Brother MFC 9420CN User Manual

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How to Fax
Entering Fax mode
Before sending faxes or changing fax send or 
receiving settings, make sure  (Fax) is 
illuminated in blue. If it is not, press 
(Fax) to enter Fax mode. The default 
setting is Fax mode.
Sending a fax from the ADF
This is the easiest way to send a fax.
1If it is not illuminated in blue, press 
(Fax).
2Put the document face up in the ADF.
3Dial the fax number.
Press Black Start or Color Start. 
■If you press Black Start, the machine 
starts scanning the first page....

Sending a fax
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5Place the next page on the scanner 
glass.
Press Menu/Set.
The machine starts scanning the page. 
(Repeat Steps4 and 5 for each 
additional page.)
Note
■If the memory is full and you are faxing a 
single page, it will be sent in real time.
■You cannot send multiple pages for color 
faxes.
Color fax transmission
Your machine can send a color fax to 
machines that support this feature.
However, color faxes cannot be stored in the 
memory. When you send a color fax, the 
machine will...

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Sending a fax manually
Manual transmission
Manual transmission lets you hear the 
dialing, ringing and fax-receiving tones while 
sending a fax.
1If it is not illuminated in blue, press  (Fax ).
2Load your document.
3Pick up the handset of the external 
phone and listen for a dial tone.
—OR —
Press  Hook and listen for a dial tone. On 
the external phone, dial the fax number 
you want to call. If you pressed  Hook, 
dial using the machine dial pad.
4When you hear the fax tone, press...

Sending a fax
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Broadcasting 
(Black & White only)
Broadcasting is when the same fax message 
is automatically sent to more than one fax 
number. You can include Groups, 
One-Touch, Speed-Dial numbers and up to 
50 manually dialed numbers in the same 
broadcast.
Press Menu/Set between each of the 
numbers. Use Search/Speed Dial to help 
you choose the numbers easily. (To set up 
Group dial numbers, see Setting up Groups 
for Broadcasting on page 7-5.)
After the broadcast is finished, a Broadcast...

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Additional Sending 
Operations
Sending faxes using multiple 
settings
When you send a fax you can choose any 
combination of these settings: cover page, 
contrast, resolution, overseas mode, delayed 
fax timer, polling transmission or real time 
transmission.
1If it is not illuminated in blue, press 
(Fax).
After each setting is accepted, the LCD 
will ask if you want to enter more 
settings:
2Press 1 to select more settings. The 
LCD will return to the 
Setup Send 
menu.
—OR—
Press 2 if...

Sending a fax
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3Press ▲ or ▼ to select the resolution 
you want.
Press Menu/Set.
Note
You can choose four different resolution 
settings for black & white faxes and two for 
color.
Black & White
Color
If you select 
S.Fine or Photo and then use 
the Color Start key to send a fax, the 
machine will send the fax using the 
Fine 
setting.
Real Time Transmission
When you are sending a fax, the machine will 
scan the documents into the memory before 
sending. Then, as soon as the phone line is 
free,...

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Sending in real time for the next fax 
only
1If it is not illuminated in blue, press 
(Fax).
2Press Menu/Set, 2, 2, 5.
3Press ▲ or ▼ to select Next Fax:On 
(or 
Next Fax:Off).
Press Menu/Set.
Note
■In Real Time Transmission, the automatic 
redial feature does not work when using 
the scanner glass.
■If you are sending a color Fax, the 
machine will send it in real time (even if 
Real Time TX is set to Off).
Overseas Mode
If you are having difficulty sending a fax 
overseas due to possible...

Sending a fax
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5 Delayed Faxing 
(Black & White only)
During the day you can store up to 50 faxes 
in the memory to be sent within 24 hours. 
These faxes will be sent at the time of day you 
enter in Step4.
1If it is not illuminated in blue, press 
(Fax).
2Load your document.
3Press Menu/Set, 2, 2, 3.
4Press Menu/Set to accept the displayed 
time.
—OR—
Enter the time you want the fax to be 
sent (in 24-hour format).
(For example, enter 19:45 for 7:45 PM.)
Press Menu/Set.
Note
The number of pages you...

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Checking job status and 
canceling a waiting job
Check which jobs are still waiting in the 
memory to be sent. (If there are no jobs, the 
LCD shows 
No Jobs Waiting.) You can 
cancel a fax job that is stored and waiting in 
the memory.
1Press Menu/Set, 2, 6.
2If you have more than one job waiting, 
press 
▲ or ▼ to select the job you want 
to cancel.
Press Menu/Set.
—OR—
If you only have one job waiting, go to 
Step3.
3Press 1 to cancel.
To cancel another job waiting, go to 
Step2.
—OR—...

Sending a fax
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Composing your own comments
You can set up two comments of your own.
1If it is not illuminated in blue, press 
(Fax).
2Press Menu/Set, 2, 2, 8.
3Press ▲ or ▼ to choose 5 or 6 for your 
own comment.
Press Menu/Set.
4Use the dial pad to enter your 
customized comment.
Press Menu/Set.
(See Entering Text on page B-15.)
Cover page for the next fax only
If you have not yet set your Station ID this 
feature will not work. Make sure you have 
programmed the Station ID before 
continuing....