Brother MFC 9420CN User Manual

Chapter 8
8 - 4
Changing Remote Fax 
Options
If received faxes are left in your machine’s 
memory when you change to another remote 
fax option, the LCD will ask you the following 
message:
—OR—
■If you press 1, faxes in the memory will be 
erased or printed before the setting 
changes. If a backup copy has already 
been printed it will not be printed again.
■If you press 2, faxes in the memory will not 
be erased or printed and the setting will be 
unchanged.
If received faxes are left in the machine’s...

Remote Fax Options (Black & White only)
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8
Remote Retrieval
You can call your machine from any touch 
tone telephone or fax machine, then use the 
Remote Access Code and remote commands 
to retrieve fax messages stored in the 
memory. Be sure to cut out the Remote 
Retrieval Access Card on the last page and 
keep it with you at all times.
Setting the Remote Access 
Code
The remote access code lets you access the 
Remote Retrieval features when you are 
away from your machine. Before you use the...

Chapter 8
8 - 6
Remote commands
Follow the commands below to access features when you are away from the machine. When you 
call the machine and enter your Remote Access Code (3 digits followed by  ), the system will 
give two short beeps and you must enter a remote command.
Remote commands Operation details
95 Change the Fax Forwarding, 
Paging or Fax Storage settings
1 OFF You can select 
Off after you have retrieved or erased all your 
messages.
2 Fax Forwarding If you hear one long beep, the change...

Remote Fax Options (Black & White only)
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8
Retrieving fax messages
You can call your machine from any touch 
tone telephone or fax machine and have your 
fax messages sent to a fax machine.
1Dial your fax number.
2When your machine answers, 
immediately enter your Remote Access 
Code (3 digits followed by  ). If you 
hear one long beep, you have 
messages.
3When you hear two short beeps, use the 
dial pad to press 9 6 2.
4Wait for the long beep, and then use the 
dial pad to enter the number of the...

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9
Fax reports
Fax reports (Transmission Verification and 
Fax Journal) can be printed automatically and 
manually.
Transmission Verification 
Report
You can use the Transmission Verification 
Report as proof that you sent a fax. This 
report lists the time and date of transmission 
and whether the transmission was successful 
(OK). If you select 
On or On+Image, the 
report will print for every fax you send.
If you send a lot of faxes to the same place, 
you may need more than the job numbers to...

Printing reports
9 - 2
9
Additional reports
Following reports are available: 
How to print a report
1Press Menu/Set, 5.
2Press ▲ or ▼ to select the report you 
want.
Press Menu/Set.
—OR—
Enter the number of the report you want 
to print.
For example, press 2 to print the Help 
List.
3Press Black Start or Color Start.
1.Transmission
Prints a Transmission Verification 
Report for your last transmission.
2.Help List
Prints the Help List so you can see 
at-a-glance how to quickly program your 
machine....

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10
Polling Operation
Polling is the process of retrieving faxes from 
another fax machine. You can use your 
machine to poll other machines, or you can 
have someone poll your machine. 
Everyone who is involved in Polling needs to 
set up their fax machines for Polling. When 
someone polls your machine to receive a fax, 
they pay for the call. If you poll someone’s fax 
machine to receive a fax, you pay for the call. 
Note
Some fax machines do not respond to the 
Polling feature.
Polling Receive...

Polling
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10
Polled Transmit
Polled Transmit is when you set up your 
machine to wait with a document so another 
fax machine can call and retrieve it.
Setup for Polled Transmit 
(Black & White only)
1If it is not illuminated in blue, press 
(Fax).
2Load your document.
3Press Menu/Set, 2, 2, 6.
4Press ▲ or ▼ to select On (or Off).
Press Menu/Set.
5The LCD shows:
6Press 2 and press Black Start.
Note
The document will be stored and can be 
retrieved from any other fax machine until you 
delete the fax...

SECTION III COPY 
Section III
Copy
11. Making copies
 

11 - 1
11
11
‘
How to copy
You can use your machine as a copier, 
making up to 99 copies at a time.
Entering Copy mode
Before making copies, make sure that 
(Copy) is illuminated in blue. If it is not, 
press (Copy) to enter Copy mode. The 
default setting is Fax mode. You can change 
the number of seconds or minutes that the 
machine stays in Copy mode. (See Mode 
Timer on page 3-8.)
Printable Area
The printable area of your machine begins at 
approximately 0.12 in. (3 mm) from both 
sides and 0.16 in....