Brother MFC 9420CN User Manual
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Chapter 1 1 - 4 Control panel overview 03/01 15:25 Fax Sleep 1 One-Touch Keys These 8 keys give you instant access to 16 previously stored numbers. 2 Shift To access One-Touch numbers 9 to 16, hold down Shift as you press the One-Touch key. 3 Copy keys (Temporary settings): Enlarge/Reduce Lets you reduce or enlarge copies depending upon the ratio you select. Options You can quickly and easily select temporary settings for copying. 4 Mode keys: Fax Lets you access Fax mode. Scan Lets you access Scan mode. Copy Lets you access Copy mode. 5 Menu keys: Menu/Set The same key is used for Menu and Set operations. Lets you access the Menu to program and store your settings in the machine. Volume keys When listening to the speaker in Fax mode or on standby, you can press these keys to adjust the volume. ▼ Search/Speed Dial Lets you look up numbers that are stored in the dialing memory. It also lets you dial stored numbers by pressing # and a three-digit number. Press to scroll forward or backward to a menu selection. ▲ or ▼ Press to scroll through the menus and options. ▲▲ ▲▲
General Information 1 - 5 1 03/01 15:25 Fax Sleep 6 Dial Pad Use these keys to dial telephone or fax numbers and as a keyboard for entering information into the machine. The # key lets you temporarily switch the dialing mode during a telephone call from Pulse to Tone. 7 Black Start Lets you start sending faxes or making copies in black & white. Color Start Lets you start sending faxes or making copies in full color. 8 Stop/Exit Stops an operation or exits from the menu. 9 Secure Print Lets you print secured print data saved in the machine’s memory if you enter the four-digit password. (For details about using this feature, for Windows ® see Chapter 1 in the Software User’s Guide on the CD-ROM, and for Macintosh ® see Chapter 7 in the Software User’s Guide on the CD-ROM.) @ Liquid Crystal Display (LCD) Displays messages on the screen to help you set up and use your machine. A Fax and telephone keys: Redial/Pause Redials the last number you called. It also inserts a pause in quick dial numbers. Hook Press before dialing if you want to make sure a fax machine will answer, and then press Black Start or Color Start. Also, press this key after picking up the handset of an external telephone during the F/T double/pseudo-ring. Resolution Sets the resolution when you send a fax. B Print key: Job Cancel You can cancel a print job and clear the machine’s memory.
Chapter 1 1 - 6 About fax machines Custom features Do you have Voice Mail on the phone line? If you have Voice Mail on the phone line where you will install your new machine, there is a strong possibility that Voice Mail and the machine may conflict with each other while receiving incoming calls. Why should there be problems? Since both the machine and Voice Mail will pick up the call, after the number of rings you have set, each of them has the ability to keep the other from receiving calls. For example, if Voice Mail is set to answer after two rings and your machine is set to answer after four, Voice Mail will stop your machine from receiving faxes. If you set Voice Mail and the Brother machine to answer after the same number of rings, there is no way of knowing which one will answer first. It is important to remember that neither Voice Mail nor the machine can pass the call back to the other after the call has been answered. How can you avoid possible problems? A very good way to avoid problems like the one mentioned, is to get a second phone number on your present phone line. Many people with Voice Mail choose an alternative service, which is called “Distinctive Ring”, and they are very satisfied with it. (See Distinctive Ring on page 7-6.) Another way to avoid possible problems is to replace Voice Mail with an answering machine. Your Brother machine is designed to work with an answering machine or TAD (telephone answering device). (See Connecting an external telephone answering device (TAD) on page 3-5.)
General Information 1 - 7 1 Fax tones and handshake When someone is sending a fax, the fax machine sends fax calling tones (CNG tones). These are quiet, intermittent beeps every 4-seconds. You’ll hear them after you dial and press Black Start or Color Start and they will continue for about 60 seconds after dialing. During that time, the sending machine must begin the “handshake” or connection with the receiving machine. Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line. You will soon learn to listen for these quiet beeps each time you answer a phone on your fax line, so you will know if you are receiving a fax message. The receiving fax responds with fax receiving tones, which are loud, chirping sounds. A receiving fax chirps for about 40 seconds over the phone line, and the LCD shows Receiving. If your machine is set to the Fax Only mode, it will answer every call automatically with fax receiving tones. If the other person hangs up, your machine will continue to send the “chirps” for about 40 seconds, and the LCD continues to show Receiving. To cancel receiving, press Stop/Exit. The fax ‘handshake’ is the time in which the sending machine’s CNG tones and the receiving machine’s “chirps” overlap. This must be for at least 2 to 4 seconds, so both machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones only last for about 60 seconds after the number is dialed. So it is important for the receiving machine to answer the call in as few rings as possible. ECM (Error Correction Mode) The Error Correction Mode (ECM) is a way for the machine to check a fax transmission while it is in progress. If the machine detects errors during fax transmission, it resends the pages of the fax that had an error. ECM transmissions are only possible between fax machines that both have this feature. If they do, you may send and receive fax messages that are continuously being checked by the machine. If this feature stops working, delete your faxes from the memory.
2 - 1 2 Acceptable paper and other media Recommended paper The recommended paper for this machine is: Xerox 4200, Hammermill Laserprint or equivalent ■To get the best output quality and to avoid any damage, use smooth white paper. ■Before you buy a lot of paper, please test some to make sure that the paper is suitable. ■Use neutral paper. Do not use acidic or alkaline paper. ■Print quality will vary depending on the paper being used. Type and size of paper The machine loads paper from the installed standard paper tray or optional lower tray. Standard paper tray Since the standard paper tray is a universal type, you can use any of the paper types and sizes (one paper type and size at a time) listed in the table in Paper capacity of the paper trays on page 2-2. The tray can hold up to 250 sheets of paper (20 lb or 80 g/m 2) or up to 15 envelopes (paper can be loaded up to the top line of the maximum paper mark on the sliding paper width guide). Optional lower tray (LT-27CL) The optional lower tray can hold up to 530 sheets of Letter/A4 paper (20 lb or 80 g/m2). The maximum capacity is 1.76 in. (44 mm) paper height. The names for the paper trays in the machine driver and this Guide are as follows: Loading paper and documents CAUTION Do not load envelopes, transparencies, labels or thick paper (more than 28 lb or 105 g/m 2) into the optional lower tray unit. It may cause paper jams. Tray and optional unit Name Standard paper tray Tray 1 Optional lower tray Tray 2
Loading paper and documents 2 - 2 2 Paper capacity of the paper trays * H/H = High temperature/High humidity Recommended paper specifications The following paper specifications are suitable for this machine. Standard Paper Tray (Tray 1)Optional lower tray (Tray 2) Paper sizeA4, Letter, Legal, B5 (JIS/ISO), Executive, A5, COM10, DL, 4.1 x 8.3 in. to 8.5 x 11.7 in. (104.8 x 210 mm to 215.9 x 297 mm)A4, Letter, B5 (JIS/ISO), Executive Number of sheetsPlain paper Up to 250 sheets (20 lb or 80 g/m 2)Up to 530 sheets (20 lb or 80 g/m2) Thick/Thicker paperUp to 40 sheets (44 lb or 165 g/m 2)Up to 1.76 in. (44 mm) loading height Transparencies Up to 50 sheets N/A Labels Up to 80 sheets N/A Envelopes Up to 15 sheets or 7 sheets for H/H* condition.N/A Basis weight (lb (g/m 2))16-24 (75-90) Thickness (µm)80-110 Roughness (sec.)Higher than 20 Stiffness (cm 3/100)90-150 Grain directionLong grain Volume resistivity (ohm)10e 9-10e11 Surface resistivity (ohm-cm)10e10-10e12 FillerCaCO3 (Neutral) Ash content (wt%)Below 23 Brightness (%)Higher than 80 Opacity (%)Higher than 85
Chapter 2 2 - 3 Handling and using special paper The machine is designed to work well with most types of xerographic and bond paper. However, some paper variables may have an effect on print quality or handling reliability. Always test samples of paper before purchasing to ensure desirable performance. Some important guidelines when selecting paper are: ■Supplier should be informed that the paper or envelopes will be used in a color laser machine. ■Preprinted paper must use inks that can withstand the temperature of the machines fusing process (392 degrees Fahrenheit or 200 degrees centigrade for a period of 0.1 seconds). ■If you have selected a cotton bond paper, paper having a rough surface, such as cockle or laid finished paper or paper that is wrinkled or puckered, the paper may exhibit degraded performance.Types of paper to avoid CAUTION Some types of paper may not perform well or may cause damage to your machine. Do not use paper: ■that is highly textured ■that is extremely smooth or shiny ■that is curled or warped ■that is coated or has a chemical finish ■that is damaged, creased or folded ■that exceeds the recommended weight specification in this guide ■with tabs and staples ■with letterheads using low temperature dyes or thermography ■that is multipart or carbonless ■that is designed for inkjet printing If you use any of the types of paper listed above, they may damage your machine. This damage is not covered under any Brother warranty or service agreement.
Loading paper and documents 2 - 4 2 Envelopes Most envelopes will be suitable for your machine. However, some envelopes will have feed and print-quality problems because of the way they have been made. A suitable envelope should have edges with straight, well-creased folds and the leading edge should not be thicker than two pieces of paper. The envelope should lie flat and not be of baggy or flimsy construction. You should buy quality envelopes from a supplier who understands that you will be using the envelopes in a laser machine. Envelopes can only be fed from Tray#1. Note Brother will not recommend a particular envelope because envelope manufacturers may change the envelope specifications. You are responsible for the quality and performance of the envelopes you use. Before you put envelopes in the tray, check the following: ■Envelopes should have a lengthwise sealing flap. ■The sealing flaps should be folded crisply and correctly (irregularly cut or folded envelopes may cause paper jams). ■Envelopes should consist of two layers of paper in the area circled in Figure 1. Note ■Before you print envelopes, you must ‘fan’ the stack to avoid paper jams and misfeeds. ■Before you print a lot of envelopes, test one to make sure that the print results are what you want. ■Envelope joints that are sealed by the manufacturer should be secure. ■Do not put different types of paper in the paper tray at the same time because it may cause paper jams or misfeeds. ■For proper printing, you must choose the same paper size from your software application as the paper in the tray. ■We recommend that you do not print within 0.6 in. (15 mm) of the edges of envelopes. ■See Acceptable paper and other media on page 2-1. Feeding direction Figure 1
Chapter 2 2 - 5 Types of envelopes to avoid CAUTION Do not use envelopes: ■that are damaged, curled, wrinkled, or an unusual shape ■that are extremely shiny or textured ■with clasps, snaps or tie strings ■with self-adhesive closures ■that are of a baggy construction ■that are not sharply creased ■that are embossed (have raised writing on them) ■that were previously printed by a laser machine ■that are pre-printed on the inside ■that cannot be arranged neatly when stacked ■that are made of paper that weighs more than the paper weight specifications for the machine ■with edges that are not straight or consistently square ■with windows, holes, cut-outs or perforations ■with sealing flaps that have not been folded at purchase ■with sealing flaps as shown in Figure 2 ■with each side folded as shown in Figure 3 If you use any of the types of envelopes listed above, they may damage your machine. This damage is not covered under any Brother warranty or service agreement. Figure 2 Figure 3
Loading paper and documents 2 - 6 2 Labels and transparencies The machine will print on most types of labels and transparencies designed for use with a laser machine. Labels should have an adhesive that is acrylic-based since such material is more stable at the high temperatures in the fusing unit. Adhesives should not come in contact with any part of the machine, because the label stock may stick to the OPC belt or rollers and cause jams and print quality problems. No adhesive should be exposed between the labels. Labels should be arranged so that they cover the entire length and width of the sheet. Using labels with spaces may result in labels peeling off and causing serious jams or print problems. All labels and transparencies used in this machine must be able to withstand a temperature of 392 degrees Fahrenheit (200 degrees centigrade) for a period of 0.1 seconds. Label and transparency sheets should not exceed the paper weight specifications described in this Users Guide. Labels and transparencies exceeding this specification may not feed or print properly and may cause damage to your machine. Transparencies and labels can be fed from Tray 1 only.Types of labels and transparencies to avoid Do not use labels or transparencies that are damaged, curled, wrinkled or an unusual shape. CAUTION ■Avoid feeding labels with the carrier sheet exposed because your machine will be damaged. ■When feeding transparencies, use the recommended type for laser machines. For detailed information on the specification of the proper transparencies to purchase, call your dealer or Brother Customer Service.