RX— Sets up your machine to poll another fax machine.10-1 2.Setup Send (In Fax mode only)1.Contrast Auto Light DarkChanges the lightness or darkness of faxes you send.5-5 2.Fax ResolutionStandard Fine S.Fine PhotoSets the default resolution for outgoing faxes.5-5 3.Delayed Fax— Sets the time of day in 24 hour format that the delayed faxes will be sent.5-8 Main MenuSubmenuMenu SelectionsOptionsDescriptionsPage Note The factory settings are shown in Bold. to exit Select & Set Select & Set to accept
Menu and Features B - 6 B 2.Fax (Continued)2.Setup Send (In Fax mode only) (Continued)4.Batch TXOn OffCombines delayed faxes to the same fax number at the same time of day into one transmission.5-8 5.Real Time TX Off On Next Fax:On Next Fax:OffYou can send a fax without using the memory.5-6 6.Polled TXOn OffSets up your machine with a document to be retrieved by another fax machine.10-2 7.Coverpg SetupOff On Next Fax:On Next Fax:Off Print SampleAutomatically sends a Cover Page you have programmed.5-10 8.Coverpage Msg— You can set up your own comments for fax Cover Page.5-9 9.Overseas ModeOn OffIf you are having difficulty sending faxes overseas, set this to On.5-7 3.Set Quick-Dial1.One-Touch Dial— Stores One-Touch Dial numbers, so you can dial by pressing one key (and Black Start or Color Start.).7-3 2.Speed-Dial— Stores Speed-Dial numbers, so you can dial by pressing only a few keys (and Black Start or Color Start.).7-4 3.Setup Groups— Sets up a Group number for Broadcasting.7-5 Main MenuSubmenuMenu SelectionsOptionsDescriptionsPage Note The factory settings are shown in Bold. to exit Select & Set Select & Set to accept
Chapter B B - 7 2.Fax (Continued)4.Report Setting1.TransmissionOn On+Image Off Off+ImageInitial setup for Transmission Verification Report and Fax Journal.9-1 2.Journal PeriodEvery 7 Days Every 2 Days Every 24 Hours Every 12 Hours Every 6 Hours Every 50 Faxes Off9-1 5.Remote Fax Opt (Backup print for Fax Forward/PC Fax Receive)1.Fwd/Page/ StoreOff Fax Forward Paging Fax Storage PC Fax ReceiveSets the machine to forward fax messages, to call your pager, to store incoming faxes in the memory (so you can retrieve them while you are away from your machine), or to send faxes to your PC. If you selected Fax Forward or PC Fax Receive, you can turn on the safety feature Backup Print.8-1 8-4 2.Remote Access--- You must set your own code for Remote Retrieval.8-5 3.Print Fax— Prints incoming faxes stored in the memory.6-6 6.Remaining Jobs— — Checks which jobs are in the memory and lets you cancel selected jobs.5-9 Main MenuSubmenuMenu SelectionsOptionsDescriptionsPage Note The factory settings are shown in Bold. to exit Select & Set Select & Set to accept
Menu and Features B - 8 B 2.Fax (Continued)0.Miscellaneous1.CompatibilityHigh Normal BasicAdjusts the Equalization for transmission problems.C-20 2.Distinctive Off Set (On)Uses the Telephone Company’s Distinctive Ring subscriber service to register the ring pattern with the machine.7-8 3.Caller ID Display# Print ReportView or print a list of the last 30 Caller IDs stored in the memory.7-8 3.Copy 1.Quality—Text Auto PhotoSelects the Copy resolution for your type of document.11-3 2.Brightness— ▼ -…………„+ ▲ ▼ -………„…+ ▲ ▼ -……„……+ ▲ ▼ -…„………+ ▲ ▼ -„…………+ ▲ Adjusts the brightness for copies11-7 3.Contrast— ▼ -…………„+ ▲ ▼ -………„…+ ▲ ▼ -……„……+ ▲ ▼ -…„………+ ▲ ▼ -„…………+ ▲ Adjusts the contrast for copies.11-8 4.Color Adjust1.Red ▼ R:-…………„+ ▲ ▼ R:-………„…+ ▲ ▼ R:-……„……+ ▲ ▼ R:-…„………+ ▲ ▼ R:-„…………+ ▲ Adjusts the amount of Red in copies.11-8 2. Green▼ G:-…………„+ ▲ ▼ G:-………„…+ ▲ ▼ G:-……„……+ ▲ ▼ G:-…„………+ ▲ ▼ G:-„…………+ ▲ Adjusts the amount of Green in copies.11-8 3.Blue ▼ B:-…………„+ ▲ ▼ B:-………„…+ ▲ ▼ B:-……„……+ ▲ ▼ B:-…„………+ ▲ ▼ B:-„…………+ ▲ Adjusts the amount of Blue in copies.11-8 Main MenuSubmenuMenu SelectionsOptionsDescriptionsPage Note The factory settings are shown in Bold. to exit Select & Set Select & Set to accept
Chapter B B - 9 4.Printer 1.Emulation—Auto HP LaserJet BR-Script 3Selects the emulation mode.See Software User’s Guide on the CD-ROM 2.Print Options1.Internal Font— Prints a list of the machine’s internal fonts. 2. Configuration— Prints a list of the machine’s print settings. 3.Test Print— Prints a test page. 3.Reset Printer— — Returns the print settings to the original factory default settings. 4.Calibration—Calibrate ResetAdjusts the color density or returns the color calibration to the factory setting. 5.Print Reports1.Transmission— — You can print these lists and reports.9-2 2.Help List—— 3.Quick-Dial—— 4.Fax Journal—— 5.User Settings—— 6.Network Config—— Main MenuSubmenuMenu SelectionsOptionsDescriptionsPage Note The factory settings are shown in Bold. to exit Select & Set Select & Set to accept
Menu and Features B - 10 B 6.LAN 1.Setup TCP/IP1.BOOT Method Auto Static RARP BOOTP DHCPYou can choose the BOOT method that best suits your needs.See Network User’s Guide on the CD-ROM 2.IP Address[000-255]. [000-255]. [000-255]. [000-255]Enter the IP address. 3.Subnet Mask[000-255]. [000-255]. [000-255]. [000-255]Enter the Subnet mask. 4.Gateway[000-255]. [000-255]. [000-255]. [000-255]Enter the Gateway address. 5.Node NameBRN_XXXXXXEnter the Node name. 6.WINS Config Auto StaticYou can choose the WINS configuration mode. 7.WINS Server(Primary) [000-255]. [000-255]. [000-255]. [000-255] (Secondary) [000-255]. [000-255]. [000-255]. [000-255]Specifies the IP address of the primary or secondary WINS server. 8.DNS Server(Primary) [000-255]. [000-255]. [000-255]. [000-255] (Secondary) [000-255]. [000-255]. [000-255]. [000-255]Specifies the IP address of the primary or secondary DNS server. 9.APIPA On OffAutomatically allocates the IP address from the link-local address range. Main MenuSubmenuMenu SelectionsOptionsDescriptionsPage Note The factory settings are shown in Bold. to exit Select & Set Select & Set to accept