Brother MFC 9120CN User Manual

							
79
10
10
Polling lets you set up your machine so other 
people can receive faxes from you, but they 
pay for the call. It also lets you call somebody 
else’s fax machine and receive a fax from it, 
so you pay for the call. The polling feature 
needs to be set up on both machines for this 
to work. Not all fax machines support polling.
Polling receive10
Polling receive lets you call another fax 
machine to receive a fax.
aMake sure you are in Fax mode  .
bPress Menu, 2, 1,  8.
cPress  a or  b to choose  Standard. 
Press OK.
dEnter the fax number you are polling. 
Press Start.
Secure polling10
Secure polling lets you restrict who can get 
the documents you set up to be polled. 
Secure polling only works with Brother fax 
machines. If you want to get a fax from a 
secured Brother machine you have to enter 
the secure code.
aMake sure you are in Fax mode  .
bPress  Menu, 2, 1,  8.
cPress  a or  b to choose  Secure.
Press OK.
dEnter a four-digit secure code.
Press OK.
This is the security code of the fax 
machine you are polling.
eEnter the fax number you are polling.
fPress  Start.
Delayed polling10
Delayed polling lets you set the machine to 
begin polling receive at a later time. You can 
only set up  one delayed polling operation.
aMake sure you are in Fax mode  .
bPress  Menu, 2, 1,  8.
cPress  a or  b to choose  Timer.
Press OK.
dEnter the time (in 24-hour format) you 
want to begin polling.
For example, enter 21:45 for 9:45 PM.
Press OK.
eEnter the fax number you are polling. 
Press  Start.
The machine makes the polling call at 
the time you entered.
Note
If the other fax machine that you are calling 
has not been set-up for Polling, you will 
receive the message  Connection Fail.
 
Polling10
 
						

							
Chapter 10
80
Sequential polling10
Sequential polling lets you request 
documents from several fax machines in one 
operation. 
aMake sure you are in Fax mode  .
bPress  Menu, 2, 1, 8 .
cPress  a or  b to choose  Standard, 
Secure  or Timer . 
Press  OK.
dChoose one of the options below.
„ If you choose  Standard go to 
step e.
„ If you choose  Secure, enter a 
four-digit number, press  OK, go to 
step e.
„ If you chose  Timer, enter the time 
(in 24-hours format) you want to 
begin polling and press  OK, go to 
step e.
Note
If you did not enter the correct Secure 
Code, you will receive the message 
Disconnected .
 
eSpecify the destination fax machines 
you want to poll by using One Touch, 
Speed Dial, Search, a Group or the dial 
pad. You must press OK between each 
location.
fPress  Start.
Press  Stop/Exit  while the machine is dialling 
to cancel the polling process.
To cancel all sequential polling receive jobs, 
press  Menu, 2, 7. (See  Checking and 
cancelling waiting jobs  on page 45.)
Polled transmit 
(black & white only)
10
Polled transmit lets you set up your machine 
to wait with a document so another fax 
machine can call and retrieve it.
Setup for polled transmit10
aMake sure you are in Fax mode  .
bLoad your document.
cPress Menu, 2, 2, 6.
dPress  a or  b to choose  Standard.
Press OK.
ePress  2 to choose  2.No if you do not 
want to enter more settings when the 
LCD asks you the following message:
 
Next
1.Yes 2.No
fPress  Start.
gIf you are using the scanner glass, the 
LCD will prompt you to choose one of 
the options below:
 
Next Page?
1.Yes 2.No(Send)
„ Press  1 to send another page. 
Go to step h.
„ Press  2 or  Start  to send the 
document.
 
						

							
Polling81
10
hPlace the next page on the scanner 
glass, press OK. Repeat steps g and 
h  for each additional page.
The document will be stored in memory 
until it is polled.
Note
The document will be stored and can be 
retrieved from any other fax machine until 
you delete the fax from memory.
To delete the fax from memory, press 
Menu , 2 , 7 . (See  Checking and cancelling 
waiting jobs  on page 45.)
 
Setup for polled transmit with 
a secure code10
Secure polling lets you restrict who can get 
the documents you set up to be polled. 
Secure polling only works with Brother fax 
machines. If another person wants to retrieve 
a fax from your machine they will have to 
enter the secure code.
aMake sure you are in Fax mode  .
bLoad your document.
cPress Menu, 2, 2,  6.
dPress  a or  b to choose  Secure.
Press  OK.
eEnter a four-digit number.
Press OK.
fPress  2 to choose  2.No if you do not 
want to enter more settings when the 
LCD asks you the following message:
 
Next
1.Yes 2.No
gPress  Start.
hIf you use the scanner glass, the LCD 
will prompt you to choose one of the 
options below:
 
Next Page?
1.Yes 2.No(Send)
„ Press  1 to send another page.
Go to step i.
„ Press  2 or  Start  to send the 
document.
iPlace the next page on the scanner 
glass, press  OK. Repeat steps h and 
i  for each additional page.
 
Set Next Page
Then Press OK
Your machine will automatically send 
the fax.
 
						

							
82
11
Fax reports11
You need to set up the Transmission 
Verification Report and Journal Period using 
the Menu  keys.
Transmission verification 
report11
You can use the Transmission Verification 
Report as proof that you sent a fax. This 
report lists the receiving party’s name or fax 
number, the time and date of transmission, 
duration of transmission, number of pages 
sent, and whether or not the transmission 
was successful.
There are several settings available for the 
Transmission Verification Report:
„ On : Prints a report after every fax you 
send.
„ On+Image : Prints a report after every fax 
you send. A portion of the fax’s first page 
appears on the report.
„ Off : Prints a report if your fax is 
unsuccessful due to a transmission error. 
Off is the default setting.
„ Off+Image : Prints a report if your fax is 
unsuccessful due to a transmission error. 
A portion of the fax’s first page appears on 
the report.
aPress  Menu, 2, 4, 1 .
bPress  a or  b to choose  On, On+Image , 
Off  or Off+Image .
Press OK.
cPress  Stop/Exit .
Note
• If you choose  On+Image or Off+Image , 
the image will only appear on the 
Transmission Verification Report if Real 
Time Transmission is set to  Off. (See 
Real Time Transmission  on page 43.)
• If your transmission is successful,  OK will 
appear next to  RESULT on the 
Transmission Verification Report. If 
transmission is not successful,  ERROR will 
appear next to  RESULT.
 
Printing reports11
 
						

							
Printing reports83
11
Fax Journal11
You can set the machine to print a fax journal 
(activity report) at specific intervals (every 
50 faxes, 6, 12 or 24 hours, 2 or 7 days). The 
default setting is Every 50 Faxes , this 
means that your machine will print the journal 
when the machine has stored 50 jobs.
If you set the interval to  Off, you can still print 
the report by following the steps on the next 
page.
aPress  Menu, 2, 4,  2.
bPress  a or  b to choose an interval.
Press OK.
If you choose 7 days, you will be asked 
to choose a day when you want the 
7 day countdown to begin.
If you choose  Every 50 Faxes , the 
LCD shows  Accepted. Then go to 
step d.
cEnter the time to begin printing, in 
24 hour format.
For example: enter 19:45 for 7:45 PM.
Press OK.
dPress  Stop/Exit .
If you choose 6, 12, 24 hours, 2 or 7 days, the 
machine will print the report at the selected 
time and then erase all jobs from its memory. 
If the machine’s memory becomes full with 
200 jobs before the time you chose has 
passed, the machine will print the journal 
early and then erase all jobs from memory.
If you want an extra report before it is due to 
print, you can print it manually without erasing 
the jobs from memory.
Reports11
The following reports are available:
1 XMIT Verify
Displays the Transmission Verification 
Report for your last outgoing 200 faxes 
and prints the last report.
2 Help List
Prints a list of commonly used functions to 
help you program your machine.
3 Tel Index List
Prints a list of names and numbers stored 
in the One Touch and Speed Dial memory 
in numerical or alphabetical order.
4 Fax Journal
Prints a list of information about your last 
200 incoming and outgoing faxes. 
(TX: transmit.) (RX: receive.)
5 User Settings
Print a list of your current settings.
6 Network Config
Lists your network settings.
7 Order Form
You can print an accessories order form to 
fill out and send to your Brother dealer.
 
						

							
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84
How to print a report11
MFC-9320CW:
aPress  Menu, 6.
bDo one of the following:
„ Press  a or  b to choose the report you 
want.
Press OK.
„ Enter the number of the report you 
want to print. For example, press  2 to 
print the Help List.
cPress  Mono Start  or Colour Start .
dPress Stop/Exit .
MFC-9120CN:
aPress  Reports .
bDo one of the following:
„ Press  a or  b to choose the report you 
want.
Press OK.
„ Enter the number of the report you 
want to print. For example, press  2 to 
print the Help List.
cPress  Mono Start  or Colour Start .
dPress Stop/Exit .
 
						

							
Section III
CopyIII
Making copies86
 
						

							
86
12
How to copy12
Entering copy mode12
Press  (Copy) to enter Copy mode.
 
1 Stack/Sort
2 Copy ratio and Copy layout
3 Contrast
4 Quality
5 Number of copies
Making a single copy12
aMake sure you are in Copy mode  .
bLoad your document in the ADF or on 
the scanner glass.
cPress  Mono Start  or Colour Start .
Making multiple copies12
aMake sure you are in Copy mode  .
bLoad your document.
cUse the dial pad to enter the number of 
copies (up to 99).
dPress Mono Start  or Colour Start .
Note
• To sort your copies, see  Sorting copies 
using the ADF  on page 89.
• If the LCD shows  Please Wait and the 
machine stops copying while you are 
making multiple copies, please wait for 
30 to 40 seconds until the machine 
finishes the colour registrations and 
cleaning process of the belt unit.
 
Stop copying12
To stop copying, press  Stop/Exit.
Making copies12
St a c k
Auto:01
Copies
 
						

							
Making copies87
12
Copy options 
(temporary settings)
12
When you want to quickly change the copy 
settings temporarily for the next copy, use the 
temporary Copy keys. You can use different 
combinations.
 
The machine returns to its default settings 
one minute after copying, unless you have 
set the Mode Timer to 30 seconds or less. 
(See  Mode Timer  on page 24.)
Enlarging or reducing the 
image copied12
You can choose the following enlargement or 
reduction ratios:
* The factory setting is shown in Bold with an 
asterisk.
Custom(25-400%)  allows you to enter a 
ratio from  25% to 400%  in 1% increments. To enlarge or reduce the next copy follow the 
instructions below:
aMake sure you are in Copy mode  .
bLoad your document.
cUse the dial pad to enter the number of 
copies (up to 99).
dPress 
Enlarge/Reduce .
eDo one of the following:
„ Press  a or  b to choose the 
enlargement or reduction ratio you 
want.
Press  OK.
„ Press  a or  b to choose 
Custom(25-400%) .
Press  OK.
Use the dial pad to enter an 
enlargement or reduction ratio from 
25%  to 400% . (For example, press 
53  to enter  53%
.)
Press  OK.
fPress  Mono Start  or Colour Start .
Note
• Page Layout Options 2 in 1(P), 2 in 1(L), 
4 in 1(P) or 4 in 1(L) are  not available with 
Enlarge/Reduce.
• (P) means Portrait and (L) means  Landscape.
 
Press
 
100% *
97% LTR iA4
94% A4 iLTR
91% Full Page
85% LTR iEXE
83% LGL iA4
78% LGL iLTR
70% A4 iA5
50%
Custom(25-400%)
200%
141% A5 iA4
104% EXE iLTR
 
						

							
Chapter 12
88
Using the Options key12
Use the  Options  key to quickly set the following copy settings temporarily for the next copy.
Press
 
Menu selections Options Page
Press a or  b, then press  OK
 
Press a or  b, then press  OK
 
Stack/Sort
(appears when the document 
is in the ADF) Stack
*
Sort 89
Brightness b-onnnn +a
b -nonnn +a
b -nnonn +a*
b -nnnon +a
b -nnnno +a 90
Contrast b-onnnn +a
b -nonnn +a
b -nnonn +a*
b -nnnon +a
b -nnnno +a 89
Page Layout Off(1 in 1)*
2 in 1 (P)
2 in 1 (L)
4 in 1 (P)
4 in 1 (L) 90
The factory settings are shown in Bold with an asterisk.