Brother Mfc 8370dn User Manual

							Chapter 9
70
Remote fax commands9
Follow the commands below to access features when you are away from the machine. When you 
call the machine and enter your Remote Access Code (3 digits followed by l), the system will give 
two short beeps and you must enter a remote command.
Remote commandsOperation details
95Change the fax forwarding or 
fax storage settings
1  OFF You can choose Off after you have retrieved or erased all your 
messages.
2  Fax  Forwarding One long beep means the change is accepted. If you hear three 
short beeps, you cannot change because the conditions have 
not been met (for example, registering a fax forwarding 
number). You can register the maximum number of rings. (See 
Changing the Fax Forwarding number on page 69.) Once you 
have registered the number, fax forwarding will work. 4 Fax Forwarding number
6 Fax Storage
96Retrieve a fax
2  Retrieve  all  faxes Enter the number of a remote fax machine to receive stored fax 
messages. (See Retrieving fax messages on page 69.)
3 Erase faxes from the memory If you hear one long beep, fax messages have been erased 
from the memory. (The machine will print any unprinted faxes 
in memory before erasing them.)
97Check the receiving status
1 Fax You can check whether your machine has received any faxes. 
If yes, you will hear one long beep. If no, you will hear three 
short beeps.
98Change the Receive Mode
1 External TAD If you hear one long beep, your change has been accepted. 
2 Fax/Tel
3 Fax Only
90ExitPress 90 to exit remote retrieval. Wait for the long beep, then 
replace the handset.
 
						

							71
10
10
Polling lets you set up your machine so other 
people can receive faxes from you, but they 
pay for the call. It also lets you call somebody 
else’s fax machine and receive a fax from it, 
so you pay for the call. The polling feature 
needs to be set up on both machines for this 
to work. Not all fax machines support polling. 
Polling receive10
Polling receive lets you call another fax 
machine to receive a fax.
aMake sure you are in Fax mode  .
bPress Menu, 2, 1, 8.
cPress a or b to choose Standard.
PressOK.
dEnter the fax number you are polling.
PressStart.
Secure polling10
Secure polling lets you restrict who can get 
the documents you set up to be polled. 
Secure polling only works with Brother fax 
machines. If you want to get a fax from a 
secured Brother machine you have to enter 
the secure code.
aMake sure you are in Fax mode  .
bPress Menu, 2, 1, 8.
cPress a or b to choose Secure.
PressOK.
dEnter a four-digit secure code.
PressOK.
This is the security code of the fax 
machine you are polling.
eEnter the fax number you are polling.
fPress Start.
Delayed polling10
Delayed polling lets you set the machine to 
begin polling receive at a later time. You can 
only set up one delayed polling operation.
aMake sure you are in Fax mode  .
bPress Menu, 2, 1, 8.
cPress a or b to choose Timer.
PressOK.
dEnter the time (in 24-hour format) you 
want to begin polling.
PressOK.
For example, enter 21:45 for 9:45 PM.
eEnter the fax number you are polling.
Press Start.
The machine makes the polling call at 
the time you entered.
Polling10
 
						

							Chapter 10
72
Sequential polling10
Sequential polling lets you request 
documents from several fax machines in one 
operation. 
aMake sure you are in Fax mode  .
bPress Menu, 2, 1, 8.
cPress a or b to choose Standard, 
Secure or Timer. 
Press OK.
dChoose one of the options below.
„If you choose Standard go to 
stepe.
„If you choose Secure, enter a four-
digit number, press OK, go to 
stepe.
„If you chose Timer, enter the time 
(in 24-hours format) you want to 
begin polling and press OK, go to 
stepe.
eSpecify the destination fax machines 
you want to poll by using One Touch, 
Speed Dial, Search, a Group or the dial 
pad. You must pressOK between each 
location.
Press Stop/Exit while the machine is dialling 
to cancel the polling process.
To cancel all sequential polling receive jobs, 
press Menu, 2, 7. (See Checking and 
cancelling waiting jobs on page 45.)
Polled transmit10
Polled transmit lets you set up your machine 
to wait with a document so another fax 
machine can call and retrieve it.
Setup for polled transmit10
aMake sure you are in Fax mode  .
bLoad your document.
cPress Menu, 2, 2, 6.
dPress a or b to choose Standard.
PressOK.
ePress 2 to choose 2.No if you do not 
want to enter more settings when the 
LCD asks you the following message:
 
Next
1.Yes 2.No
fPress Start.
gIf you are using the scanner glass, the 
LCD will prompt you to choose one of 
the options below:
 
Next Page?
1.Yes 2.No(Send)
„Press 1 to send another page. 
Go to steph.
„Press 2 or Start to send the 
document.
hPlace the next page on the scanner 
glass, pressOK. Repeat stepsg and 
h for each additional page.
Your machine will automatically send 
the fax.
 
						

							Polling
73
10
Note
The document will be stored and can be 
retrieved from any other fax machine until 
you delete the fax from memory.
To delete the fax from memory, press 
Menu, 2, 7. (See Checking and cancelling 
waiting jobs on page 45.)
 
Setup for polled transmit with 
a secure code10
Secure polling lets you restrict who can get 
the documents you set up to be polled. 
Secure polling only works with Brother fax 
machines. If another person wants to retrieve 
a fax from your machine they will have to 
enter the secure code.
aMake sure you are in Fax mode  .
bLoad your document.
cPress Menu, 2, 2, 6.
dPress a or b to choose Secure.
Press OK.
eEnter a four-digit number.
PressOK.
fPress 2 to choose 2.No if you do not 
want to enter more settings when the 
LCD asks you the following message:
 
Next
1.Yes 2.No
gPress Start.
hIf you use the scanner glass, the LCD 
will prompt you to choose one of the 
options below:
 
Next Page?
1.Yes 2.No(Send)
„Press 1 to send another page.
Go to stepi.
„Press 2 or Start to send the 
document.
iPlace the next page on the scanner 
glass, press OK. Repeat stepsh and 
i for each additional page.
 
Set Next Page
Then Press OK
Your machine will automatically send 
the fax.
 
						

							74
11
Fax reports11
Some fax reports (transmission verification 
and fax journal) can be printed automatically 
and manually.
Transmission verification 
report11
You can use the Transmission Verification 
Report as proof that you sent a fax. This 
report lists the receiving party’s name or fax 
number, the time and date of transmission, 
duration of transmission, number of pages 
sent, and whether or not the transmission 
was successful.
There are several settings available for the 
Transmission Verification Report:
„On: Prints a report after every fax you 
send.
„On+Image: Prints a report after every fax 
you send. A portion of the fax’s first page 
appears on the report.
„Off: Prints a report only if your fax is 
unsuccessful due to a transmission error. 
Off is the default setting.
„Off+Image: Prints a report only if your 
fax is unsuccessful due to a transmission 
error. A portion of the fax’s first page 
appears on the report.
Note
• If your transmission is successful, OK will 
appear next to RESULT on the 
Transmission Verification Report. If 
transmission is not successful, ERROR will 
appears next to RESULT.
• If you choose On+Image or Off+Image, 
the image will only appear on the 
Transmission Verification Report if Real 
Time Transmission is set to Off. (See 
Real Time Transmission on page 44.)
 
aPress Menu, 2, 4, 1.
bPress a or b to choose On, On+Image, 
Off or Off+Image.
PressOK.
cPress Stop/Exit.
Fax Journal11
You can set the machine to print a fax journal 
(activity report) at specific intervals (every 50 
faxes, 6, 12 or 24 hours, 2 or 7 days). The 
default setting is Every 50 Faxes, this 
means that your machine will print the journal 
when the machine has stored 50 jobs. 
If you set the interval to Off, you can still print 
the report by following the steps on the next 
page.
aPress Menu, 2, 4, 2.
bPress a or b to choose an interval.
PressOK.
If you choose 7 days, you will be asked 
to choose a day when you want the 7 
day countdown to begin.
cEnter the time to begin printing, in 
24 hour format.
PressOK.
For example: enter 19:45 for 7:45 PM.
dPress Stop/Exit.
If you choose 6, 12, 24 hours, 2 or 7 days, the 
machine will print the report at the selected 
time and then erase all jobs from its memory. 
If the machine’s memory becomes full with 
200 jobs before the time you chose has 
passed, the machine will print the journal 
early and then erase all jobs from memory. 
If you want an extra report before it is due to 
print, you can print it manually without erasing 
the jobs from memory.
Printing reports11
 
						

							Printing reports
75
11
Reports11
The following reports are available:
1XMIT Verify
Displays the Transmission Verification 
Report for your last outgoing 200 faxes 
and prints the last report.
2Help List
Prints a list of commonly used functions to 
help you program your machine. 
3Tel Index List
Prints a list of names and numbers stored 
in the One Touch and Speed Dial memory 
in numerical or alphabetical order.
4Fax Journal
Prints a list of information about your last 
200 incoming and outgoing faxes. (TX: 
transmit.) (RX: receive.)
5User Settings 
Print a list of your current settings.
6Network Config
Lists your network settings.
7Order Form
You can print an accessories order form to 
fill out and send to your Brother dealer.
How to print a report11
aPress Menu, 6.
bDo one of the following:
„Press a or b to choose the report you 
want.
PressOK.
„Enter the number of the report you 
want to print. For example, press 2 to 
print the Help List.
cPress Start.
dPress Stop/Exit.
 
						

							Chapter 11
76
 
						

							Section III
CopyIII
Making copies78
 
						

							78
12
How to copy12
Entering copy mode12
Press  (Copy) to enter Copy mode.
 
1 Stack/Sort/Duplex
2 Copy ratio and copy layout
3 Contrast
4Quality
5 Number of copies
Making a single copy12
aMake sure you are in Copy mode  .
bLoad your document.
cPress Start.
Making multiple copies12
aMake sure you are in Copy mode  . 
bLoad your document.
cUse the dial pad to enter the number of 
copies (up to 99).
dPress Start.
Note
To sort your copies, see Sorting copies 
using the ADF on page 81.
 
Stop copying12
To stop copying, press Stop/Exit.
Making copies12
 
						

							Making copies
79
12
Copy options 
(temporary settings)
12
When you want to quickly change the copy 
settings temporarily for the next copy, use the 
temporary Copy keys. You can use different 
combinations.
 
The machine returns to its default settings 
one minute after copying, unless you have 
set the Mode Timer to 30 seconds or less. 
(See Mode Timer on page 22.)
Enlarging or reducing the 
image copied12
You can choose the following enlargement or 
reduction ratios:
* The factory setting is shown in Bold with an 
asterisk.When set to Auto, the machine calculates 
the reduction ratio that best fits the paper size 
the paper tray is set to.(See Paper Size 
on page 23.)
Auto is only available when using the ADF.
Custom(25-400%) allows you to enter a 
ratio from 25% to 400%.
To enlarge or reduce the next copy follow the 
instructions below:
aMake sure you are in Copy mode  .
bLoad your document.
cUse the dial pad to enter the number of 
copies (up to 99).
dPress Enlarge/Reduce.
eDo one of the following:
„Press a or b to choose the 
enlargement or reduction ratio you 
want.
Press OK.
„Press a or b to choose 
Custom(25-400%).
Press OK.
Use the dial pad to enter an 
enlargement or reduction ratio from 
25% to 400%. (For example, press 
53 to enter 53%.)
PressOK.
fPress Start.
Note
Page Layout Options 2 in 1(P), 2 in 1(L), 4 
in 1(P) or 4 in 1(L) are not available with 
Enlarge/Reduce.
 
Press
 
100%*
97% LTRiA4
94% A4iLTR
91% Full Page
85% LTRiEXE
83%
78%
70% A4iA5
50%
Custom(25-400%)
Auto
200%
141% A5iA4
104% EXEiLTR