Brother MFC 9420CN User Manual

Chapter 5
5 - 11
Using a printed cover page
If you prefer to use a printed cover page that 
you can write on, you can print the sample 
page and attach it to your fax.
1If it is not illuminated in blue, press 
(Fax).
2Press Menu/Set, 2, 2, 7.
3Press ▲ or ▼ to select Print Sample.
Press Menu/Set.
4Press Black Start or Color Start. Your 
machine prints a copy of your cover 
page.
Setup Send
7.Coverpg Setup
 

6 - 1
6
6
Receive Mode
There are four different Receive Modes for your machine. You can choose the mode that best 
suits your needs.
Receiving a fax
LCDHow it worksWhen to use it
Fax Only
(automatic receive)The machine automatically 
answers every call as a fax.For dedicated fax lines.
Fax/Tel
(fax and telephone)
(with an external or 
extension telephone only)The machine controls the 
line and automatically 
answers every call. If the call 
is a fax it will receive the fax. 
If the call is not a fax it...

Chapter 6
6 - 2
To select or change your Receive 
Mode
1Press Menu/Set, 0, 1.
2Press ▲ or ▼ to select Fax Only, 
Fax/Tel, External TAD or Manual.
Press Menu/Set.
3Press Stop/Exit.
Fax Receive Settings
Ring Delay
The Ring Delay sets the number of times the 
machine rings before it answers in 
Fax Only 
or 
Fax/Tel mode. If you have extension 
phones on the same line as the machine or 
subscribe to the telephone company’s 
Distinctive Ring service, keep the Ring Delay 
setting of 4.
(See Operation from...

Receiving a fax
6 - 3
6 F/T Ring Time 
(Fax/Tel mode only)
If you set the Receive Mode to Fax/Tel, 
you’ll need to decide how long the machine 
will signal you with its special 
pseudo/double-ring when you have a voice 
call. (If it’s a fax call, the machine receives the 
fax.)
This pseudo/double-ring happens after the 
initial ringing from the phone company. Only 
the machine rings and no other phones on the 
same line will ring with the special 
pseudo/double-ring. However, you can still 
answer the...

Chapter 6
6 - 4
Printing a reduced incoming 
fax (Auto Reduction)
If you choose On, the machine automatically 
reduces an incoming fax to fit on one page of 
Letter, Legal or A4 size paper. The machine 
calculates the reduction ratio by using the 
page size of the fax and size of the paper in 
your tray.
1If it is not illuminated in blue, press 
(Fax ).
2Press  Menu/Set , 2,  1, 5.
3Use ▲ or ▼ to select On (or Off).
Press  Menu/Set .
4Press Stop/Exit .
Note
■Turn on this setting if you receive faxes...

Receiving a fax
6 - 5
6
Changing the remote codes
The preset Fax Receive Code is 51. The 
preset Telephone Answer Code is #51. If you 
want to, you can replace them with your own 
codes.
1If it is not illuminated in blue, press 
(Fax).
2Press Menu/Set, 2, 1, 4.
3Press ▲ or ▼ to select On (or Off).
Press Menu/Set.
4Enter the new Fax Receive Code.
Press Menu/Set.
5Enter the new Telephone Answer Code.
Press Menu/Set.
6Press Stop/Exit.
Note
■If you are always disconnected when 
accessing your external TAD...

Chapter 6
6 - 6
Printing a fax from the 
memory
If you have selected Fax Storage 
(Menu/Set,2,5,1), you can still print a fax 
from the memory when you are at your 
machine. (See Fax Storage on page 8-2.)
1Press Menu/Set, 2, 5, 3.
2Press Black Start or Color Start.
Setting the Print Density
You can adjust print density, making your 
printed pages darker or lighter. 
1If it is not illuminated in blue, press 
(Fax).
2Press Menu/Set, 2, 1, 6.
3Press ▲ to make the print darker.
—OR—
Press 
▼ to make the...

Receiving a fax
6 - 7
6
For Fax/Tel mode only
When the machine is in Fax/Tel mode, it will 
use the F/T Ring Time (pseudo or 
double-ringing) to alert you to pick up a voice 
call.
Lift the external telephones handset, and 
then press Hook to answer.
Using the remote codes
If you hear the fax machine double-ringing 
when you are at an extension phone, you’ll 
need to lift the handset and then press the 
Telephone Answer Code (#51) between the 
pseudo/double rings. If no one is on the line, 
or if someone...

7 - 1
7
How to dial
You can dial in any of the following ways.
Manual dialing
Press all of the digits of the fax number.
One-Touch Dialing
Press the One-Touch key of the location you 
want to call. (See Storing One-Touch Dial 
numbers on page 7-3.)
Note
To dial One-Touch numbers 9 to 16 hold 
down Shift as you press the One-Touch key.
Speed-Dialing
Press Search/Speed Dial, #, and then the 
three-digit Speed-Dial number. (See Storing 
Speed-Dial numbers on page 7-4.)
Note
If the LCD shows Not Registered...

Dialing and phone options
7 - 2
7
Search
You can search for names you have stored in 
the One-Touch and Speed-Dial memories. 
Press Search/Speed Dial and the menu 
keys to search. (See Storing One-Touch Dial 
numbers on page 7-3 and Storing Speed-Dial 
numbers on page 7-4.)
* To search alphabetically, you can use the 
dial pad to enter the first letter of the name 
you are looking for.
Fax Redial
If you are sending a fax manually and the line 
is busy, press Redial/Pause, and then press 
Black Start or...