Brother MFC 9120CN User Manual
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Dialling and storing numbers69 8 dEnter a new number or character. Press OK. ePress d or c to position the cursor under the character you want to change, and then press Clear/Back to delete it. Repeat for each character you want to delete. fFollow the directions beginning in step e in Storing One-Touch dial numbers and Storing Speed-Dial numbers. (See Storing One Touch Dial numbers on page 65 and Storing Speed Dial numbers on page 66.) Setting up Groups for Broadcasting8 If you often want to send the same fax message to many fax numbers you can set up a group. Groups are stored on a One Touch key or a Speed Dial number. Each group uses up a One Touch key or a Speed Dial location. You can then send the fax message to all the numbers stored in a group just by pressing a One Touch key or entering a Speed Dial number, and then pressing Mono Start. Before you can add numbers to a group, you need to store them as One Touch or Speed Dial numbers. You can have up to 20 small groups, or you can assign up to 207 numbers to one large group. aPress Menu, 2, 3, 3. bChoose the One Touch key or Speed Dial location where you want to store the group. „ Press a One Touch key. „ Press ( Address Book ) and then enter the three-digit Speed Dial location. Press OK. Note Please select a One Touch key or a Speed Dial number that has not been used to store a number. cUse the dial pad to enter a group number (01 to 20). Press OK.
Chapter 8 70 dTo add One Touch or Speed Dial numbers follow the instructions below: „ For One Touch numbers, press the One Touch keys one after the other. „ For Speed Dial numbers, press (Address Book ) and then enter the three-digit Speed Dial location. The LCD will display your chosen One Touch numbers with a l and Speed Dial numbers with a # (for example l006, #009). ePress OK when you have finished adding numbers. fDo one of the following: „ Enter the name using the dial pad (up to 15 characters). Use the chart on Entering text on page 213 to help you enter letters. Press OK. „ Press OK to store the group without a name. gIf you want to save a fax resolution along with the number, choose one of the options below: „ To store the fax resolution, press a or b to select Std, Fine , S.Fine or Photo . Press OK. „ Press OK if you do not want to change the default resolution. hDo one of the following: „ To store another group for broadcasting, go to step b. „ To finish storing groups for broadcasting, press Stop/Exit. If you downloaded I-FAX, Fax/Tel and E-mail options aPress Menu, 2, 3, 3. bChoose an empty location where you want to store the group in one of the following ways: „ Press a One Touch key. „ Press ( Address Book ) and then enter the three-digit Speed Dial location. Press OK. cUse the dial pad to enter a group number (01 to 20). Press OK. dPress a or b to select Fax/IFAX or E-Mail . Press OK. eTo add One Touch or Speed Dial numbers follow the instructions below: „ For One Touch numbers, press the One Touch keys one after the other. „ For Speed Dial numbers, press (Address Book ) and then enter the three-digit Speed Dial location. The LCD will display your chosen One Touch numbers with a l and Speed Dial numbers with a # (for example l006, #009). fPress OK when you have finished adding numbers. gDo one of the following: „ Enter the name using the dial pad (up to 15 characters). Use the chart on Entering text on page 213 to help you enter letters. Press OK. „ Press OK to store the group without a name.
Dialling and storing numbers71 8 hYou can save a fax/scan resolution along with the number. Do one of the following:„ If you selected Fax/IFAX in stepd, press a or b to select Std, Fine , S.Fine or Photo . Press OK. „ If you selected E-Mail in stepd, press a or b to select Color100dpi , Color200dpi , Color300dpi , Color600dpi , Gray100dpi , Gray200dpi , Gray300dpi , B&W200dpi or B&W200x100 . Press OK. „ Press OK if you dont want to change the default resolution. Note If you have selected Fax/IFAX in step d and added One-Touch or Speed-Dial numbers that are stored as I-Fax, you cannot select S.Fine. iIf you selected Black & White in step h, select the file format (TIFF, PDF or Secure PDF (SPDF)) that will be used to send to your PC. If you selected Gray or Color in step h, select the file format (PDF, Secure PDF (SPDF), JPEG or XPS) that will be used to send to your PC. Press OK. Note • Fax Broadcasting is for black & white only. • You can easily print a list of all your Speed-Dial numbers. Numbers that are part of a group will be marked in the Group column. (See Reports on page 83.) Combining quick dial numbers8 You can combine more than one Quick Dial number when you dial. This feature may be useful if you need to dial an access code for a cheaper rate from another long distance carrier. For example, you might have stored ‘555’ on Speed Dial #003 and ‘7000’ on Speed Dial #002. You can use them both to dial ‘555-7000’ if you press the following keys: Press ( Address Book ), 003 . Press ( Address Book ), 002 and Mono Start or Colour Start . Numbers can be added manually by entering them on the dial pad: Press ( Address Book ), 003 , 7001 (on the dial pad), and Mono Start or Colour Start . This would dial ‘555–7001’. You can also add a pause by pressing Redial/Pause key. Tone or Pulse (not available in New Zealand)8 If you have a Pulse dialling service, but need to send Tone signals (for example, for telephone banking), follow the instructions below. If you have Touch Tone service, you will not need this feature to send tone signals. aPress Hook. bPress # on the machine’s control panel. Any digits dialled after this will send tone signals. When you hang up, the machine will return to the Pulse dialling service.
72 9 Remote Fax Options ARE NOT available for colour fax. Remote Fax Options let you receive faxes while you are away from the machine. You can use only one Remote Fax Option at a time. Fax Forwarding9 The Fax Forwarding feature lets you automatically forward your received faxes to another machine. If you choose Backup Print On, the machine will also print the fax. aPress Menu, 2, 5, 1 . bPress a or b to choose Fax Forward . Press OK. The LCD will ask you to enter the fax number you want your faxes to be forwarded to. cEnter the forwarding number (up to 20 digits). Press OK. Note You can also enter an E-mail address if your machine has been configured for the Internet Fax feature. (For details about Internet Fax, see the Network User’s Guide on the CD-ROM. For information about Fax Forward to E-mail, see the Brother Solutions Center at http://solutions.brother.com/ .) dPress a or b to choose On or Off . Press OK. Backup Print On ePress Stop/Exit . IMPORTANT If you choose Backup Print On, the machine will also print the fax at your machine so you will have a copy. This is a safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine. The machine can store faxes for up to 60 hours if there is a power failure. Remote Fax Options (black & white only) 9
Remote Fax Options (black & white only)73 9 Fax Storage9 The Fax Storage feature lets you store your received faxes in the machine’s memory. You can retrieve stored fax messages from a fax machine at another location using the remote retrieval commands. (See Retrieving fax messages on page 76.) Your machine will automatically print a copy of the stored fax. aPress Menu, 2, 5, 1. bPress a or b to choose Fax Storage . Press OK. cPress Stop/Exit . Note If Fax Storage is turned on your machine cannot receive a colour fax unless the sending machine converts it to black & white. PC Fax Receive9 If you turn on the PC Fax Receive feature your MFC will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes. Even if you have turned off your PC (at night or the weekend, for example), your MFC will receive and store your faxes in its memory. The LCD will show the number of stored faxes received, for example: PC Fax Msg:001 When you start your PC and the PC Fax Receiving software runs, your MFC transfers your faxes to your PC automatically. To transfer the received faxes to your PC you must have the PC-FAX Receiving software running on your PC. (For details, see PC-FAX receiving in the Software User’s Guide on the CD-ROM.) aPress Menu, 2, 5, 1. bPress a or b to choose PC Fax Receive . Press OK. cPress a or b to choose or your computer name if the machine is connected to a network. Press OK. dPress a or b to choose On or Off . Backup Print Off Press OK.
Chapter 9 74 ePress Stop/Exit . IMPORTANT If you choose Backup Print On, the machine will also print the fax at your machine so you will have a copy. This is a safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine. The machine can store faxes for up to 60 hours if there is a power failure. Note • Before you can set up PC Fax Receive you must install the MFL-Pro Suite software on your PC. Make sure your PC is connected and turned on. (For details see PC-FAX receiving in the Software User’s Guide on the CD-ROM.) • If your machine has a problem and is unable to print faxes in memory, you can use this setting to transfer your faxes to a PC. (For details, see Error and maintenance messages on page 142.) • PC Fax Receive is not supported in Mac OS. (See PC-FAX receiving in the Software User’s Guide on the CD-ROM.) Changing Remote Fax Options 9 If received faxes are left in your machine’s memory when you change to another Remote Fax Option, the LCD will ask you the following message: Erase All Doc? 1.Yes 2.No or Print All Fax? 1.Yes 2.No „ If you press 1, faxes in the memory will be erased or printed before the setting changes. If a backup copy has already been printed it will not be printed again. „ If you press 2, faxes in the memory will not be erased or printed and the setting will be unchanged. If received faxes are left in the machine’s memory when you change to PC Fax Receive from another remote fax option ( Fax Forward or Fax Storage ), the LCD will ask you the following message: Send Fax to PC? 1.Yes 2.No „ If you press 1, faxes in the memory will be sent to your PC before the setting changes. „ If you press 2, faxes in the memory will not be erased or transferred to your PC and the setting will be unchanged. IMPORTANT If you choose Backup Print On, the machine will also print the fax at your machine so you will have a copy. This is a safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine. The machine can store faxes for up to 60 hours if there is a power failure.
Remote Fax Options (black & white only)75 9 Turning off Remote Fax Options9 aPress Menu, 2, 5, 1. bPress a or b to choose Off. Press OK. Note The LCD will give you options if there are received faxes still in your machine’s memory. (See Changing Remote Fax Options on page 74.) cPress Stop/Exit . Remote retrieval9 The remote retrieval feature lets you retrieve your stored fax messages when you are not at the machine. You can call your machine from any touch tone phone or fax machine, then use the Remote Access Code to retrieve your messages. Setting a Remote Access Code9 The Remote Access Code feature lets you access the remote retrieval features when you are away from your machine. Before you use the remote access and retrieval features, you have to set up your own code. The default code is an inactive code: – – – l. aPress Menu, 2, 5, 2. bEnter a three-digit code using the numbers 0 – 9, l or #. Press OK. cPress Stop/Exit . Note Do not use the same code used for your Remote Activation code ( l51 (l 91 for New Zealand)) or Remote Deactivation code ( #51 (#91 for New Zealand)). (See Changing the Remote Codes on page 62.) You can change your code at any time. If you want to make your code inactive, press Clear/Back and OK in b to restore the default setting – – – l.
Chapter 9 76 Using your Remote Access Code9 aDial your fax number from a telephone or another fax machine using touch tone. bWhen your machine answers, during a period of silence enter your Remote Access Code. cThe machine signals if it has received messages: „ No beeps No messages received. „ 1 long beep Fax message received. dThe machine gives two short beeps to tell you to enter a command. The machine will hang up if you wait longer than 30 seconds before entering a command. If you enter an invalid command the machine will beep three times. ePress 9 0 to reset the machine when you have finished. fHang up. Note • If your machine is set to Manual mode, you can still access the remote retrieval features. Dial the fax number as normal and let the machine ring. After 100 seconds you will hear a long beep to tell you to enter the remote access code. You will then have 30 seconds to enter the code. • This function may not available in some countries e.g. Australia. Retrieving fax messages9 aDial your fax number from a telephone or another fax machine using touch tone. bWhen your machine answers, during a period of silence enter your Remote Access Code (3 digits followed by l). If you hear one long beep, you have messages. cWhen you hear two short beeps, use the dial pad to press 9 6 2 . dWait for a long beep, and then use the dial pad to enter the number of the remote fax machine where you want your fax messages sent, followed by ## (up to 20 digits). eHang up after you hear your machine beep. Your machine will call the other machine, which will then print your fax messages. Note You can insert a pause in a fax number by using the # key.
Remote Fax Options (black & white only)77 9 Changing the Fax Forwarding number9 You can change the default setting of your fax forwarding number from another telephone or fax machine using touch tone. aDial your fax number from a telephone or another fax machine using touch tone. bWhen your machine answers, enter your Remote Access Code (3 digits followed by l) during a period of silence. If you hear one long beep, you have messages. cWhen you hear two short beeps, use the dial pad to press 9 5 4 . dWait for a long beep, and then use the dial pad to enter the new number of the remote fax machine where you want your fax messages forwarded followed by ## (up to 20 digits). ePress 9 0 to reset the machine when you have finished. fHang up after you hear your machine beep. Note You can insert a pause in a fax number by using the # key.
Chapter 9 78 Remote fax commands9 Follow the commands below to access features when you are away from the machine. When you call the machine and enter your Remote Access Code (3 digits followed by l), the system will give two short beeps and you must enter a remote command. Remote commandsOperation details 95 Change the fax forwarding or fax storage settings 1 OFF You can choose Off after you have retrieved or erased all your messages. 2 Fax Forwarding One long beep means the change is accepted. If you hear three short beeps, you cannot change because the conditions have not been met (for example, registering a fax forwarding number). You can register the maximum number of rings. (See Changing the Fax Forwarding number on page 77.) Once you have registered the number, fax forwarding will work. 4 Fax Forwarding number 6 Fax Storage 96 Retrieve a fax 2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax messages. (See Retrieving fax messages on page 76.) 3 Erase faxes from the memory If you hear one long beep, fax messages have been erased from the memory. 97 Check the receiving status 1 Fax You can check whether your machine has received any faxes. If yes, you will hear one long beep. If no, you will hear three short beeps. 98 Change the Receive Mode 1 External TAD If you hear one long beep, your change has been accepted. 2 Fax/Tel 3 Fax Only 90 Exit Press 90 to exit remote retrieval. Wait for the long beep, then replace the handset.