Brother MFC 9120CN User Manual

							
29
4
4
Secure Function Lock 2.0 
(MFC-9320CW only)
4
Secure Function Lock lets you restrict Public 
access to the following machine functions:„ Fax Tx
„ Fax Rx
„ Copy
„ Scan
„ USB Direct
„ PC Print
„ Color Print
This feature also prevents users from 
changing the Default settings of the machine 
by limiting access to the Menu settings.
Before using the security features you must 
first enter an administrator password.
Access to restricted operations can be 
enabled by creating a restricted user. 
Restricted users must enter a user password 
to use the machine.
Make a careful note of your password. If you 
forget it, you will have to reset the password 
stored in the machine. For information about 
how to reset the password call your Brother 
dealer for service.
Note
• Secure Function Lock can be set manually  at the control panel or by using Web 
Based Management. We recommend 
using Web Based Management to 
configure this feature. For more 
information, see the  Network User’s 
Guide  on the CD-ROM.
• Only administrators can set limitations  and make changes for each user.
• When Secure Function Lock is on, you  can only use  1.Contrast  and 
6.Polled TX , 7.Coverpg Setup  
under  2.Setup Send  in the Fax menu.
If Fax Tx is  Off, you cannot use any 
function in the Fax menu.
• Polling Receive is  On only when both Fax 
Tx and Fax Rx are  On.
 
Setting the password for the 
administrator 4
The password you set in these steps is for the 
administrator. This password is used to set 
up users and to turn Secure Function Lock on 
or off. (See  Setting up restricted users  
on page 31 and  Turning Secure Function 
Lock on/off  on page 31.)
aPress Menu, 1, 7,  1.
bEnter a four-digit number for the 
password using numbers 0–9.
Press OK.
cRe-enter the password when the LCD 
shows  Verify: .
Press OK.
dPress  Stop/Exit .
Security features4
 
						

							
Chapter 4
30
Changing the password for 
the administrator4
aPress  Menu, 1, 7, 1 . 
Security
1.Function Lock
bPress  a or  b to choose  Set Password .
Press OK.
cEnter the registered four-digit password.
Press OK.
dEnter a four-digit number for the new 
password.
Press OK.
eIf the LCD shows  Verify: re-enter the 
new password.
Press OK.
fPress  Stop/Exit .
Setting up the public user 
mode4
Public user mode restricts the functions that 
are available for Public users. Public users do 
not need to enter a password to access the 
features made available through this setting. 
You can set up one Public user.
aPress Menu, 1, 7, 1.
bPress  a or  b to choose  Setup ID.
Press OK.
cEnter the administrator password.
Press OK.
dPress  a or  b to choose  Public.
Press OK.
ePress  a or  b to choose  On or  Off  for 
Fax Tx .
Press OK.
After you have set  Fax Tx, repeat this 
step for  Fax Rx, Copy , Scan , 
USB Direct , PC Print  and 
Color Print . When the LCD shows 
Exit , press OK.
fPress  Stop/Exit .
 
						

							
Security features31
4
Setting up restricted users4
You can set up users with restrictions and a 
password for functions that are available to 
them. You can set up more advanced 
restrictions, such as by page count or PC 
user login name, through Web Based 
Management. (For more information, see the 
Network User’s Guide  on the CD-ROM.) You 
can set up to 25 restricted users with 
restrictions and a password.
aPress  Menu, 1, 7,  1.
bPress  a or  b to choose  Setup ID.
Press OK.
cEnter the administrator password.
Press OK.
dPress  a or  b to choose  User01.
Press OK.
eUse the numeric keys to enter the user 
name. (See  Entering text  on page 213.)
Press OK.
fEnter a four-digit password for the user.
Press OK.
gPress  a or  b to choose  On or  Off  for 
Fax Tx .
Press OK.
After you have set  Fax Tx, repeat this 
step for  Fax Rx, Copy , Scan , 
USB Direct , PC Print  and 
Color Print . When the LCD shows 
Exit , press OK.
hRepeat steps d to  g for entering each 
additional user and password.
iPress  Stop/Exit .
Note
You cannot use the same name as 
another user’s name.
 
Turning Secure Function 
Lock on/off4
If you enter the wrong password, the LCD will 
show Wrong Password . Re-enter the 
correct password.
Turning  Secure Function Lock  on
aPress Menu, 1, 7,  1.
bPress  a or  b to choose  Lock OffiOn .
Press OK.
cEnter your four-digit administrator 
password.
Press OK.
Turning  Secure Function Lock  off
aPress Menu, 1, 7,  1.
bPress  a or  b to choose  Lock OniOff .
Press OK.
cEnter your four-digit administrator 
password.
Press OK.
 
						

							
Chapter 4
32
Switching Users4
This setting allows you to switch between 
registered restricted users or Public mode 
when Secure Function Lock is turned on.
Changing to the restricted user Mode
aHold down  Shift as you press  Secure.
bPress a or  b to choose your name.
Press  OK.
cEnter your four-digit password.
Press  OK.
Note
If you press a Mode key that is restricted, 
Access Denied  will appear on the LCD 
and then the machine will ask your name. 
If you are a restricted user with access to 
this Mode, press  a or  b to choose your 
name and enter your four-digit password.
 
Changing to the Public Mode
After a restricted user has finished using the 
machine, it will return to the Public setting 
within the same time as the Mode Timer 
setting ( Menu, 1, 1). (See  Mode Timer  
on page 24.) You can also exit from the 
restricted user mode by pressing the current 
Mode key you are in. Then LCD will ask you 
Go to Public? .
Press  1 to choose  1.Yes.
Memory Security 
(MFC-9120CN only)
4
Memory Security lets you prevent 
unauthorized access to the machine. 
While Memory Security is on, the following 
operations are available: 
„ Receiving faxes into memory (limited by 
memory capacity)
„ Fax Forwarding (if Fax Forwarding was 
already on)
„ Remote Retrieval (if Fax Storage was 
already on)
While Memory Security is on, the following 
operations are NOT available:
„ Printing received faxes
„ Sending faxes
„ Copying
„ PC printing
„ Scanning
„ PC Fax Receive
Note
• To print the faxes in memory, turn off 
Memory Security.
• You must turn off PC Fax Receive before  you can turn on Memory Security. (See 
Turning off Remote Fax Options  
on page 75.)
 
 
						

							
Security features33
4
Setting up the password 4
Note
• If you have already set the password, you will not need to set it, again.
• If you forget the Memory Security  password, please call your Brother dealer.
 
aPress  Menu, 1, 7,  1. 
Security
1.Mem Security
bEnter a four-digit number for the 
password using numbers 0–9.
Press OK.
cRe-enter the password when the LCD 
shows  Verify: .
Press OK.
dPress  Stop/Exit .
Changing your memory 
security password4
aPress Menu, 1, 7,  1. 
Security
1.Mem Security
bPress  a or  b to choose  Set Password .
Press OK.
cEnter your four-digit password.
Press OK.
dEnter a four-digit number for the new 
password.
Press OK.
eRe-enter the password when the LCD 
shows  Verify: .
Press OK.
fPress  Stop/Exit .
Turning memory security 
on/off4
If you enter the wrong password when 
following the instructions below, the LCD will 
show Wrong Password . Re-enter the 
correct password.
Turning memory security on
aPress  Menu, 1, 7,  1. 
Security
1.Mem Security
bPress  a or  b to choose  Set Security .
Press OK.
cEnter your registered four-digit 
password.
Press OK.
The machine goes offline and the LCD 
shows  Secure Mode .
Note
If there is a power failure faxes will remain 
in memory for up to 60 hours.
 
Turning memory security off
aPress Menu.
Enter the registered four-digit password.
Press OK.
bMemory Security is automatically turned 
off and the LCD shows the date and 
time.
Note
If you enter the wrong password, the LCD 
shows  Wrong Password  and stays 
offline. The machine will stay in Secure 
Mode until the registered password is 
entered.
 
 
						

							
Chapter 4
34
Setting Lock4
Setting Lock lets you set a password to stop 
other people from accidentally changing your 
machine settings.
Make a careful note of your password. If you 
forget it, you will have to reset the passwords 
stored in the machine. Please call your 
administrator or your Brother dealer.
While Setting Lock is  On, you cannot change 
the following settings without a password:
„ Date/Time
„ Station ID
„ Quick Dial settings
„ Mode Timer
„ Paper Type
„ Paper Size
„ Volume
„ Daylight Save
„ Ecology
„ LCD Contrast
„ Setting Lock
„ Secure Function Lock (MFC-9320CW)
„ Memory Security (MFC-9120CN)
„ Dial Restriction
Setting up the password4
aPress  Menu, 1, 7, 2 .
bEnter a four-digit number for the 
password using numbers 0–9.
Press OK.
cRe-enter your password when the LCD 
shows  Verify: .
Press OK.
dPress  Stop/Exit .
Changing your Setting Lock 
password4
aPress Menu, 1, 7, 2.
bPress  a or  b to choose  Set Password .
Press OK.
cEnter your four-digit password.
Press OK.
dEnter a four-digit number for the new 
password.
Press OK.
eRe-enter your new password when the 
LCD shows  Verify:.
Press OK.
fPress  Stop/Exit .
Turning Setting Lock on/off4
If you enter the wrong password when 
following the instructions below, the LCD will 
show Wrong Password . Re-enter the 
correct password.
Turning Setting Lock on
aPress  Menu, 1, 7, 2.
bPress  a or  b to choose  On.
Press OK.
cEnter your four-digit password.
Press OK.
dPress  Stop/Exit .
Turning Setting Lock off
aPress  Menu, 1, 7, 2.
bEnter your four-digit password. 
Press OK twice.
cPress  Stop/Exit .
 
						

							
Security features35
4
Restricting dialling4
This feature is to prevent users from sending 
a fax or call to a wrong number by mistake. 
You can set the machine to restrict dialling by 
using the dial pad, One Touch and Speed 
Dial.
If you choose Off, the machine does not 
restrict the dialling method.
If you choose  Enter # twice , the machine 
will prompt you to re-enter the number, and 
then if you re-enter the same number 
correctly, the machine will start dialling. If you 
re-enter the wrong number, the LCD will 
show an error message.
If you choose  On, the machine will restrict all 
fax sending and outbound calls for that 
dialling method.
Dial pad restriction4
aPress  Menu, 2, 6,  1.
bPress  a or  b to choose  Off, 
Enter # twice  or On.
Press OK.
cPress  Stop/Exit .
One Touch restriction4
aPress Menu, 2, 6,  2.
bPress  a or  b to choose  Off, 
Enter # twice  or On.
Press OK.
cPress  Stop/Exit .
Speed Dial restriction4
aPress Menu, 2, 6,  3.
bPress  a or  b to choose  Off, 
Enter # twice  or On.
Press OK.
cPress  Stop/Exit .
Note
•The Enter # twice  setting will not work 
if you lift an external handset before 
entering the number. You will not be 
asked to re-enter the number.
• The machine cannot restrict dialling from  Redial/Pause .
• If you chose  On or  Enter # twice , you 
cannot use the Broadcasting feature and 
cannot combine quick dial numbers when 
dialling.
 
 
						

							
Chapter 4
36
 
						

							
Section II
FaxII
Sending a fax38
Receiving a fax46
Telephone and external devices52
Dialling and storing numbers63
Remote Fax Options (black & white only)72
Polling79
Printing reports82
 
						

							
38
5
How to fax5
Entering fax mode5
To enter fax mode press  (Fax), and the 
key will glow blue.
Sending a fax from the ADF5
Using the ADF to send your faxes is the 
easiest way. To cancel a fax in progress 
press  Stop/Exit .
aMake sure you are in Fax mode  .
bPlace your document face up, top edge 
first in the ADF until the LCD display 
changes and you feel it touch the feed 
rollers.
cDial the fax number. (See  How to dial 
on page 63.)
dPress  Mono Start  or Colour Start .
„ If you press  Mono Start, the 
machine scans the pages into 
memory and then sends the 
document.
„ If you press  Colour Start , the 
machine starts dialling and sends the 
document in real time.
Note
If an  Out of Memory  message appears 
while scanning a document into memory, 
press  Stop/Exit  to cancel or  Mono Start 
to send the scanned pages.
 
Sending a fax from the 
scanner glass5
You can use the scanner glass to fax the 
pages of a book, or a single page at a time. 
The documents can be up to Letter or A4 
size. Press  Stop/Exit to cancel a fax in 
progress.
aMake sure you are in Fax mode  .
bPlace your document  face down on the 
scanner glass.
cDial the fax number. (See  How to dial 
on page 63.)
dPress  Mono Start  or Colour Start .
„ If you press  Mono Start, the 
machine starts scanning the first 
page. Go to step e.
„ If you press  Colour Start , the 
machine starts sending. Go to 
step g.
eAfter the machine scans the page, the 
LCD will prompt you to choose one of 
the options below:
 
Next Page?
1.Yes 2.No(Send)
„ Press  1 to send another page. Go to 
step f.
„ Press  2 or  Mono Start  to send the 
document. Go to step g.
fPlace the next page on the scanner 
glass, press  OK. Repeat steps  e and  f 
for each additional page.
 
Set Next Page
Then Press OK
Sending a fax5