Brother MFC 9420CN User Manual

							Chapter 3
3 - 6
The TAD must answer within four rings (the 
recommended setting is two rings). The 
machine cannot hear CNG tones until the 
TAD has answered the call, and with four 
rings there are only 8 to 10 seconds of CNG 
tones left for the fax “handshake”. Make sure 
you carefully follow the instructions in this 
guide for recording your outgoing message. 
We do not recommend using the toll saver 
feature on your external answering machine if 
it exceeds five rings.
Note
■If you do not receive all your faxes, reduce 
the Ring Delay setting on your external 
TAD.
■If You Subscribe to your Telephone 
Company’s Distinctive Ring Service: 
You may connect an external TAD to a 
separate wall jack only if you subscribe to 
your telephone company’s Distinctive 
Ring service, have registered the 
distinctive ring pattern on your machine, 
and use that number as a fax number. The 
recommended setting is at least four rings 
on the external TAD when you have the 
telephone company’s Distinctive Ring 
Service. You cannot use the Toll Saver 
setting.
■If You Do Not Subscribe to Distinctive 
Ring Service:
You must plug your TAD into the EXT. 
jack of your machine. If your TAD is 
plugged into a wall jack, both your 
machine and the TAD will try to control the 
phone line. (See illustration shown next.)
When the TAD answers a call, the LCD 
shows 
Telephone.
Connections
The external TAD must be plugged into the 
back of the machine, into the jack labeled 
EXT. Your machine cannot work properly if 
you plug the TAD into a wall jack (unless you 
are using Distinctive Ring).
1Plug the telephone line cord from the 
telephone wall jack into the back of the 
machine, in the jack labeled LINE.
2Plug the telephone line cord from your 
external TAD into the back of the 
machine, in the jack labeled EXT. (Make 
sure this cord is connected to the TAD at 
the TAD’s telephone line jack, and not 
its handset jack.)
3Set your external TAD to four rings or 
less. (The machine’s Ring Delay setting 
does not apply.)
4Record the outgoing message on your 
external TAD.
Improper Setup
Unless you are using Distinctive Ring, 
do not connect a TAD elsewhere on the 
same phone line.
TAD
TAD
 
						

							Setup
3 - 7
3
5Set the TAD to answer calls.
6Set the Receive Mode to 
External TAD. 
(See Receive Mode on page 6-1.)
Recording outgoing message (OGM) 
on an external TAD
Timing is important in recording this 
message.
1Record 5 seconds of silence at the 
beginning of your message. (This allows 
your machine time to listen for the fax 
CNG tones of automatic transmissions 
before they stop.)
2Limit your speaking to 20 seconds.
3End your 20-second message by giving 
your Fax Receive Code for people 
sending manual faxes. For example:
“After the beep, leave a message or 
send a fax by pressing 51 and Start.”
Note
We recommend beginning your OGM with an 
initial 5-second silence because the machine 
cannot hear fax tones over a resonant or loud 
voice. You may try omitting this pause, but if 
your machine has trouble receiving, then you 
must re-record the OGM to include it.
Ecology features
Toner Save
You can conserve toner using this feature. 
When you set Toner Save to 
On, print 
appears lighter. The default setting is 
Off. 
1Press Menu/Set, 1, 6, 1.
2Press ▲ or ▼ to select On (or Off).
Press Menu/Set.
3Press Stop/Exit.
Note
We do not recommend Toner Save for 
printing photo or gray scale images.
Ecology
1.Toner Save
 
						

							Chapter 3
3 - 8
Sleep Time
Setting the Sleep Time reduces power 
consumption by turning off the fuser inside 
the machine while it is idle. You can choose 
how long the machine is idle (from 00 to 99 
minutes) before it goes into sleep mode. The 
timer is automatically reset when the machine 
receives a Fax or PC data or makes a copy. 
The factory setting is 30 minutes. While the 
machine is in sleep mode you will see 
Sleep 
on the LCD. If you try to print or copy in sleep 
mode, there will be a short delay while the 
fuser warms up to its working temperature.
1Press Menu/Set, 1, 6, 2.
2Use the dial pad to enter the length of 
time the machine is idle before it goes 
into sleep mode (00 to 99).
Press Menu/Set.
3Press Stop/Exit.
Note
■If you want to turn off sleep mode, press 
Start
 (either Black or Color) and Options 
simultaneously in Step2.
■If the machine is in Sleep Mode when you 
change the Sleep Time, the new setting 
will take effect the next time the machine 
copies, prints or is turned off and on.
Mode Timer
The machine has three temporary mode keys 
on the control panel: Fax, Scan and Copy. 
You can change the number of seconds or 
minutes the machine takes after the last Scan 
or Copy operation before it returns to Fax 
mode. If you select 
Off, the machine stays in 
the mode you used last.
1Press Menu/Set, 1, 1.
2Press ▲ or ▼ to select 0 Sec, 
30 Secs, 1 Min, 2 Mins, 5 Mins or 
Off.
Press Menu/Set.
3Press Stop/Exit.
Ecology
2.Sleep TimeGeneral Setup
1.Mode Timer
 
						

							Setup
3 - 9
3
Paper settings
Paper Type
To get the best print quality, set the machine 
for the type of paper you are using.
1Press Menu/Set, 1, 2.
—OR—
If you have the optional paper tray, 
Press Menu/Set, 1, 2, 1 to set the paper 
type for 
Tray#1 or Menu/Set, 1, 2, 2 to 
set the paper type for 
Tray#2.
2Press ▲ or ▼ to select Thin, Plain, 
Thick, Thicker or Recycled Paper.
Press Menu/Set.
3Press Stop/Exit.
Note
The machine ejects paper with printed 
surfaces face down onto the output paper 
tray in the front of the machine. When you use 
transparencies or labels, remove each sheet 
immediately to prevent smudging or paper 
jams.
Paper Size
In the standard paper tray, you can use eight 
sizes of paper for printing copies: Letter, A4, 
Legal, B5, JISB5, Executive, Com10 and DL 
and three sizes for printing faxes: Letter, A4 
and Legal. The machine automatically 
detects A4, Letter and Executive paper size 
that is in the paper tray. However, if you load 
paper that is B5 or smaller sizes in the paper 
tray, you will need to change the Small Paper 
setting at the same time so your machine can 
print a reduced copy on the page.
1Press Menu/Set, 1, 3.
—OR—
If you have the optional paper tray, 
press Menu/Set, 1, 3, 1 to set the paper 
size for Tray#1 or Menu/Set, 1, 3, 2 to 
set the paper size for 
Tray#2.
2Press ▲ or ▼ to select B5, DL, Com10 or 
JISB5.
Press Menu/Set.
3Press Stop/Exit.
Note
If you select Tray#2 in Step1, you can only 
select 
B5 or JISB5.
General Setup
2.Paper Type
General Setup
3.Small Paper
 
						

							Chapter 3
3 - 10
Volume Settings
Ring Volume
You can turn the ring Off or you can select 
the ring volume level.
1Press Menu/Set, 1, 4, 1.
2Press ▲ or ▼ to select Low, Med, High 
or 
Off.
Press Menu/Set.
3Press Stop/Exit.
—OR—
You can adjust the ring volume when your 
machine is idle (not being used). 
In   mode (Fax), press   or   to 
adjust the volume level. Every time you press 
these keys, the machine will ring so you can 
hear the active setting as the LCD shows it. 
The volume changes with each key press. 
The new setting will stay until you change it 
again.
Beeper Volume
You can change the beeper volume. The 
default setting is 
Med. When the beeper is on, 
the machine will beep when you press a key, 
make a mistake, or after you have sent or 
received a fax.
1Press Menu/Set, 1, 4, 2.
2Press ▲ or ▼ to select Low, Med, High 
or 
Off.
Press Menu/Set.
3Press Stop/Exit.
Speaker Volume
You can adjust the machine’s one-way 
speaker volume.
1Press Menu/Set, 1, 4, 3.
2Press ▲ or ▼ to select Low, Med, High 
or 
Off.
Press Menu/Set.
3Press Stop/Exit.
—OR—
In Fax mode  , you can adjust the 
speaker volume by pressing Hook, and then 
selecting a speaker volume level.
Press   or   to adjust the volume 
level. The LCD shows the setting you are 
choosing. Each key press changes the 
volume to the next setting. The new setting 
will remain until you change it again.
Volume
1.Ring
▲▲
Volume
2.Beeper
Volume
3.Speaker
▲▲
 
						

							4 - 1
4
4
You can set up your machine with multiple 
levels of security using Setting Lock and 
Memory Security.
Setting Lock
Setting Lock lets you prevent unauthorized 
access to the machine settings.
While Setting Lock is 
On, the following 
operations are NOT available without a 
password: 
■Date & Time
■Station ID
■Set Quick-Dial (One-Touch Dial, 
Speed-Dial and Setup Groups)
■Mode Timer
■Paper Type
■Small Paper
■Volume
■Auto Daylight 
■Ecology
■LCD Contrast
■Memory Security
Setting up the password
Note
■If you have already set the password, you 
will not need to set it, again.
■If you forget the Setting Lock password, 
please call Brother Customer Service. 
(See Brother numbers on page i.)
1Press Menu/Set, 1, 8, 2.
2Enter a four-digit number for the 
password.
Press Menu/Set.
The LCD shows 
Verify:
3Re-enter the password.
Press Menu/Set.
4Press Stop/Exit.
Security features
Security
2.Setting Lock
 
						

							Chapter 4
4 - 2
Changing the Setting Lock 
password
1Press Menu/Set, 1, 8, 2.
2Press ▲ or ▼ to select Set Password.
Press Menu/Set.
3Enter the registered four-digit password.
Press Menu/Set.
4Enter a four-digit number for the new 
password.
Press Menu/Set.
5If the LCD shows Verify:, re-enter the 
new password.
Press Menu/Set.
6Press Stop/Exit.
Turning Setting Lock on
1Press Menu/Set, 1, 8, 2.
2Press ▲ or ▼ to select On.
Press Menu/Set.
3Enter the registered four-digit password.
Press Menu/Set.
4Press Stop/Exit.
Turning Setting Lock off
1Press Menu/Set, 1, 8, 2.
2Enter the registered four-digit password.
Press Menu/Set twice.
3Press Stop/Exit.
Note
If you enter the wrong Password, the LCD 
shows 
Wrong Password. The machine will 
stay in Setting Lock mode until the registered 
password is entered.
Security
2.Setting Lock
Security
2.Setting Lock
 
						

							Security features
4 - 3
4
Memory Security
Memory Security lets you prevent 
unauthorized access to the machine. You will 
not be able to continue to schedule Delayed 
Faxes or Polling jobs. However, any 
pre-scheduled Delayed Faxes will be sent 
even if you turn on Memory Security, so they 
won’t be lost.
While Memory Security is on, the following 
operations are available: 
■Receiving faxes into memory 
(limited by memory capacity)
■Fax Forwarding 
(if Fax Forwarding was already on)
■Paging 
(if Paging was already on)
■Remote Retrieval 
(if Fax Storage was already on)
While Memory Security is on, the following 
operations are NOT available: 
■Printing received faxes
■Sending faxes
■Copying
■PC printing
■Scanning
■PC Fax Receive
Note
■To print the faxes in memory, turn off 
Memory Security.
■You must turn off PC Fax Receive before 
you can turn on Memory Security. 
(See Turning off Remote Fax Options on 
page 8-4.)
Setting up the password
Note
■If you have already set the password, you 
will not need to set it, again.
■If you forget the Memory Security 
password, please call Brother Customer 
Service. (See Brother numbers on page i.)
1Press Menu/Set, 1, 8, 1.
2Enter a four-digit number for the 
password.
Press Menu/Set.
The LCD shows 
Verify:
3Re-enter the password.
Press Menu/Set.
4Press Stop/Exit.
Security
1.Mem Security
 
						

							Chapter 4
4 - 4
Changing the Memory 
Security password
1Press Menu/Set, 1, 8, 1.
2Press ▲ or ▼ to select Set Password.
Press Menu/Set.
3Enter the registered four-digit password.
Press Menu/Set.
4Enter a four-digit number for the new 
password.
Press Menu/Set.
5If the LCD shows Verify:, re-enter the 
new password.
Press Menu/Set.
6Press Stop/Exit.
Turning Memory Security on
1Press Menu/Set, 1, 8, 1. 
2Press ▲ or ▼ to select Set Security.
Press Menu/Set.
3Enter the registered four-digit password.
Press Menu/Set.
The machine goes offline and the LCD 
shows 
Secure Mode.
Note
If there is a power failure the data will stay in 
memory for up to 60 hours.
Turning Memory Security off
1Press Menu/Set.
Enter the registered four-digit password.
2Press Menu/Set.
Memory Security is automatically turned 
off and the LCD shows the date and 
time.
Note
If you enter the wrong password, the LCD 
shows 
Wrong Password and stays offline. 
The machine will stay in Secure Mode until 
the registered password is entered.
Security
1.Mem Security
 
						

							SECTION II FAX & TELEPHONE
Section II
Fax & Telephone
5. Sending a fax
6. Receiving a fax
7. Dialing and phone options
8. Remote Fax Options (Black & White only)
9. Printing reports
10. Polling