Brother MFC 9420CN User Manual

Chapter 7
7 - 3
Storing numbers
You can set up your machine to do following 
types of easy dialing: One-Touch, Speed-Dial 
and Groups for Broadcasting faxes. When 
you dial a quick-dial number, the LCD shows 
the number and the name, if you stored it.
Note
If you lose electrical power, the quick-dial 
numbers that are in the memory will not be 
lost.
Storing a Pause
Press Redial/Pause to insert a 3.5-second 
pause between numbers. If you are dialing 
overseas, you can press Redial/Pause as 
many times as...

Dialing and phone options
7 - 4
7
Storing Speed-Dial numbers
You can store Speed-Dial numbers, so that 
when you dial you will only have to press a 
few keys (Search/Speed Dial, #, the 
three-digit number, and Black Start or 
Color Start). The machine can store 200 
Speed-Dial numbers.
1Press Menu/Set, 2, 3, 2.
2Use the dial pad to enter a three-digit 
Speed-Dial location number.
(001 - 200)
(For example, press 005.)
Press Menu/Set.
3Select Fax/Tel.
Press Menu/Set.
4Enter the phone or fax number (up to...

Chapter 7
7 - 5
Setting up Groups for 
Broadcasting
Groups, which can be stored on a One-Touch 
key or a Speed-Dial location, allow you to 
send the same fax message to many fax 
numbers by pressing only a One-Touch key 
and Black Start or Search/Speed Dial, #, 
the three-digit location and Black Start.
First, you’ll need to store each fax number as 
a One-Touch or Speed-Dial number. Then, 
you can combine them into a Group. Each 
Group uses up a One-Touch key or a 
Speed-Dial location. You can have up...

Dialing and phone options
7 - 6
7 Access codes and credit card 
numbers
Sometimes you may want to choose from 
several long distance carriers when you 
make a call. Rates may vary depending on 
the time and destination. To take advantage 
of low rates, you can store the access codes 
or long-distance carriers and credit card 
numbers as One-Touch and Speed-Dial 
numbers. You can store these long dialing 
sequences by dividing them and setting them 
up on separate One-Touch and Speed Dial 
numbers in any...

Chapter 7
7 - 7
What does Brother’s ‘Distinctive Ring’ 
do?
The Brother machine has a Distinctive Ring 
feature that allows you to use your machine to 
take full advantage of the telephone 
company’s Distinctive Ring service. The new 
phone number on your line can just receive 
faxes.
Note
You must pay for your telephone company’s 
Distinctive Ring service before you program 
the machine to work with it.
Do you have Voice Mail?
If you have Voice Mail on the phone line that 
you will install your new...

Dialing and phone options
7 - 8
7
Registering the Distinctive Ring 
pattern
Very important!
After you have set the Distinctive Ring feature 
to ON, the receive mode is set to Manual 
automatically. Unless you have a TAD or 
Voice Mail set up on the Distinctive Ring 
number, 
Manual mode means you must 
answer all the calls yourself. You can not 
change the receive mode to another mode 
while the Distinctive Ring is set to on.
1Press Menu/Set, 2, 0, 2.
2Press ▲ or ▼ to select Set.
Press Menu/Set.
3Press ▲...

Chapter 7
7 - 9
Viewing Caller ID List
Caller ID memory stores information for up to 
thirty calls. When the thirty-first call comes in, 
information about the first call is erased. You 
can scroll through Caller ID information to 
review those calls made to your machine.
1Press Menu/Set, 2, 0, 3.
2Press ▲ or ▼ to select Display#.
Press Menu/Set.
The caller ID of the last call will appear 
on the display. If no ID is stored, the 
beeper will sound and 
No Caller ID 
will appear on the display.
3Press ▲...

8 - 1
8
8
Note
■You can only use one remote fax option at 
a time: 
Fax Forwarding—OR—Paging—OR—
Fax Storage—OR—PC FAX Receive
—OR—Off.)
■If you change the remote fax option and 
received faxes are left in your machine’s 
memory, an LCD message will appear. 
(See Changing Remote Fax Options on 
page 8-4.)
Fax Forwarding
When you select Fax Forward, your machine 
stores the received fax in the memory. The 
machine will then dial the fax number you 
have programmed and forward the fax 
message.
1Press...

Chapter 8
8 - 2
Programming your 
pager number
When Paging is selected, your machine dials 
the pager number you’ve programmed, and 
then dials your Personal Identification 
Number (PIN). This activates your pager so 
you will know that you have a fax message in 
the memory.
1Press Menu/Set, 2, 5, 1.
2Press ▲ or ▼ to select Paging.
Press Menu/Set.
3Enter your pager phone number 
followed by # # (up to 20 digits).
Press Menu/Set.
Do not include the area code if it is the 
same as that of your machine....

Remote Fax Options (Black & White only)
8 - 3
8
PC Fax Receive 
If you turn on the PC-Fax Receive feature 
your machine will store received faxes in 
memory and send them to your PC 
automatically. You can then use your PC to 
view and store these faxes.
Even if you have turned off your PC (at night 
or on the weekend, for example), your 
machine will receive and store your faxes in 
its memory. The LCD will show the number of 
stored faxes received, for example: 
PC Fax Msg:001
When you start your PC...