Brother MFC 9420CN User Manual

Chapter 3
3 - 6
The TAD must answer within four rings (the 
recommended setting is two rings). The 
machine cannot hear CNG tones until the 
TAD has answered the call, and with four 
rings there are only 8 to 10 seconds of CNG 
tones left for the fax “handshake”. Make sure 
you carefully follow the instructions in this 
guide for recording your outgoing message. 
We do not recommend using the toll saver 
feature on your external answering machine if 
it exceeds five rings.
Note
■If you do not receive all...

Setup
3 - 7
3
5Set the TAD to answer calls.
6Set the Receive Mode to 
External TAD. 
(See Receive Mode on page 6-1.)
Recording outgoing message (OGM) 
on an external TAD
Timing is important in recording this 
message.
1Record 5 seconds of silence at the 
beginning of your message. (This allows 
your machine time to listen for the fax 
CNG tones of automatic transmissions 
before they stop.)
2Limit your speaking to 20 seconds.
3End your 20-second message by giving 
your Fax Receive Code for people...

Chapter 3
3 - 8
Sleep Time
Setting the Sleep Time reduces power 
consumption by turning off the fuser inside 
the machine while it is idle. You can choose 
how long the machine is idle (from 00 to 99 
minutes) before it goes into sleep mode. The 
timer is automatically reset when the machine 
receives a Fax or PC data or makes a copy. 
The factory setting is 30 minutes. While the 
machine is in sleep mode you will see 
Sleep 
on the LCD. If you try to print or copy in sleep 
mode, there will be a short...

Setup
3 - 9
3
Paper settings
Paper Type
To get the best print quality, set the machine 
for the type of paper you are using.
1Press Menu/Set, 1, 2.
—OR—
If you have the optional paper tray, 
Press Menu/Set, 1, 2, 1 to set the paper 
type for 
Tray#1 or Menu/Set, 1, 2, 2 to 
set the paper type for 
Tray#2.
2Press ▲ or ▼ to select Thin, Plain, 
Thick, Thicker or Recycled Paper.
Press Menu/Set.
3Press Stop/Exit.
Note
The machine ejects paper with printed 
surfaces face down onto the output paper 
tray in...

Chapter 3
3 - 10
Volume Settings
Ring Volume
You can turn the ring Off or you can select 
the ring volume level.
1Press Menu/Set, 1, 4, 1.
2Press ▲ or ▼ to select Low, Med, High 
or 
Off.
Press Menu/Set.
3Press Stop/Exit.
—OR—
You can adjust the ring volume when your 
machine is idle (not being used). 
In   mode (Fax), press   or   to 
adjust the volume level. Every time you press 
these keys, the machine will ring so you can 
hear the active setting as the LCD shows it. 
The volume changes with each key...

4 - 1
4
4
You can set up your machine with multiple 
levels of security using Setting Lock and 
Memory Security.
Setting Lock
Setting Lock lets you prevent unauthorized 
access to the machine settings.
While Setting Lock is 
On, the following 
operations are NOT available without a 
password: 
■Date & Time
■Station ID
■Set Quick-Dial (One-Touch Dial, 
Speed-Dial and Setup Groups)
■Mode Timer
■Paper Type
■Small Paper
■Volume
■Auto Daylight 
■Ecology
■LCD Contrast
■Memory Security
Setting up the password...

Chapter 4
4 - 2
Changing the Setting Lock 
password
1Press Menu/Set, 1, 8, 2.
2Press ▲ or ▼ to select Set Password.
Press Menu/Set.
3Enter the registered four-digit password.
Press Menu/Set.
4Enter a four-digit number for the new 
password.
Press Menu/Set.
5If the LCD shows Verify:, re-enter the 
new password.
Press Menu/Set.
6Press Stop/Exit.
Turning Setting Lock on
1Press Menu/Set, 1, 8, 2.
2Press ▲ or ▼ to select On.
Press Menu/Set.
3Enter the registered four-digit password.
Press Menu/Set.
4Press...

Security features
4 - 3
4
Memory Security
Memory Security lets you prevent 
unauthorized access to the machine. You will 
not be able to continue to schedule Delayed 
Faxes or Polling jobs. However, any 
pre-scheduled Delayed Faxes will be sent 
even if you turn on Memory Security, so they 
won’t be lost.
While Memory Security is on, the following 
operations are available: 
■Receiving faxes into memory 
(limited by memory capacity)
■Fax Forwarding 
(if Fax Forwarding was already on)
■Paging 
(if Paging...

Chapter 4
4 - 4
Changing the Memory 
Security password
1Press Menu/Set, 1, 8, 1.
2Press ▲ or ▼ to select Set Password.
Press Menu/Set.
3Enter the registered four-digit password.
Press Menu/Set.
4Enter a four-digit number for the new 
password.
Press Menu/Set.
5If the LCD shows Verify:, re-enter the 
new password.
Press Menu/Set.
6Press Stop/Exit.
Turning Memory Security on
1Press Menu/Set, 1, 8, 1. 
2Press ▲ or ▼ to select Set Security.
Press Menu/Set.
3Enter the registered four-digit password.
Press...

SECTION II FAX & TELEPHONE
Section II
Fax & Telephone
5. Sending a fax
6. Receiving a fax
7. Dialing and phone options
8. Remote Fax Options (Black & White only)
9. Printing reports
10. Polling